District Administrative Assistant

7 months ago

Gold River, Canada Make a Future - BC Public Schools Full time

Gold River Worksite - School Board Office

Under the supervision and evaluation of the Assistant Secretary-Treasurer or designate, the District Administrative Assistant performs all functions pertaining to School District purchasing, accounts payable and accounts receivable and also provides reception and clerical support to the Operations Department, Human Resources Department, and School Board Office. This position is required to work onsite at the School Board Office in Gold River.

Effective immediately, this appointment is for seven (7) hours per day, Monday to Friday, 12 months per year. After successful completion of a probationary period, the incumbent will be eligible for full benefits in accordance with the Collective Agreement.

**Duties**:
Performs a variety of general office duties such as typing, reception, filing, photocopying, mail, telephone, record keeping and correspondence, desktop publishing, assisting staff and public, ordering supplies, and any other duties as required.
Performs all duties required to process and maintain accounts payable and receivable files, including reconciling accounts, journal entries, bank deposits, assisting auditors during annual audit process, petty cash, etc.
Compiles data and generates reports as required;
Sends and receives accounting updates to schools and troubleshoots problems with Administrative Assistants.
Maintains the Operations Department work order database system as required, and assists with bus and worker schedules.
Provides administrative assistance to the Human Resources department.
Performs all duties with a level of interpersonal skills appropriate to the position.
Maintains the confidentiality of sensitive information seen or heard.
May be required to perform other job-related duties as assigned.

**Qualifications**:
Grade 12 education or the equivalent.
Minimum of six credits of post-secondary accounting/bookkeeping from a recognized post-secondary institution.
Over one year of recent experience in accounting and/or bookkeeping in a professional office environment.
Over one year of recent administrative assistant experience.
Demonstrated appropriate interpersonal skills, and the ability to work effectively with staff and public.
Ability to type accurately at 50 wpm.
Ability to operate standard office equipment.
Fundamental knowledge of word processing, desktop publishing, website maintenance, database management, spreadsheet programs, computerized accounting systems, and electronic communication.
Physical capability to perform the job duties.

The successful applicant may be required to complete short pre-employment courses related to health and safety prior to the commencement of employment. Information will be provided.

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