Program Administrative Assistant

1 month ago

Surrey, Canada DIVERSEcity Community Resources Society Full time

**Program Administrative Assistant**:
DIVERSEcity Community Resources Society Surrey, BC

The Program Administrative Assistant is responsible for all administrative duties related to Settlement and Refugee & Specialized Programs. These duties primarily include data collection for reporting, record keeping, maintaining client referrals and waitlists and overall support of direct service provision.

**Key Responsibilities**:

- Maintains knowledge of the availability and eligibility requirements of Settlement and Refugee & Specialized Programs;
- Coordinates childminding referrals for the RISE and Settlement Programs including scheduling ECE Workers;
- Ensures Timesheets are completed in a timely manner and that they are accurate and completed correctly before they are signed by the Manager
- Supports staff in completing expense claims and ensures claims are filled out accurately
- Organizes community connection trips in coordination with Program Staff;
- Assists with setting up rooms and resources materials;
- Performs all administrative duties related to Settlement and Refugee & Specialized Programs such as compiling data for reports, waitlists, attendance sheets, client feedback etc.;
- Compiles and maintains program statistical information;
- Manages, tracks and distributes bus tickets for program staff;
- Performs opening and closing office procedure at Program delivery sites;
- Attends and/or assists in organizing related program events;
- Supports manager in the preparation of funding proposals and program budgets;
- Keeps manager informed of significant developments;
- Types and edits program correspondence including reports and other documents;
- Assist with program promotion to community services, the media and DIVERSEcity’s programs;
- Checks supply inventories, orders and purchases program materials with approval from Manager.
- Post-secondary training or certificate in Office Administration and a minimum 2 years experience in an office environment;
- Recent, relevant experience working in administration in funded settlement and refugeesupport programs and non
- profits an asset;
- Strong English communication skills, written and oral;
- Ability to communicate effectively with people with limited English proficiency;
- Excellent computer and Internet skills (advanced knowledge of MS Office, Excel, CRM databases and other databases), with a typing speed of 50wpm;
- Competency with office equipment, procedures and business communications;
- Professional telephone manners and good interpersonal skills;
- Ability to work cooperatively within a teams;
- Excellent organizational and time-management skills;
- Exhibits cross-cultural competency.

This position requires union membership. A Criminal Record Check is a requirement of employment.

**APPLICATION REQUIREMENTS**:
**ADDITIONAL INFORMATION**:
**About DIVERSEcity**

**We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.

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