Executive Legal Assistant

7 days ago

Montréal, Canada BrainBox AI Inc. Full time

**BrainBox AI** utilizes self-adapted artificial intelligence technology to proactively optimize the energy consumption of one of the largest climate change contributors: Buildings. Our AI engine supports a self-operating building that requires no human intervention. Using deep learning, cloud-based computing, and our proprietary process, our solution autonomously optimizes existing Heating, Ventilation, and Air Conditioning (HVAC) control systems for maximum impact on energy consumption.

**What you will do**
- Drafting, filing and managing various business entity documents for corporations, both in Canada and internationally with government agencies.
- Manage legal data management system.
- Respond to Requests for Information.
- Provide high-level administrative support to executive-level attorney in a SaaS company setting.
- Manage executive calendars, including scheduling meetings, coordinating appointments
- Assist in drafting, reviewing, and editing legal documents related to software licensing agreements, contracts, and corporate governance.
- Conduct legal research on various topics relevant to the SaaS industry, such as data privacy regulations and intellectual property rights.
- Serve as a liaison between legal team members, other departments, and external parties, facilitating communication and ensuring timely responses.
- Maintain organized electronic filing systems for legal documents and correspondence, ensuring easy retrieval and compliance with document retention policies.
- Assist in preparing materials for board meetings, including agendas, presentations, and meeting minutes.
- Handle confidential information with discretion and professionalism, adhering to strict data security protocols.
- Assist in the management of legal department budgets and expenses, tracking invoices and processing payments as needed.
- Collaborate with cross-functional teams on special projects and initiatives, providing legal support and guidance as required.

**What you will need to succeed**
- Bachelor's degree in Paralegal Studies, Legal Studies, Business Administration, or related field.
- Previous experience as a legal assistant, paralegal, or similar role, at a law firm or in a corporate environment, with experience within the technology or SaaS industry, being a plus.
- Previous experience with the implementation and use of Contract Lifecycle Management or Contract Management System platforms.
- Proficiency in legal research methods and tools, with familiarity with SaaS-specific legal issues and regulations being a plus.
- Proficiency using virtual data rooms to upload and organize documents.
- Superb attention to detail, as well as organizational and multi-tasking skills.

**Why Work at BrainBox AI**
- Cool Environment | Collaborative Culture | Growth Opportunities |
- Make a significant impact on the world - join the fight against climate change
- Be a part of a revolutionary technology movement
- Collaborate with innovative, out-of-the-(Brain) box thinkers in a fast-paced environment
- Work with amazing people who truly have a passion in the work they do

At **BrainBox AI**, we are committed to providing an inclusive work environment. We value the diversity of our team and we strongly believe in the power of people. We foster a safe space for our employees to thrive regardless of race, ethnicity, gender, gender identity, sexual orientation, age, and religion.

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