Administrative Assistant

2 months ago

Vancouver, Canada BC Cancer Full time

**Administrative Assistant**

**BC Cancer Agency,**

**Vancouver BC**

**As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.**

The Administrative Assistant performs general administrative functions within Advanced Therapeutics and ensures that all matters are carried out in an efficient and timely manner. This position will perform functions that include general administrative support, timekeeping, and HR-related matters, designing and maintaining filing systems and managing schedules and booking meeting rooms. The functions provided by the Administrative Assistant will span multi-institutional settings which includes Provincial Health Services Authority (PHSA), BC Cancer Agency (BCCA), BC Cancer Research Centre (BCCRC), BC Cancer Foundation (BCCF), Vancouver General Hospital (VGH), Vancouver Coastal Health Authority (VCHA) and the University of British Columbia (UBC)

**What you’ll do**
- Manage calendars and provides scheduling assistance to assigned staff to ensure meetings are arranged in a timely manner.
- Reserve assigned BC Cancer Research Centre meeting rooms upon requests. This includes communicating with secretaries and assistants to arrange meetings schedules.
- Perform timekeeping and assists with HR duties for assigned staff using computerized payroll system, reviewing payroll reports for accuracy and communicating discrepancies to payroll staff for action. Handles confidential information for both union and non-union staff.
- Make travel arrangements for scientists which include booking flights, accommodation arrangements, and conference registrations to meet the needs of the scientist.
- Take minutes for bi-weekly HR and payroll meetings concerning about departmental HR strategic plans and labor relations plans.

**What you bring**

Education, Training and Experience
- A level of education, training, and experience equivalent to a diploma in a recognized business or science program including two (2) years of recent, related experience in an administrative setting. Experience working in a multi-government institutional setting is an asset.

Skills & Knowledge
- Demonstrated administrative, organizational, and work planning skills.
- Ability to use spreadsheets, work processing, internet and presentation software.
- Demonstrated ability to communicate, both verbal and written, in an effective professional manner.
- Demonstrated ability to work with discretion in preparing and handling information of a confidential or sensitive nature.
- Ability to work independently with mínimal direction.
- Ability to handle workload pressures and demonstrated ability to prioritize.
- Knowledge of scientific terminology.
- Physical ability to perform the duties of the position.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth and development.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

**Job Type**:Temporary Full-Time, End Date 05/08/24

**Location**:675 West 10th Avenue, Vancouver, BC, V5Z 1G1

**Hours of Work**:0800-1600

**Requisition # **143292

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: $44,088.00-$57,865.00 per year

**Benefits**:

- Extended health care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC V5Z 1L3: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (required)

**Experience**:

- Administrative: 2 years (required)

Shift availability:

- Day Shift (preferred)

Work Location: In person

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