Permit and Proposal Administrator

4 weeks ago

Toronto, Canada Krahn Full time

The Krahn Group of Companies is a full-service multi-discipline engineering firm specialized in commercial, industrial and residential development design. Over the past 30 years, we have established a reputation for providing the most innovative, comprehensive and cost-effective solutions to clients.

**Responsibilities**:
**Permits**
- Assist in the coordination of drawings and documents needed for all permits
- Allocate resources to projects and tasks to meet permit submission deadlines
- Ensure schedules and documents are certified
- Coordinate all consultants’ drawings and information and pack into permit package as required by each municipality
- Courier drawings and documents to clients and consultants
- Check all documents to confirm we have included everything required by the municipality prior to having the CRP approve and initial the schedules
- Prepare final documents, schedules for the completion of a project
- Coordinate with the contractor to receive all the documents and certificates needed to close a project
- Prepare binder for final occupancy for all projects
- Review documents, reports, and correspondence prepared for peers and clients for format, content, grammar, spelling and make edits as necessary
- Review, evaluate, and distribute priority correspondence

**Proposals**
- Maintain a list of projects and track their current status
- Provide updates to Project Managers on the status of the various projects
- Create and update marketing descriptions of projects for proposals
- Aid in updating the personal biographies and resumes for the project team
- Research client and project information to provide thorough and thoughtful proposals
- Create and maintain proposal templates
- Request land titles from municipalities
- Assist with operational procedures for new projects
- Collaborate on the preparation of proposals

**Qualifications**
- Minimum of 1 year experience in an administrative environment and in a professional environment
- Strong knowledge of general office duties involving customer services and procurement
- Strong organization skills
- Good analytical and problem-solving skills
- Meticulous records maintenance skills
- Excellent telephone manners and strong interpersonal skills
- Effective written and verbal skills to communicate with all levels of the organization
- A self-starter and team player
- Strong customer service orientation
- Proven expertise in the following software - Microsoft Outlook, Word, Excel, and Adobe Acrobat;
- Strong communication skills (written and verbal) and fluent English language and literacy skills as it applies to proofreading documents for requisite grammar and punctuation with excellent attention to detail

**Perks and Benefits**
- Competitive compensation
- Health and dental benefits
- Beneficial tax savings with company supported RSP
- Banked overtime
- Professional development opportunities
- Work-life balance
- Reward and recognition policies
- Monthly social events

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