Administrative Assistant
4 months ago
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 1 year to less than 2 years
**Tasks**:
- Coordinate the flow of information within the team
- Direct staff
- Open and distribute mail and other materials
- Train staff
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Maintain and manage digital database
- Conduct performance reviews
- Carry out administrative activities of establishment
- Assemble data and prepare periodic and special reports, manuals and correspondence
**Computer and technology knowledge**:
- Microsoft Publisher
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Accounting software
- Electronic mail
- Inventory control software
**Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
**Personal suitability**:
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Time management
- Accountability
- Work Term: Permanent
- Work Language: English
- Hours: 30 to 35 hours per week
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