Branch Administrator

1 week ago


Edmonton, Canada Government of Alberta Full time

**Job Information**:
Job Requisition ID: 36794

Ministry: Energy

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Ongoing

Scope: Open Competition

Closing Date: January 13, 2023

Classification: Subsidiary 01B 3625 Administrative Support 6

**About Us**:
The PNG Tenure Branch plays a key role in the development of the petroleum and natural gas, geothermal, and pore space resources of Alberta. The Branch interacts with a number of other branches and relies on a number of integrated systems as it manages all aspects related to issuing the related subsurface agreements or authorizations and the management of them throughout their lifecycle.

**Role**:
Are you a driven, enthusiastic, energetic, and experienced administrative professional? Do you pride yourself on your exceptional organization, coordination, and communication skills? Are you a proactive, self-managing independent person with demonstrated abilities to work with mínimal direction while effectively prioritizing and multi-tasking? If you are a person with excellent judgment, high levels of initiative and maturity, and who enjoys the challenges offered by a high paced, high volume, large office setting, then this multi-faceted role may be for you
- Reporting to the Executive Director, you would support all administrative and operational activities for the day-to-day functions of the management team and Branch. Specific responsibilities include
- Create and monitor expenditure budgets and perform related financial activities such as monthly forecasts (budgets, salaries, position use); reconcile and track expenditures (procurement card, invoices, contracts), accruals, etc.- Support and coordinate human resource processes for the Branch, including FTE and position management tracking; maintain a process for managers/team leads to on-board/off-board staff.

Be the 1GX workplace administrator for staffing, financial, contract, and organizational functions.Coordinate or prepare all FOIP responses, action requests and other briefing material, and ensure they meet style guide and quality requirements within the set timelines. Comprehensive advanced skills in MS Office and SharePoint are required.- Maintain records management systems (paper and digital formats) for all correspondence and internal documents.

Ensure all accommodations matters (work stations, all office equipment, common areas) are effectively addressed; and maintain attractive asset inventory and manage surplus equipment.
- Maintain and order office supplies.
- Guide staff to policies regarding benefits, entitlements, and administrative matters.We are looking for a person who can undertake the preceding functions proficiently using a variety of office software such as MS Office (expert Word and PowerPoint, advanced Outlook, and intermediate Excel) and the ability to transition the Branch to MS365. Advanced SharePoint and intermediate Visio also are required. Due to the nature of the work, well-developed writing skills
(structure and grammar) are necessary.

**Qualifications**:
High school diploma and four years of related experience.

2 year diploma in office administration or a related field is preferred.

**Equivalency**:
Directly related experience considered on the basis of:

- 1 year of experience for 1 year education.

Assets:

- Excellent written and communication skills.
- Direct experience supporting executive management level positions.
- Experience with budgeting, forecasting, and expenditure monitoring/processing.
- Proficient in using a variety of office software such as MS Office (expert Word and PowerPoint, advanced Outlook, and intermediate Excel) as well as advanced SharePoint and intermediate Visio.
- Experience in a large offset setting and with a variety of office equipment.

A cover letter demonstrating your qualifications, experience and skills for this position is required and will be used as a screening tool to assess writing and proofreading abilities. Applicants selected for an interview may be requested to undergo a more extensive writing test.

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
This link will assist you with understanding competencies:
**DRIVE FOR RESULTS**: Understands needs and works towards meeting or exceeding them. Meets critical deadlines and manages time effectively to produce high quality products that create confidence and credibility in the Branch.

**BUILDS COLLABORATIVE ENVIRONMENTS**:Team player who contributes positively by clearly communicating to and working with others to achieve outcomes. Respects differing opinions and recognizes conflict then works towards achieving common purpose.

**DEVELOPS NETWORKS**:Identifies opportunities, estab



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