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Assistant to Associate Dean, Sustainable Design and

1 month ago

Scarborough, Canada Centennial College Full time

Job Number:
- J0524-1369- Job Title:
- Assistant to Associate Dean, Sustainable Design and Renewable Energy (Temporary Contract)- Job Type:
- Temp FT, Support- Bargaining Unit:
- FT Support- School/Department:
- Academic- Campus:
- Progress Campus/Hybrid- Location:
- Greater Toronto Area- Pay Range:
- $32.42 - $37.57/Hour- Pay Band:
- Support G- Hours/Week:
- 35- Shift Schedule:
- Monday - Friday, 8:30 am - 4:30 pm- Date Posted:
- May 23, 2024- Closing Date:
- May 30, 2024Contract Period: June 2024 - December 2025

We also recognize that Centennial is situated on the Treaty Lands of the Mississaugas of the Credit First Nation and pay tribute to their legacy as well as that of all First Peoples that have been and remain present here in Toronto. We recognize that First Peoples come from sovereign Nations and that part of understanding our responsibilities of residing on this territory are understanding the true history, circumstances and legacy of the Treaties signed here (such as the Toronto Purchase, Robinson-Huron Treaty and Williams Treaties) and including pre-contact Treaties and Agreements between sovereign Nations and that all peoples in this area are therefore Treaty people with obligations and responsibilities to all our relations.

**Position Summary**

**Responsibilities**
- Provides comprehensive and high-quality administrative support to underpin the various roles and functions of the Associate Dean
- Prepares a variety of communication including letters, memos, reports, spreadsheets; assembling and organizing information/materials for distribution
- Provides secretarial and technical support to faculty and staff (e.g., inputting grades, maintains master copy of grade rosters, copies of exams, change of grades, transfer of credits, student waivers, student add/drop forms, etc.)
- Provides support during student registration by organizing the registration processes, monitoring and controlling student flow and registering students
- Prepares hiring forms and documentation for faculty hires as directed; entering information into HR database
- Generates teaching assignments, enters courses assignments into Banner and prepares SWF’s
- Assists in the recruitment of prospective co-op lab assistants and lab monitors as required
- Records and monitors budget expenditures for the departments; escalating discrepancies and/or issues of concern as appropriate
- Maintains a calendar of key departmental events and deadlines
- Schedules meetings, makes room reservations, arranges catering and prepares necessary documentation
- Follows up on action items from meetings within the scope of the role
- Prepares documentation for SETAS Curriculum Committee and submit model routes and revisions to Academic Excellence and Records
- Other administrative tasks as assigned by the Department Associate Dean

**Qualifications/Experience**
- 2-year diploma in office administration or related field of study. An equivalent combination of education and experience may be considered
- Minimum 3 years of progressive administrative/secretarial experience in a large academic or related environment (e.g., over 1000 students, over 50 faculty)
- Excellent communication, interpersonal and customer service skills
- Demonstrated tact, diplomacy and ability to maintain high levels of confidentiality
- Ability to work independently and effectively on own initiative and as part of a team.
- Strong organizational skills with an exceptional ability to prioritize to meet shifting priorities
- Experience, knowledge and understanding of working effectively in a diverse environment.

Proof of credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their foreign equivalents will be required at the time of job offer.

When applying, your cover letter and résumé must include examples that reflect all of the requested skills and qualifications and **must be submitted online by May 30, 2024 at 11:59 PM EST. Please quote Job ID J0524-1369**. Misrepresentation of applicant information will be grounds for your exclusion from the competition or for dismissal should you subsequently be hired for the position. We wish to thank all applicants for their interest and advise that only those selected for an interview will be contacted.

We are committed to providing persons with disabilities equal opportunities regarding all employment activities, including access to jobs and accommodations during employment as required, in accordance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA).

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