Calgary Police Service

3 weeks ago

Calgary, Canada City of Calgary Full time

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
- The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
- As the Administrative Assistant, you will provide administrative support to the Finance team, which includes the Executive Director. This position requires a highly motivated individual to provide advanced reporting and administrative support. The successful applicant will be assigned various work tasks in a fast-paced team environment where priorities change frequently. Primary duties include:

- Liaise daily with the Finance Executive Director, manage calendar, document initiatives, and prioritize the needs of the respective team.
- Handle and track cash funds as required.
- Prepare reconciliations and journal entries to associated Finance taskings as required.
- Assisting to Finance policies and procedures, which includes corporate credit cards and audits.
- Coordinate meetings, circulate meeting minutes, and provide administrative support to the Finance team.
- Prepare presentations and document meetings.
- Contact and liaise with sworn and civilian members via written communication, in-person, and phone support.
- Maintain electronic office filing system in CPS Content Server including: records retention, Information Security Classification (ISC) guidelines, information retrieval and destruction.
- Deliver office mail, order supplies, maintain office machines, filing and other related duties and projects.

**Qualifications**
- A High School Diploma or equivalency (e.g., G.E.D.) plus job related coursework and a minimum of 5 years related administrative experience; OR
- A Business Administrative Certificate or Diploma equivalent to 1-year full-time study and a minimum of 3 years related administrative experience.
- Intermediate Microsoft Office skills (Word, Excel, Outlook and PowerPoint) are required.
- Preference will be given to applicants who have previous experience using InTime and PeopleSoft Financials and Supply Chain Management (FSCM).
- Prior experience in a finance/accounting environment (cash handling, reconciliations, journal entries, audits) is considered a strong asset.
- Previous experience working in a law enforcement or police service environment is considered an asset.

**Pre-employment Requirements**
- An enhanced security clearance will be conducted.
- A credit bureau check will also be conducted.
- Successful applicants must provide proof of qualifications. Education obtained from out of country must have or be able to obtain, an Education Credential Assessment (ECA) for confirmation of equivalent credentials.
- Union: CUPE Local 38
- Business Unit: Calgary Police Service
- Position Type: 1 Permanent
- Location: 5111 - 47 Street N.E.
- Compensation: Pay Grade 7 $34.33 - 45.94 per hour
(2024 rates)
- Days of Work: This position typically works a 5 day
work week with 1 day off in each 3 week cycle.
- Hours of work: Standard 35 hour work week
- Audience: Internal/External
- Job ID #: 310745

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