Accounting and Administrative Coordinator
2 weeks ago
Full-time 32-40 hours per week.
Maternity Leave Position.
Join our team
What we’re looking for
- Strong time management skills and the ability to meet deadlines
- At least 12 months of bookkeeping or accounting experience
- Proficiency with spreadsheets, Experience with Quickbooks is an asset
- High level of integrity, confidentiality and accountability
- Sound analytical and problem identification and resolution skills
- Attention to detail and a high degree of accuracy
- Knowledge of hotel/property management operations is an asset
- Working knowledge of accounts payable preferred
What you will be doing
You will perform various accounting and administrative tasks supporting the Director of Finance and our operations:
- Process guest payments
- Perform accounts payable and accounts receivable data entry
- Work with internal departments to obtain authorization and coding for invoices before processing
- Prepare vendor payments
- Work with internal departments regarding work orders, inventory, and homeowner charges
- Process inventory sales to homeowner accounts and control inventory.
- Reconcile owner/guest purchases and charges with vendor invoices
- Manage and reconcile company credit card purchases and payments
- Manage and reconcile petty cash
- Reconcile general ledgers
- Prepare monthly spreadsheets and reports
- Reconcile and process month-end journals for owners and management company
- Collect and distribute mail and packages from the post office
- Assist internal teams with other administrative duties as needed
Skills you’ll need
- Solid computer skills, including experience with G Suite or Microsoft 365
- Ability to work well under pressure and meet deadlines
- Excellent time management skills with the ability to change activity frequently and cope with interruptions
- Highly organized and strong attention to detail
- Adhere to all company policies and procedures
What can we offer you?
- Wage range of $23 - $25 based on experience
- Full-time employees will be eligible to join the benefit plan after three months, which includes extended medical (Health, Dental, Life Insurance, Short Term Disability)
- Ski or recreational pass
- Access to complimentary golf at Whistler's courses
- A flexible, vibrant and collaborative working environment
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