Administrative Assistant/receptionist
4 months ago
_**REQUIRED IMMEDIATELY**_
**Job Summary**:
**Duties**:
- Greet and welcome visitors in a professional and friendly manner
- First point of contact for internal and external clients
- Answer and direct phone calls, taking messages as necessary
- Perform data entry tasks accurately
- Receipt and processing of payment for taxes, utilities, etc. (accounts receivable)
- Provide general administrative support, such as scanning and photocopying documents
- Records management and annual records disposition
- Correspondence preparation
- Manage incoming and outgoing mail, including sorting and distributing correspondence
- Maintain office supplies inventory and place orders as needed
- Prepare newsletters and assist with proofreading documents for accuracy and completeness
- Handle customer inquiries and provide exceptional customer support
- Presentation preparation and research
- Prepare tax searches and certificates
- Back up for preparation of Council agendas and recording of minutes when needed
- Provide support to all departments to ensure smooth office operations
- Other tasks as directed
**Skills**:
- Business or Office Administration diploma (documentation required)
- Previous experience as a receptionist or administrative assistant (3+ years required)
- Proficient in using Office Suite (Word, Excel, PowerPoint, OneNote)
- Criminal record check (required)
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent phone etiquette and interpersonal skills
- Attention to detail for accurate data entry and proofreading
- Ability to maintain confidentiality of sensitive information
- AP experience is a definite asset
- Experience preparing meeting minutes preferred
- Business attire is required.
We offer competitive pay based on experience.
If you are a motivated individual with excellent organizational skills and a passion for providing exceptional customer service, we would love to hear from you. Please submit your resume including a cover letter detailing your experience, along with three (3) work related references from a direct manager/supervisor, for consideration. Thank you for your interest. Only applicants selected for an interview will be contacted.
**Benefits**:
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
Flexible language requirement:
- French not required
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
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