Administrative Assistant to Dean
3 weeks ago
Job Number:
- J0223-0206- Job Title:
- Administrative Assistant to Dean- Job Type:
- Permanent FT Support- Bargaining Unit:
- FT Support- School/Department:
- Academic- Campus/Location:
- Story Arts Centre / Hybrid- Pay Range:
- $28.56 - $33.11/Hour- Pay Band:
- Support F- Hours/Week:
- 35- Shift Schedule:
- Monday to Friday 8:30am to 4:30pm- Date Posted:
- February 2, 2023- Closing Date:
- February 9, 2023We also recognize that Centennial is situated on the Treaty Lands of the Mississaugas of the Credit First Nation and pay tribute to their legacy as well as that of all First Peoples that have been and remain present here in Toronto. We recognize that First Peoples come from sovereign Nations and that part of understanding our responsibilities of residing on this territory are understanding the true history, circumstances and legacy of the Treaties signed here (such as the Toronto Purchase, Robinson-Huron Treaty and Williams Treaties) and including pre-contact Treaties and Agreements between sovereign Nations and that all peoples in this area are therefore Treaty people with obligations and responsibilities to all our relations.
**Position Summary**
The School of Communication, Media, Arts, and Design (SCMAD) is hiring a passionate, adaptable, and resilient Assistant to the Dean. Primarily responsible for providing a variety of secretarial, administrative, and project coordination services to support, this multi-functional role requires a high degree of initiative, problem-solving, and attention to detail. Reporting to the Operations and Student Retention manager (dotted line reporting to the Dean), the assistant is the first point of contact for the Deans Office and a key representative of the School.
Duties will include calendar management; scheduling via Zoom and Microsoft Teams; development and maintenance of information tracking systems and filing systems; drafting communications and documentation; handling sensitive and confidential content; coordination of meetings, tours, and special events; participation on several committees and regularly scheduled meetings; coordinate and support marketing related projects in collaboration with the Dean and the internal Marketing team. In addition, the incumbent will also develop and maintain business processes to optimize operational efficiencies and continually provide exceptional customer service to all college stakeholders.
**Responsibilities**
- Schedule internal and external activities, including appointments, meetings, college-related travel arrangements, and events for the Dean and Management team.
- Provide administrative, logístical, and coordination support to the Dean, and the Marketing and Communications Office with respect to special projects.
- Organize and coordinate meetings; room bookings, prepare agendas, take minutes, schedule Zoom/MS Teams invites, event logistics (catering, contacting attendees, directions, and ensure appropriate multi-media equipment is available as needed).
- Organize and coordinate campus tours for guests and new employees as needed.
- Provide support to School committees and groups such as the Selection Committee, and Program Advisory Committee (PAC).
- Maintain electronic and physical filing systems, records, and documentation for the School.
- Develop and implement effective administrative procedures to ensure the efficient operation of the Dean’s office.
- Provide administration support and coordination for Human Resources, and Finance, Facilities processes.
- Arrange & coordinate a multitude of various school functions, seminars, meetings, retreats and events.
- Coordinate the communications between internal leaders and the Dean.
- Plan, arrange, and coordinate project and stakeholder meetings and workshops, liaise with internal and external clients.
- Monitor project plans, milestones, and deliverables.
- Perform other duties as assigned.
**Qualifications/Experience**
- Two (2) year diploma in Business Administration, Public Administration or Office Management or an equivalent combination of education and relevant work experience.
- Minimum three (3) years of experience gained in a multi-function role in an office environment which includes: compiling data, tracking trends, researching and formatting reports and notes, ability to relate and deal effectively with students, faculty, staff and administration in a multi-cultural and unionized environment.
- Project coordination experience would be a strong asset.
- Demonstrated ability to manage multiple projects, work towards deadlines, with the flexibility to shift priorities. Must work well under pressure
- Experience handling sensitive and confidential issues with the ability to advocate for the needs of an individual who may not understand their obligations with respect to accessibility.
- Ability to relate and deal effectively with students, faculty, staff and administration in a multicultural environment.
- Demonstrates high initiative, resourcefulness, a
-
Assistant to The Dean, School of Advancement
2 months ago
Scarborough, Canada Centennial College Full timeJob Number: - J0423-1481- Job Title: - Assistant to the Dean, School of Advancement- Job Type: - Permanent FT Support- Bargaining Unit: - FT Support- School/Department: - Academic- Campus/Location: - Progress- Pay Range: - $28.56 - $33.11/Hour- Pay Band: - Support F- Hours/Week: - 35 hours/week- Shift Schedule: - 8am to 4pm- Date Posted: - April 25, 2023-...
-
Scarborough, Canada Centennial College Full timeJob Number: - J0524-1369- Job Title: - Assistant to Associate Dean, Sustainable Design and Renewable Energy (Temporary Contract)- Job Type: - Temp FT, Support- Bargaining Unit: - FT Support- School/Department: - Academic- Campus: - Progress Campus/Hybrid- Location: - Greater Toronto Area- Pay Range: - $32.42 - $37.57/Hour- Pay Band: - Support G-...
-
Department Assistant
2 weeks ago
Scarborough, Canada Centennial College Full timeJob Number: - J1123-1113- Job Title: - Department Assistant- Job Type: - Temp FT, Support- Bargaining Unit: - Non-bargaining- School/Department: - Industry, Employment & Community Relations- Campus/Location: - Progress Campus- Pay Range: - $30.00 - $34.77/Hour- Pay Band: - Support F- Hours/Week: - 35- Shift Schedule: - Monday to Friday, 8:30am to 4:30pm-...
-
Administrative Assistant
2 weeks ago
Scarborough, Canada Nerd Auto Full time**Responsibilities**: - Provide administrative support to ensure efficient operation of the office - Maintain and organize files, records, and documents - Assist with scheduling appointments and managing calendars - Handle tenant inquiries and provide excellent customer service - Assist with onboarding of new buildings into our software - Assist with...
-
Administrative Assistant
2 months ago
Scarborough, Canada Urban Alliance on Race Relations Full timeJob Title**:Administrative Assistant** - Term: 40 hours/week from January 2023 to December 2023 (with a possibility of extension)_ This is an on-site position that requires working out of our office location in Scarborough, ON. **Responsibilities**: - Prepare correspondences and written statements for circulation - Assist Program Leads, Administrator and...
-
Administrative Assistant
1 month ago
Scarborough, Canada Action Locksmiths Incorporated Full time**Administrative Assistant** **Schedule**: - Full-Time or Part-Time (800 am - 500 pm) - Monday-Friday (No weekends) - Some holidays may be required **Experience**: - Previous experience as an administrative assistant or secretary preferred. - Knowledge of basic office procedures - Working knowledge of office equipment, like printers and fax machines -...
-
Administrative Assistant
1 month ago
Scarborough, Canada Urban Alliance on Race Relations Full timeJob Title**:Administrative Assistant** - Term: 35 hours/week from March 2023 to December 2023 (with a possibility of extension)_ - This is an on-site position that requires working out of our office location in Scarborough, ON._ **Responsibilities**: - Prepare correspondences and written statements for circulation - Assist Program Leads, Administrator and...
-
Clerical Support Officer
2 weeks ago
Scarborough, Canada Centennial College Full timeJob Number: - J0524-1733- Job Title: - Clerical Support Officer - Regular Part-time- Job Type: - Permanent PT Support (Regular)- Bargaining Unit: - PT Support- School/Department: - Academic- Campus: - Ashtonbee and Midland Campus- Location: - Greater Toronto Area- Pay Range: - $25.82 - $32.62/Hour- Pay Band: - PT Support 5- Hours/Week: - 24 hours per week...
-
Administrative Assistant
2 months ago
Scarborough, Canada Angels home care Full timeAre you looking for a job as a administrative assistant? Our company has vacancies both for entry level and experienced job-seekers. Some of the duties for this position are the following: Administrative Assistants should be the first point of contact for our customers and partners, both on the phone and in-person; If working from office, handle routing...
-
Administrative Assistant
4 days ago
Scarborough, Canada Angels home care Full timeAre you looking for a job as a administrative assistant? Our company has vacancies both for entry level and experienced job-seekers. Some of the duties for this position are the following: Administrative Assistants should be the first point of contact for our customers and partners, both on the phone and in-person; If working from office, handle routing...
-
Administrative Assistant
5 days ago
Scarborough, Canada BGC East Scarborough (Formally Boys and Girls Club) Full timeThe Administrative Assistant supports the daily operational needs of our front office. We are a fast-paced environment offering a wide variety of programs and services to children, youth and families within the community. The Administrative Assistant will be required to attend a week of training before beginning their employment. This position requires the...
-
Kinesiologist / Physiotherapy Assistant
2 weeks ago
Scarborough, Canada Pathway to wellness Full time**General Purpose of Position**: - To provide high-quality reception and administration services to the patients and staff at the clinic - To maintain confidentiality of all information - To provide flexibility in clinic staffing arrangements **Essential Duties and Responsibilities**: - Answer the telephone in a courteous and professional manner -...
-
Kinesiologist / Physiotherapy Assistant
5 days ago
Scarborough, Canada Pathway to wellness Full time**General Purpose of Position**: - To provide high-quality reception and administration services to the patients and staff at the clinic - To maintain confidentiality of all information - To provide flexibility in clinic staffing arrangements **Essential Duties and Responsibilities**: - Answer the telephone in a courteous and professional manner -...
-
Administrative Assistant
3 days ago
Scarborough, Canada Black & McDonald Limited Full timeBlack & McDonald's Substations team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Administrative Assistant is located in Scarborough and typically reports directly to the Division Manager for the Substations team. Duties and responsibilities include...
-
Administrative Assistant
2 months ago
Scarborough, Canada AC Properties and Home Maintenance Full time**Job Title: Administrative Assistant** **Job Summary**: *We have openings for 2 part-time and 1 full-time position holders for this role. **Responsibilities**: As an Administrative Assistant at AC Properties and Home Maintenance, you will play a crucial role in ensuring the smooth functioning of our office and providing administrative support to various...
-
Administrative Assistant
2 weeks ago
Scarborough, Canada AC Properties and Home Maintenance Full time**Job Title: Administrative Assistant** **Job Summary**: *We have openings for 2 part-time and 1 full-time position holders for this role. **Responsibilities**: As an Administrative Assistant at AC Properties and Home Maintenance, you will play a crucial role in ensuring the smooth functioning of our office and providing administrative support to various...
-
Administrative Assistant
2 months ago
Scarborough, Canada CCBST College Full time**Administrator tasks**: - Student Services file management - Detailed audit of student files - Student retention and staff supervision - Management of student list for student placement and grooming students for interview - Setting up interviews with prospective employers for student internship - Manage all students and student files as per ministry...
-
Administrative Assistant
2 months ago
Scarborough, Canada Professional Services Full time**Duties**: - Answer and direct phone calls in a polite and professional manner - Greet visitors and direct them to the appropriate person or department - Maintain a clean and organized front desk area - Assist with clerical tasks such as filing, photocopying, and scanning documents - Manage incoming and outgoing mail and packages - Schedule appointments...
-
Administrative Assistant
2 months ago
Scarborough, Canada Black & McDonald Limited Full time**ABOUT THIS CAREER OPPORTUNITY** Black & McDonald's Southern Ontario Utilities team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Administrative Assistant is located in Scarborough and typically reports directly to the Division Manager. Duties and...
-
Administrative Assistant
3 weeks ago
Scarborough, Canada JJBA Full time**JJBA is a leading organization that provides a full training service specializing in basketball and we're now hiring an Administrative Assistant to join our existing top-notch team. If you're hard-working and dedicated, JJBA is a great place to get ahead.** **Beyond a welcoming atmosphere, JJBA employees also work together to create an extremely positive...
