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Property Administrator
4 months ago
**Hathstauwk Holdings Ltd. Property Administrator**
**The Company**
The Louie family is one of the most prominent and respected families in Western Canada. The family-owned businesses that comprise the holdings of the family were founded in 1903 as a single general store and now include the widely-recognized brands of HY Louie wholesale grocery, IGA, Marketplace IGA, Fresh Street Markets and London Drugs as well as the London Air and Sonora Resort service businesses. Corporate operations and daily business activities of each business unit continue to be guided by the vision and clear community values of the Louie family. These operating principles have led to the companies being among the most trusted in their respective industries.
**The Opportunity**
As part of planning for the continued success of their business operations, the Louie family has created a new corporate entity named Hathstauwk Property Management Ltd. (“HPM”) to strategically manage their diverse real estate assets. HPM is currently seeking a Property Administrator. This is an opportunity to join a vibrant and positive team and contribute to a growing company rooted in the values of respect, kindness and longevity.
**Key duties and responsibilities**:
- Yardi software: Set-up new tenant files and maintain contact information
- Accounts receivable: receives cheques, and works in coordination with accounting department to monitor rent arrears, contacts tenants, and advises Property Managers of uncollected rent
- File Maintenance: maintains filing systems, internal tracking spreadsheets, tenant records, contract binders, manual and tenant databases for addresses and contacts.
- Monthly reports: distribute monthly financial reports to Landlords
- Documentation: prepares correspondence including letters, notices and meeting packages
- Mail: receives mail, paper copy of invoices, cheques and distributes accordingly
- Leasing: processes lease documentation, tracking, and generates monthly report
- Utilities: conducts utility transfers and set-up, tracks payment
- Contract tracking: review and track expiries for repairs and maintenance contracts
- Correspondence: liaise with vendors, commercial and residential tenants
- Administration: Collating data, prepare spreadsheets for tracking purposes as needed
**Who you are**:
- You have a “can-do” attitude whereby no task is too big or too small
- You have a strong work ethic - you are hyper organized and make the most of every moment
- You must be self-motived and can work both independently and as a part of a team.
- You can manage your own schedule, meet deadlines and prioritize tasks accordingly.
- You are diligent, have attention to detail, and are eager to learn
- You are willing to take direction and complete tasks without constant follow-up
- You have business acumen in the sense of writing and knowledge and experience in day-to-day office operations
- You have a minimum 3 years’ experience in an administrative role or 1 years’ experience in the property management industry
- You understand the customer relationship
- You are fluent in English
Job type: Temp Full-time, 1 year Maternity Leave
- If interested, please submit a resume along with a cover letter._
- We thank all applicants for their interest; however, only those selected for an interview will be contacted_
- **We are an equal opportunity employer. The above statements are intended to describe the general nature and level of work applicable to this position and are not intended to be an exhaustive list of all responsibilities, duties and skills required.**_
- **Keywords: Real Estate, Admin, Property, Career**_
Work Location: In person
