Human Resources Assistant

3 days ago

West Vancouver, Canada Mulgrave School, The International School of Vancouver Full time

Full-time, Temporary

Do you like helping people? Taking initiative? Solving problems? Do you thrive under pressure and enjoy having fun at the same time? If you answered yes to these questions, please read on.
At Mulgrave School, we are looking for a Human Resource Admin Assistant to join a fun, supportive team of HR professionals.

We believe in empowering our staff to be their best and look for talent who will compliment and endorse that mission. Being around smart, engaged, and talented individuals makes each day exciting and fulfilling. Thanks to the school's generous investment of time and resources, we excel as professionals and deliver on our mission to inspire excellence in education and life.
To provide administrative support to the Director of Talent Recruitment & Development. This role focuses on recruitment and plays an integral role in the accuracy and integrity of the HRIS database.

This person must maintain a high level of confidentiality and have excellent interpersonal and customer-facing skills. The HR Assistant skills we're looking for include:

- Strong administration skills
- Familiarity with business software such as HRIS, Google Apps, and Microsoft Office
- Strong communication skills, both written and verbal
- The flexibility and willingness to learn
- Tact and diplomacy
- The ability to work as part of a team
- The ability to work accurately, with attention to detail

**Position Responsibilities**:
**Recruitment**:

- Oversee the tracking applicants, setting up interviews, and assist with all related administrative correspondence
- Assist with reference checking
- Participate in screening resumes and interviewing when required
- Oversee and ensure the accurate posting of positions to various websites & Mulgrave website
- Oversee the updating and maintenance of job descriptions in the google folder

**Orientation**:

- Welcomes new employees to the organisation by assisting with and participating in the orientation & on-boarding processes
- New staff orientation - leave, annual mandatory training, google training as required and all on-boarding procedures
- Maintain the departing and new employee profiles in BambooHR
- Maintain the “Buddy System” for all new hires by assigning buddies

**People**:

- Assist HR with employee relations and requests
- Update & maintain secure and confidential HR record-keeping and documentation in personnel files
- Assist with coordinating HR projects (meetings, training, surveys, etc)
- Maintain performance reviews (TPGP) tracking summary (all divisions)
- Prepare various reports using excel, google docs and HRB programs
- Prepare, initiate and track ARD, Administrative Review & Development
- Prepare website posts (Finalsite) for the Monthly Office Bulletin and Wellness News to be included in the weekly Head’s Update
- Prepares all correspondence for departing staff, maternity & medical leaves and/or resignations
- Assists the HR Director with preparing annual statements, total compensation statements & new employee contracts
- Coordinate offsite Teacher’s Job Fairs (UBC, SFU, Edtalent)

**Policies & Procedures**:

- Update staff handbook policies and procedures under the direction of the HR Director
- Research policies, keep current with laws, rules and regulations
- Assist HR with providing information and resources to staff regarding employment law and policies; staff handbook and benefits information
- Assist Director of Talent Recruitment & Development with other duties, as required

**Preferred Experience and Qualities (in no particular order)**:

- Current diploma in Human Resources education program
- 1 to 3 years work experience in Human Resources
- Basic knowledge of employment law
- Strong organisational, administrative and interpersonal skills
- The ability to prioritise assignments, meet deadlines, multi-task and meticulous attention to detail
- The ability to work both independently and cooperatively as part of a team
- The ability to manage and maintain highly confidential information
- Excellent verbal /written communication skills and the ability to get along with all staff
- Flexibility to take on other administrative and HR duties as required
- Flexibility to work some evenings /weekends as required and participate in school functions, events and meetings
- Endorse the school’s mission and vision statement and commitment to Diversity, Equity and Inclusion.

**Our Approach to Diversity**:

- At Mulgrave one of our core values is inclusion, and as part of our active commitment to diversity, equity, inclusion and justice we strive to welcome students, staff and families with a diverse range of identities and backgrounds. Individual wellbeing is central to our school's philosophy and we work hard to ensure that everyone is safe, is seen and has a deep sense of belonging. Alongside these community-wide commitments, we strive to attract staff from a wide range of identities and intersectionalities who can enrich our family with

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