Bookkeeping/administrative Support

2 weeks ago


Fall River, Canada Dockside Atlantic Group Full time

**Job Overview**
Dockside Atlantic Group is a dynamic and growing company dedicated to providing exceptional services within our industry. We are currently seeking a motivated, detail-oriented, and proactive **Administrative Support **to help maintain a well-organized, efficient office environment. In this role, you will provide essential administrative support, assist with financial data entry, and manage office operations. This is a full-time position that will work closely with the Accounting Manager and various teams across the company.

**Responsibilities**
- **Clerical & Office Management**:

- Maintain organized filing systems for easy access to documents.

**Financial & Data Entry Support**:

- Perform QuickBooks data entry, including credit card receipts and vendor information.
- Cross-reference vendor statements and invoices for payment accuracy.
- Assist with payroll, invoicing, and payment reconciliation, supporting the Accounting Manager with financial documentation.
- Contribute to the preparation of financial reports by ensuring timely and accurate data entry.
- Maintain confidentiality with all financial information, ensuring integrity and trust within the team and with external partners.

**Coordination & Support**:

- Assist with the scheduling and organization of office activities, meetings, and events.
- Serve as the primary contact for office-related inquiries and requests.
- Collaborate with the Accounting Manager and team to ensure smooth operations.
- Provide administrative support to various departments to maintain workflow and productivity.
- Contribute to a positive, team-focused atmosphere by helping colleagues as needed.

**Office Communication**:

- Act as a key contact for internal and external communication, ensuring timely routing of messages, documents, and packages.
- Process and distribute mail and office communications effectively.
- Assist with coordinating office logistics to maintain smooth communication across departments.

**Timeliness**:

- Ensure all tasks are completed promptly to maintain efficiency in the office and with external partners..
- Print and distribute invoices, ensuring accuracy and proper storage.
- Manage office cleanliness by handling garbage, recycling, and minor clean-up tasks.
- Oversee office supply ordering and ensure stock levels are maintained.
- Process incoming and outgoing mail in a timely manner.
- Exhibit high attention to detail in completing tasks with care and precision.

**Experience**
- **Education**: Minimum 1 year of experience and completion of a Business College Diploma or Certificate.
- **Accounting Knowledge**: Solid understanding of accounting principles.
- **Software Experience**:

- Proficiency with **QuickBooks Online** accounting software.
- Strong working knowledge of **Microsoft Excel** and **Word**.
- Familiarity with **Google Suite** (Docs, Sheets, Drive, etc.).
- **Learning Agility**: Ability to quickly learn and adapt to new software or systems.
- **Attention to Detail**: Ability to accurately process financial data and documents.
- **Organizational Skills**: Ability to manage multiple tasks and prioritize responsibilities.
- **Communication Skills**: Strong verbal and written communication abilities to effectively interact with team members, vendors, and clients.
- **Self-Motivation**: Ability to work independently and manage time effectively.

**Job Summary**:
The **Administrative Support** is a key role in maintaining the smooth operation of the office. You will provide administrative support, assist with financial data entry, and help organize office operations to create a positive, productive work environment. Reporting directly to the Accounting Manager, this position is essential to supporting the broader financial and operational goals of Dockside Atlantic Group.

At Dockside Atlantic Group, we believe that living by our **Core Values** creates a workplace that fosters integrity, collaboration, and respect. We are looking for someone who embodies these values and is committed to contributing to our team’s success.

**Our Core Values**:

- **Honesty & Trust**: We are committed to honesty in all circumstances, building trust with our clients and each other.
- **Promptness & Productivity**: We value and respect time, working diligently to achieve our goals and meet deadlines.
- **It’s Bigger Than Us**: Whether it’s a belief in a Higher Power or a commitment to contributing to a cause, we strive to make a meaningful impact.
- **Integrity**: We do the right thing even when no one is watching.
- **Positive Attitude / Self-Awareness & Control**: Our demeanor influences those around us. We choose to exercise the attitudes we want to see in others.
- **Teamwork & Sense of Family**: We work together as a cohesive team, supporting one another through challenges and successes.
- **Quality & Pride of Work**: We take pride in producing exceptional work and stand behind everything we do.
- **Teaching & Learning**:



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