Executive and Legal Assistant

6 days ago

Montréal, Canada Jesta I.S. Full time

**About Jesta**

Jesta I.S. is a global supplier of integrated software solutions for wholesalers and retailers specializing in apparel, footwear, housewares, and electronics. Our end-to-end solutions streamline your day-to-day operations throughout your entire supply chain, always keeping your customers top of mind. We continuously enhance our products to meet the evolving needs of the ever-expanding wholesale and retail industries and develop innovative solutions to maximize operational efficiencies and customer satisfaction.

With more than 50 years of combined wholesale and retail experience, we recognize the importance of providing solid software solutions coupled with impeccable client service.

**Position Summary**

As an Executive and Legal Assistant, you will provide comprehensive support to multiple executives across various entities, manage corporate correspondence, and assist in project follow-ups. You’ll handle corporate filings, maintain statutory representations, and update corporate records. Your role also includes preparing various agreements, maintaining organizational charts, and managing document filing. This role requires corporate legal knowledge, excellent bilingual communication skills, and proficiency in Microsoft Office Suite. Your ability to work autonomously, prioritize tasks, and maintain a professional attitude will be key to success in this role.

**Main Responsibilities**
- Serve as an Executive Assistant to multiple Executives across various entities of the Jesta Group.
- Prepare and respond to correspondence for various entities of the Jesta Group.
- Assist in the follow-up of files and projects.
- Coordinate meeting requests.
- Maintain spreadsheets related to corporate entities.
- Set up bank accounts for various entities.
- Coordinate the signatures required for all documentation and agreements.
- Prepare all License/Service and Support Agreements for various prospects.
- Prepare Agreements for Third Party Software, Alliance, Non-Disclosure, etc.
- Follow up on signed Agreements and ensure countersignature of all Agreements.
- Maintain the annual statutory representation of all the various entities (Canada and USA).
- Maintain all corporate filings (Registraire Entreprise; Canada Revenue Agency, including all annual filings in the US) regarding any corporate changes (i.e., Directors/Officers, change of address).
- Update the Corporate Minutes Books.
- Update spreadsheets that include any and all changes or additions registered with the Governments regarding information pertaining to corporate entities.
- Maintain all resolutions, annual returns, and any filings with the Government for various other entities of the JESTA GROUP.
- Maintain organizational charts for various other entities of the JESTA GROUP (on a corporate level).
- Prepare and file all documents and maintain record filing (hardcopy and electronic version).

**Requirements**:

- 3 to 5 years of experience as an Legal Assistant or related field.
- Corporate legal knowledge and experience required.
- Bilingualism is a must: excellent oral and written communication skills (English and French).
- Excellent knowledge of Microsoft Word, Excel, PowerPoint, and Visio.
- Hands-on experience in updating corporate records with the Governments, including updating and maintaining Minute Books.
- Hands-on experience with various corporate filings, officer certifications, consent votes, board meetings, and other corporate procedures.
- Familiarity with government websites (i.e., Strategis, Entreprises Registraire).

**Other Skills**
- Excellent interpersonal skills, ability to interact with a wide range of executives.
- Excellent organizational skills and time management skills.
- Positive and professional attitude, maintains discretion.
- Strong ability to prioritize and multi-task.
- Strong ability to work autonomously and be resourceful.

**Benefits**: Health and dental, gym reimbursement, telemedicine, corporate trainings, parking reimbursement.

**L'entreprise**

Jesta I.S. est un fournisseur mondial de logiciels intégrés pour les grossistes et les détaillants spécialisés dans les vêtements, les chaussures, les articles ménagers et l'électronique. Nos solutions de bout en bout rationalisent vos activités quotidiennes tout au long de votre chaîne d'approvisionnement, tout en gardant vos clients au premier plan.

Nous améliorons continuellement nos produits pour répondre aux besoins évolutifs des industries du commerce de gros et de détail en constante expansion, et nous développons des solutions innovantes pour maximiser l'efficacité opérationnelle et la satisfaction des clients.

Avec plus de 50 ans d'expérience combinée dans le commerce de gros et de détail, nous reconnaissons l'importance de fournir des solutions logicielles solides associées à un service client impeccabl_e._

**Résumé du poste**

En tant qu’assistant exécutif et juridique, vous apporterez un soutien complet à plusieur

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