Program Administrative Assistant

2 months ago

Surrey, Canada DIVERSEcity Community Resources Society Full time

**Job Title**:Program Administrative Assistant**

**Status**: Temporary, Full-time
**Hours**: 35 hours/week for 8 weeks
**Schedule**: Monday - Friday, some evenings and weekends may be required
**Wage**: $25.05/hr
**Start Date**: June 15, 2023

**Date Posted**: May 23, 2023
**Closing Date**:June 6, 2023

**The Opportunity**:
The **Program Administrative Assistant **is responsible for supporting the administrative duties related to the Partnerships and Stakeholder Engagement department (which include Surrey Local Immigration Partnership, Community Knowledge Sharing Initiative, Refugee Readiness Teams, and CARE Support for Migrant Workers). These duties primarily include gathering content for social media and other program communications, supporting events, and other administrative tasks as needed.

**Key Responsibilities**:

- Assist Program Coordinators with project initiatives, meetings, events and administrative tasks;
- Assist with collecting content (research) for stakeholder communications including social media, information sheets, and newsletters;
- Assist with monitoring and updating social media channels and websites;
- Assist with planning and running stakeholder and community events;
- Support with capturing needs and trends of community through assisting with the administering of surveys and compiling data;
- Keeps managers informed of significant developments;
- Assists with administrative duties as needed.
- Strong English language written and oral skills; fluency in an additional language is an asset;
- Ability to communicate effectively with people with varying English proficiency;
- Excellent problem-solving ability, communication skills, discretion and judgement;
- Excellent computer and Internet skills (advanced knowledge of MS Office, Excel and other databases, Zoom, TEAMs);
- Familiar monitoring and updating social media channels in a professional manner;
- Competency with office equipment, procedures and business communications;
- Professional telephone manners and good interpersonal skills.
- Be between the ages of 15 and 30 years at the start of employment;
- Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of employment;
- Be legally entitled to work in Canada in accordance with relevant provincial/territorial legislation and regulations.

This position requires union membership. A Criminal Record Check is a requirement of employment.

**ADDITIONAL INFORMATION**:
**About DIVERSEcity**

We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.

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