Accounts Payable Clerk

3 months ago

Vaughan, Canada Treasure Hill Full time

This role ensures that all monthly invoices are reviewed, coded and inputted as Purchaser Orders into Newstar on a daily basis. Ensures all necessary information is obtained from the Trades and loaded into the Newstar platform to maintain the function between the Contracts Department, Design Studio, and Finance/Accounting Department. This information can include pricing from various trades, and any catalogue related information. The main goal is to ensure that the information is accurate and up to date so that these departments on a whole can operate smoothly and efficiently.

**Key Accountabilities**
- Review all Site Condition & Lot Condition invoices with VP of Construction for approval.
- Generate Purchase Orders for Site Conditions and Lot Condition extras.
- Generate Purchase Orders for upgrades for the construction site and the trades to assist with accounting procedures.
- Generate the cost of the upgrade amounts in which we must pay the trades.
- Review and code invoices for all purchaser extras.
- Works with various suppliers to coordinate product rebates and collect funds.
- Assist in reviewing and creating the Product Library applicable to each project and product being released for sale.
- Send out working drawings to the trades with requests to price model extras and provide take offs for models at Site Décor Start Up.
- Prepare and review all cost spreadsheets applicable to each trade to ensure all applicable extras are included in template to be circulated for trade pricing.
- Answer any applicable questions trades may have regarding the pricing for their upgrades.
- Maintain records for each project to ensure we have received all necessary cost pricing.
- Assist in set up of each NewStar Décor Catalogue and ensure retail pricing is input and reflective of all related trades for the decor consultants for each new project.
- Maintain NewStar with the current pricing on all décor extras based on margin review by Upgrades and Options Manager and VP of Construction
- Review and input all take-offs for each model when setting up NewStar Library for new projects.
- Maintain our NewStar database/decor inventory on over 10,000 items.
- Maintain our NewStar database with all new and discontinued attributes.
- Assist in ensuring all Décor inventory is correctly catalogued for Décor Center Online Photo Library.
- Assist in ensuring all Décor inventory is loaded in a timely manner when new products are introduced.
- Obtain custom pricing for the decor staff upon their request for submission to Upgrades and Options Manager for review.
- Liaison between the contracts department and the decor studio as required.
- Organize agendas for weekly meetings
- Conduct and circulate meeting minutes for weekly meetings and other meetings as required.

**Position Requirements Qualifications**
- Strong organizational skills.
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Proficient in MS Office (Outlook, Excel and Word)
- Proficient in NewStar Design Studio Manager and NewStar Enterprise.
- Ability to learn at a fast pace.
- Ability to work independently with mínimal supervision.
- Great sense of teamwork.
- Deadline driven attitude and sense of urgency.

**Job Type**: Fixed term contract

**Salary**: From $60,000.00 per year

**Benefits**:

- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Accounts payable: 2 years (required)

Work Location: In person

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