Payroll & Employee Services Administrator

4 months ago

Oakville, Canada Seasons Retirement Communities LP Full time

**Full-time, Salaried.**
**On-site at **1315 North Service Rd E #200, Oakville, ON L6H 1A7**

**Our Mission to You**:
As a certified Great Place to Work®, Seasons believes that every single team member plays an important role in the overall happiness of our residents. We foster a culture of growth and support for our committed team members and offer opportunities for personal and professional development to advance a rewarding career in the seniors housing sector.

**What We Look For**:
Seasons looks for individuals who are enthusiastic about making a positive difference in the life of another person. We hire individuals who are committed to building meaningful relationships and strive for service excellence so our residents can be proud to call Seasons their home. Keen attention to details, going the extra mile and putting a little “wow” into everything we do is the Seasons way

**Your Job**: We’re looking for an organized and detail oriented individual with strong problem solving skills to fill the position of Payroll & Employee Services Administrator. Reporting to the Employee Services Manager and working closely with the Payroll Specialist and other Employee Services and Operations team members, the Employee Services Administrator is an extension of the Payroll team and responsible for the coordination, implementation and maintenance of corporate and portfolio related HR initiatives, which includes; delivering HR administration and compliance items in relation to payroll, employee services & payroll reports and audits, as well as HR related system maintenance. There is also a strong working ties to the Directors/Vice Presidents of Resident and Guest Services. In this role, you care deeply about the quality of your work and take pride in seeing your efforts translate into meaningful results and efficiencies both in our retirement communities as well as our tight knit office team. While this role can be task-oriented in nature, we believe this role is what you make it and doesn’t fit the mold of your typical “9-5 Admin” role.

**Primary Responsibilities**:

- Assists communities with set up of new hires in HRIS and or ATS systems;
- Ensures accurate maintenance of HRIS systems and or ATS systems;
- Coordinates ADP schedule assignment and line change assignments;
- Maintain current wage grids;
- Assist with annual and step wage increases
- Assist with auditing payroll registers and reports
- May be required to connect virtually or on-site with Service Team Leaders and provide education on ES policies, processes or systems.
- Conducts corporate office and site level engagement and retention surveys as required;
- Maintains shared Employee Services Calendar and actions or engages appropriate person where action is required, when required;
- Actions and completes internal intranet service ticket requests for site level and head office in a timely and service oriented manner; maintains accurate records
- Works collaboratively with other members of the Employee Services and/or operations teams/cross-functional teams on special projects;
- Assists with the production and administration of third party accreditation content as required;
- Ensures all programs comply with provincial and national legislation related to human resources i.e. Employment Standards, WSIB/WCB, Human Rights, Occupational Health and Safety Act, Labour Law, etc.;
- Provides support to all levels and areas of the organization with respect to HR initiatives;
- Participating as a member of working groups and committees pertinent to the development and growth of Seasons Retirement Communities;
- Processes reports for management;
- Other duties as assigned

**Qualifications or Skills Required**:
**Education/Experience**
- Minimum of 1 - 3 years of progressive HR experience or Office Administration;
- Post-Secondary Certificate or Diploma in Human Resources or Business Administration;
- Exceptional customer service orientation, discretion, integrity and ability to maintain sensitive information in confidence
- Strong computer skills - MS office Intermediate level; HRIS and ATS experience;
- Well-organized, self-motivated, high energy, results-oriented
- Committed, conscientious and demonstrates tact always, and best judgement
- Experience working in a unionized environment considered an asset

**Special & Priority Requirements**
- Travel may be required to fulfill the requirements of the position
- Must be able to maintain a high degree of confidentiality;
- Must be able to work in a fast-paced environment and be comfortable with changing priorities;
- Must embody a service centric delivery approach to all deliverables and a sense of urgency to the client group at site level
- Works within the Seasons service and operations driven framework
- Creative thinker, ability to think ‘outside of the box’, and ok with challenging the status quo

**Why Should You Apply?**
- Have the opportunity to work for a Certified Great Place to Work

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