Legal Assistant

3 weeks ago

Montréal, Canada WSP Full time

WSP is looking for a Legal Assistant to join its legal team at the WSP Global head office in Montreal, QC. Reporting to the Deputy General Counsel and Assistant Corporate Secretary, you will work closely with the Global Legal Team to provide support primarily with respect to Board and Committee matters, legal department matters, and mergers and acquisitions. You will be joining a sophisticated and results-oriented legal team that is part of a dynamic and challenging work environment.

**Responsibilities**:
Your primary responsibilities will include:

- Assisting with Board and Committee matters
- Preparing expense reports for Board members
- Assisting with onboarding of new Board members
- Document management for Board and committee meetings
- Coordinating Board and committee calendars
- Assisting in the overall coordination of Board and Committee meetings
- Coordinating Board and Committee meetings, including invitations and logistics of the day of the meeting
- Managing other logistics in connection with meetings, including venue selection and catering
- Printing Board and Committee materials, as needed
- Coordinating IT support for the day of the meetings
- Helping with matters that may arise during the meeting such as coordinating with presenters
- Supporting the overall legal department
- Document management for the legal team, including document formatting, coordinating and compiling approvals and signatures, filing and organizing of documents
- Proofreading documents
- Preparing PowerPoint presentations
- Coordinating translation of certain policies and documents and reviewing translations
- Providing administrative support on mergers and acquisitions
- Coordinating document notarization
- Coordinating and attending various meetings, including team meetings and continuous learning sessions
- Booking meetings and meeting rooms
- Coordinating travel arrangements for legal team members (limited)
- Preparing expense reports for legal team members (limited)
- Assisting in the preparation and coordination of other committee meetings, such as the Disclosure Committee
- General department administrative tasks
- Processing invoices (limited number)
- Assisting with budget for the legal department

Performing all related tasks

**Qualifications**:

- Relevant experience as a Legal Assistant (minimum of 3 years)
- Graduate of an accredited Legal Administrative Assistant program or Diploma of College Studies (DEC) in paralegal technology, an asset
- Bilingual (French and English), verbal and written
- A team player with a collaborative approach
- Rigorous, highly organized and detail-oriented
- Ability to multitask and prioritize effectively
- Ability to communicate effectively and with diplomacy, both orally and in writing
- Resourceful; self-starter; takes initiative
- Strong sense of ethics and the ability to handle private information with discretion
- Professional judgment and ability to establish a high degree of credibility
- Proficient in Microsoft Office suite

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