Executive Assistant, Legal Affairs

6 months ago

Montréal, Canada Gildan Full time

**_The opportunity_**

The primary purpose of the job is to provide administrative support to the Vice-President, General Counsel and Corporate Secretary in connection with his/her roles and responsibilities. As the primary contact and administrative interface for the Chair of the Board and the Board of Directors more generally, this role must exercise a high level of diplomacy and confidentiality, tact and excellent interpersonal skills.

**_ The role_**

**Corporate Secretarial Support & Board of Directors**
- Correspondence to the Board of Directors
- Coordination of Meetings with Board / Board and Third Parties
- Diligent Boards and Diligent Messenger Administrator and Manager of Documentation on Diligent for Board and Committee meetings (Agendas, Notice of Meeting, Resolutions) and other regular reports to Board (monthly reports from CFO)
- Maintenance of Contract Lists, Attendance Lists, Committee Members and Preparation of Board Memo templates.
- Prepares Notice of Meetings and templates of minutes for Board and committee meetings, coordinates finalization of minutes with signatures and files minutes.
- Coordinates certain planning documents (Board remuneration, upcoming meetings).
- Updates Resource Centre with Current Gildan documents and policies.
- Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings, events schedule, transportation/flights, hotel, dinners, catering for Board meetings.
- Board Budget & Expense accounts for Directors.
- Electronic payments to Directors and letters re payments, DSU statements, tax deductions.
- Interfaces with external auditors and Coordinate documents required for External Auditors and others.
- Preparation of Orientation for New Director/ Retirement for Exiting Directors.
- Administers Board Effectiveness Questionnaire / Questionnaire Administration.

**General Counsel & Legal Affairs Support**
- Supports the calendar of appointments and meetings within Outlook; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents.
- Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication amongst the legal team.
- Supporting the General Counsel in planning and preparing the Legal Department budget and maintaining a tracking system therefor;
- Coordinating and ensuring proper processing, approval and payment of external legal counsel fees and expense reports;
- Assisting in the daily management of the Legal Department filing and record-keeping system, including maintaining, managing and opening electronic and paper files;
- Design, create, proofread, and update Microsoft PPT presentations, Excel spreadsheets and Word documents;
- Tracking all negotiated and finalized agreements related to the Montreal Legal Team to ensure that they are properly executed, and that executed copies are obtained for the Legal Department’s records, along with ensuring that they are properly scanned, saved and filed;
- Supporting the Legal Department in various projects, as needed.

**_ The requirement_**
- Certificate or attestation of training in secretarial/administrative support
- At least three (3) years of experience in a law firm or in-house legal department or experience in supporting executives at publicly traded company.
- Demonstrated success in working in a demanding, high performance environment.
- Exceptional organization skills, ability to prioritize, discretion, attention to detail.
- Experience in Diligent Boards software would be preferable.
- Ability to communicate with all levels of the organization.
- Bilingual French, English speaking and writing, Spanish is a plus.

This position requires proficiency in a language other than French to support customers, employees or markets located outside the province of Quebec or requiring services in a language other than French - mainly English.#LI-VG1

**_ What's in it for you?_**
- Join a publicly traded company dual-listed on NYSE and TSX with great potential
- Be part of a workplace where meaningful connections and teamwork are celebrated
- From local to international, be ready to work alongside a diverse group of colleagues
- Benefit from mentorship and continuous development opportunities
- Take advantage of our attractive benefits packages

We thank all applicants for their interest, however, only those selected for interviews will be contacted.

**_ Come as you are:_**

We recognize the importance of diversity, equity, and inclusion to create a meaningful, collaborative work environment. As an inclusive employer, we value and embrace all the traits that make you uniquely you and seek to provide everyone with an equal chance to succeed. Because equity and inclusion matter at Gildan.
- #FindYourFit_ at Gildan and tailor the future of your own career.

  • Executive Assistant, Legal Affairs

    2 months ago

    Montréal, QC, Canada Via HFR Full time

    At VIA HFR, we are re-imagining passenger rail service on behalf of the Government of Canada! Our goal is to create a new sustainable train network that that will run faster, more often and will be more reliable between Toronto and Québec City. The HFR project is Canada's largest infrastructure project in generations. Are you ready to take on a stimulating...

  • Advisor, Legal Affairs

    2 months ago

    Montréal, QC, Canada Desjardins Full time

    As a legal affairs advisor, you help protect the organization’s legal interests by ensuring it complies with all laws. You also play a key role in making sure that its rights are protected and obligations are met. You represent the organization in situations involving its legal interests. You may be responsible for one or more sub-specialties, such as...

  • Director, Legal Affairs

    3 months ago

    Montréal, QC, Canada PSP Investments Full time

    ABOUT US We’re one of Canada’s largest pension investment managers, with CAD$264.9 billion of net assets as at March 31, 2024. We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force. Headquartered in Ottawa, PSP Investments has its principal business office in...

  • Executive Legal Assistant

    6 months ago

    Montréal, Canada BrainBox AI Inc. Full time

    **BrainBox AI** utilizes self-adapted artificial intelligence technology to proactively optimize the energy consumption of one of the largest climate change contributors: Buildings. Our AI engine supports a self-operating building that requires no human intervention. Using deep learning, cloud-based computing, and our proprietary process, our solution...

  • Executive Legal Assistant

    6 months ago

    Montréal, Canada BrainFinance Full time

    BrainFinance is a leading financial technology company that provides responsible and constructive credit solutions to consumers. We are redefining access to credit through our revolutionary technology that utilizes machine learning and automation capabilities to offer better and simpler financial services to everyone. A true innovation lab, our team...

  • Legal Counsel, Legal Affairs

    7 months ago

    Montréal, Canada Pomerleau Full time

    **We are Pomerleau. And you could be too.** At Pomerleau, we fully understand that our mission is not only to create infrastructure or erect buildings, but to build communities. As a leader in the construction industry for nearly 60 years, we always aim to make a positive impact on the lives of the people we serve across Canada. To do this, we do...

  • Assistant General Counsel

    2 months ago

    Montréal, QC, Canada ZSA Legal Recruitment Full time

    15+ years | Montreal Our client, the Business Development Bank of Canada (BDC), is the bank for Canadian entrepreneurs. It is the partner of choice for small and medium-sized enterprise PME owners seeking the financing and advice needed to build their business and tackle today’s major challenges. Its subsidiary, BDC Capital, offers a full range of...

  • National Assistant Vice President, Legal Affairs

    1 month ago

    Montréal, QC H3B 5E7, Canada Business Development Bank of Canada Full time

    We are banking at another level. Choosing BDC as your employer means working in a healthy, inclusive, and skilled workplace that puts forward the best conditions to bring together unique teams where employees are empowered to act. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to...

  • Legal Counsel

    6 months ago

    Montréal, Canada Business Development Bank of Canada Full time

    We are banking at another level. Choosing BDC as your employer means working in a healthy, inclusive, and skilled workplace that puts forward the best conditions to bring together unique teams where employees are empowered to act. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to...

  • Senior Legal Counsel

    3 months ago

    Montréal, QC, Canada ZSA Legal Recruitment Full time

    7 + years | Montreal (Hybrid) Does the world of entertainment and emerging technologies appeal to you? Would you like to be part of a growing and innovative company making a name for itself on the international stage? Read on! Our client, Moment Factory , is a multidisciplinary entertainment studio specializing in the creation, design and production of...

  • Legal Assistant

    7 months ago

    Montréal, Canada RGA Full time

    **Position Overview** Reinsurance Group of America, Incorporated (NYSE: RGA) is one of the largest global providers of life reinsurance, with offices around the world. RGA delivers expert solutions in individual life reinsurance, individual living benefits reinsurance, group reinsurance, financial solutions, facultative underwriting and product development....

  • Legal Assistant/Corporate Paralegal

    2 weeks ago

    Montréal, QC, Canada GLS Canada Full time €100,000

    CORPORATE PARALEGAL JOB POSTING – POSITION OVERVIEW GLS Canada is a subsidiary of General Logistics Systems B.GLS ”), which is ultimately held by International Distributions Services plc. formerly, Royal Mail plc., listed at the London Stock Exchange (“ IDS ”), which has been in existence for more than 500 years. IDS is the leading provider of...

  • Compliance and Legal Affairs Manager

    7 months ago

    Montréal, Canada Galvion Full time

    **THE COMPANY** Galvion designs, develops, and manufactures ballistic helmets and dynamic energy and data management solutions for the modern battlefield. Operations today depend on more charged equipment than ever before, and warfighter efficiency and mobility are vital to mission success. We are a passionate, global, and fast-paced team working with...

  • Legal Counsel

    2 months ago

    Montréal, QC, Canada Business Development Bank of Canada Full time

    We are banking at another level. Choosing BDC as your employer means working in a healthy, inclusive, and skilled workplace that puts forward the best conditions to bring together unique teams where employees are empowered to act. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to...

  • Executive and Legal Assistant

    6 months ago

    Montréal, Canada Jesta I.S. Full time

    **About Jesta** Jesta I.S. is a global supplier of integrated software solutions for wholesalers and retailers specializing in apparel, footwear, housewares, and electronics. Our end-to-end solutions streamline your day-to-day operations throughout your entire supply chain, always keeping your customers top of mind. We continuously enhance our products to...

  • Executive and Legal Assistant

    6 months ago

    Montréal, Canada Jesta I.S. Full time

    **About Jesta** Jesta I.S. is a global supplier of integrated software solutions for wholesalers and retailers specializing in apparel, footwear, housewares, and electronics. Our end-to-end solutions streamline your day-to-day operations throughout your entire supply chain, always keeping your customers top of mind. We continuously enhance our products to...

  • Regulatory Affairs Assistant

    6 months ago

    Montréal, Canada Innovaderm Research Full time

    The Regulatory Affairs Assistant is responsible for handling regulatory documents and maintaining the Investigator’s Study Files (ISFs) for all studies at the clinical research unit. **RESPONSABILITIES** More specifically, the Regulatory Affairs Assistant must: - Track the signatures of regulatory forms (i.e., QIU, FDA1572, financial disclosure forms)...

  • Coordinatrice, Affaires Juridiques

    6 months ago

    Montréal, Canada Pure Industrial Full time

    **À propos de **nous**: Pure Industrial est l'un des principaux fournisseurs de biens immobiliers industriels au Canada. Son objectif est de transformer le paysage canadien de l'entreposage et de la distribution en proposant à ses clients une offre immobilière industrielle de premier ordre et des solutions de chaîne d'approvisionnement complètes - du...

  • Coordinatrice, Affaires Juridiques

    6 months ago

    Montréal, Canada Pure Industrial Full time

    **À propos de **nous**: Pure Industrial est l'un des principaux fournisseurs de biens immobiliers industriels au Canada. Son objectif est de transformer le paysage canadien de l'entreposage et de la distribution en proposant à ses clients une offre immobilière industrielle de premier ordre et des solutions de chaîne d'approvisionnement complètes - du...

  • Manager, Risk and Legal Affairs

    7 months ago

    Montréal, Canada Fuze Logistics Services Inc Full time

    **Manager, Risk and Legal Affairs - Montreal Office** Fuze Logistics Services is a next generation 3PL headquartered in Montreal, with offices across North America, leveraging cutting-edge technologies and decades of industry expertise to facilitate the transport of freight globally. **Duties and Responsibilities**: - Claims: process claims, as required;...