Maintenance Administrative Assistant

7 months ago

Delta, Canada Heidelberg Materials US, Inc. Full time

**AutoReqId**: 19750BR

**Pay Class**: Salaried Non-Exempt

**Minimum Pay Rate**: $56,370.00

**Maximum Pay Rate**: $71,175.00

**Department**: Administration

**Line of Business**: Cement Operations

**Position Type**: Full-Time

**Job Posting**:
Heidelberg Materials provides the materials to build our future. Our future is sustainable. Our future is digital. And it goes beyond cement, aggregates and ready-mixed concrete. Heidelberg Materials North America operates more than 450 locations with approximately 9,000 employees in the U.S. and Canada.

Heidelberg Materials is seeking a 12-month temporary **Maintenance Administrative Assistant**. This position reports to the Maintenance Manager at the Cement Plant located in Delta, BC. This position is primarily responsible for the proactive administrative support for maintenance, and other departments as required. Additionally, this position is responsible for monitoring, ordering, shipping and receiving parts, completing work orders, cost tracking and analysis.

**What You’ll Get To Do**:

- Review and enter information to create requisitions for maintenance and production.
- Receive contractor time sheets for maintenance and production areas, with a lens to adherence to contract terms, cost tracking, review, and entry into SAP.
- Follow-up with contractors on status, discrepancies, missing information, etc.
- Assist with sourcing parts, sourcing vendors, obtaining quotes and providing to maintenance in a timely manner to meet delivery deadlines.
- Follow-up on status of parts orders, escalate as necessary.
- Make adjustments / corrections to existing orders in system.
- General administrative support to the maintenance team.
- Work with stores to support as needed.
- Follow all safe work procedures and policies to ensure an incident-free work environment.
- Other duties as assigned.

**Who we are looking for**:

- Over three years administrative, logistics or accounting experience in a fast paced environment preferred
- Manufacturing experience an asset
- Must have strong proficiency with MS Office, in particular Excel and Word, and solid computer proficiency in general
- Experience with SAP an asset
- Hourly timekeeping system experience an asset, i.e. Kronos
- Good communication and teamwork skills
- Vendor relationship and management experience preferred
- Must have strong organizational skills, able to prioritize to meet deadlines
- Ability to work in varied work environment, from shop parts room to office setting

**Work Environment**:

- Role operates primarily a professional office environment, but requires conducting business at manufacturing locations and job sites where the conditions include moving mechanical equipment, inclement weather, heat, humidity, and elevated noise levels

**What we have to offer**:

- Competitive base salary

Our pre-employment process includes: reference checks, a medical screening, a criminal record check and a drivers abstract check.

  • Administrative Assistant

    7 months ago

    Delta, Canada Alpine Building Maintenance Full time

    Administration - Admin. Assistant **Position**: Administrative Assistant **Location**: Delta, BC **Shift**: Full Time, Temporary, between the hours 8:30am to 5:00pm, Monday to Friday **Wages**: $18/hr **About the Role**: **What You Will Be Doing**: - Administrative tasks - Data entry, spreadsheet updates, answer phone calls - Filing and organizing...

  • Administrative Assistant

    15 hours ago

    Delta, Canada Alpine Building Maintenance Full time

    **Position**: Administrative Assistant **Location**: Delta, BC **Shift**: Part Time between the hours 8:30am to 5:00pm, Monday to Friday **Wages**: $18/hr **About the Role**: **What You Will Be Doing**: - Administrative tasks - Data entry, spreadsheet updates, answer phone calls - Filing and organizing documents - Visa Reconciliations - Ad hoc...

  • Administrative Assistant

    5 months ago

    Delta, Canada Alpine Building Maintenance Full time

    **Job Title**: Administrative Assistant **Status**: Full time, permanent (between Monday to Friday, 8:30am - 5:00pm) **Location**: Delta, BC **Salary**: $45,000 - $49,000 based on experience **About Our Organization**: Alpine has grown to become one of Canada’s leading janitorial and building maintenance service providers to over 2000 distinct facilities...

  • Receptionist / Administrative Assistant

    7 months ago

    Delta, Canada Alpine Building Maintenance Full time

    **Job Title**: Receptionist / Administrative Assistant **Status**: Full time, permanent (between Monday to Friday, 8:30am - 5:00pm) **Location**: Delta, BC **Salary**: $45,000 - $49,000 based on experience **About Our Organization**: Alpine has grown to become one of Canada’s leading janitorial and building maintenance service providers to over 2000...

  • Administrative Assistant

    7 months ago

    Delta, Canada Alpine Building Maintenance Full time

    **Job Title**: Administrative Assistant **Status**: Full time, permanent (between Monday to Friday, 6:00am - 2:30pm) **Location**: Delta, BC **Salary**: $47,000 - $52,000 based on experience **About the Role**: This role is integral in helping to make sure things run smoothly for all operations staff. Building relationships comes naturally and your...

  • Administration Assistant

    6 days ago

    Delta, Canada Alpine Building Maintenance Full time

    **Position**: Administrative Assistant - Temporary Student Role **Location**: Delta, BC **Shift**: Monday to Friday 8:30am to 5:00pm **Wages**: $18/hr **About the Role**: **What You Will Be Doing**: - Administrative tasks - Data entry, spreadsheet updates, answer phone calls - Filing and organizing documents - Visa Reconciliations - Ad hoc...

  • Administrator

    6 days ago

    Delta, Canada Alpine Building Maintenance Full time

    **Job Title**: Administrator **Shift**: Part time, Monday to Friday, between the hours of 8:30am-5:00pm **Location**: Delta, BC - Head Office **About the Role**: **What You Will Be Doing**: - Administrative tasks - Updating spreadsheets - Supports departments in a variety of projects as requested - Creating and following up on pending quotes - Work on...

  • Server Administrator

    7 months ago

    Delta, Canada MTU Maintenance Canada Ltd Full time

    MTU Maintenance Canada is the North American member of the MTU Maintenance network of companies, the largest independent provider of commercial engine maintenance services worldwide. Quality, efficiency and innovation are our strengths. You, too, can become part of our dedicated team in **Delta, BC** as Server Administrator*** **Code**:FIRV /...

  • Receptionist / Administration Assistant

    1 week ago

    Delta, Canada Alpine Building Maintenance Full time

    Receptionist / Administrative Assistant Note that. due to the nature of this role, it is an on-site position located at our Delta head office. **Responsibilities include**: **Administration**: 1.Processing security clearances such as CPIC, Reliability Clearance, RCMP clearance and others. 2.Auditing security clearances monthly to confirm...

  • Administrator

    1 week ago

    Delta, Canada Alpine Building Maintenance Full time

    **Job Title**: Administrator **Shift**: Full time, Monday to Friday, 8:30am-5:00pm **Location**: Delta, BC - Head Office **About the Role**: **What You Will Be Doing**: - Updating spreadsheets - Supports departments in a variety of projects as requested - Creating and following up on pending quotes - Work on budget change forms - Transition support -...

  • Service Administrator

    7 months ago

    Delta, Canada Alpine Building Maintenance Full time

    **Job Title**: Service Administrator **Status**: Full time, permanent (between Monday to Friday, 8:30am - 5:00pm) **Location**: Delta, BC **About the Role**: We are looking for a high-energy Service (Office) Administrator to keep us organized, fueled, and running like a well-oiled machine. This role is integral in helping to make sure things run smoothly...

  • Office Administrator

    2 weeks ago

    Delta, Canada Alpine Building Maintenance Full time

    **Job Title**: Office Administrator **Status**: Full time, permanent (between Monday to Friday, 8:30am - 5:00pm) **Location**: Delta, BC **About the Role**: We are looking for a high-energy Office Administrator/Receptionist to keep us organized, fueled, and running like a well-oiled machine. This role is integral in helping to make sure things run...

  • Contract Support Administrator

    7 months ago

    Delta, Canada MTU Maintenance Canada Ltd Full time

    MTU Maintenance Canada is the North American member of the MTU Maintenance network of companies, the largest independent provider of commercial engine maintenance services worldwide. Quality, efficiency and innovation are our strengths. You, too, can become part of our dedicated team in **Delta, BC** as Contract Support Administrator*** **Code**:MVCS /...

  • Labour Relations Assistant

    7 months ago

    Delta, Canada MTU Maintenance Canada Ltd Full time

    MTU Maintenance Canada is the North American member of the MTU Maintenance network of companies, the largest independent provider of commercial engine maintenance services worldwide. Quality, efficiency and innovation are our strengths. You, too, can become part of our dedicated team in **Delta, BC** as **Labour Relations Assistant** **Code**:APV /...

  • Administrative Coordinator

    7 days ago

    Delta, Canada Alpine Building Maintenance Full time

    **Job Title**: Administrative Coordinator **Shift**: Full time, Monday to Friday, 8:30am-5:00pm **Location**: Delta, BC - Head Office **About the Role**: **What You Will Be Doing**: - Drafting contracts, agreements and amendments for subcontractors - Following up on legal requirements, such as insurance, workers compensation coverage, and business...

  • Executive Assistant

    2 months ago

    Delta, Canada MTU Maintenance Canada Ltd Full time

    MTU Maintenance Canada is the North American member of the MTU Maintenance network of companies, the largest independent provider of commercial engine maintenance services worldwide. Quality, efficiency and innovation are our strengths. You, too, can become part of our dedicated team in **Delta, BC** as Executive Assistant*** **Code**:MM /...

  • Administrative Coordinator

    1 week ago

    Delta, Canada Alpine Building Maintenance Full time

    **Job Title**: Administrative Coordinator **Shift**: Full time, Monday to Friday, 8:30am-5:00pm **Location**: Delta, BC - Head Office **About the Role**: **What You Will Be Doing**: - Process and manage budget change forms - Review and audit service level turnaround times - Review and coordinate paperwork for new sites - Process status change forms for...

  • Administrative Coordinator

    2 days ago

    Delta, Canada Alpine Building Maintenance Full time

    **Job Title**: Administrative Coordinator **Shift**: Full time, Monday to Friday, 8:30am-5:00pm **Location**: Delta, BC - Head Office **About the Role**: **What You Will Be Doing**: - Process and manage budget change forms - Review and audit service level turnaround times - Review and coordinate paperwork for new sites - Process status change forms for...

  • Compliance Administrator

    7 months ago

    Delta, Canada Alpine Building Maintenance Full time

    **Job Title**: Compliance Administrator (Temporary) **Status**: Full Time, Temporary **Location**: Delta, BC - Head Office **Salary**: $25/hour About Our Organization Alpine has grown to become one of Canada’s leading janitorial and building maintenance service providers to over 2000 distinct facilities across Canada. Our commitment to excellence and...

  • Administrative Assistant

    7 months ago

    Delta, Canada Alpha Aviation Inc Full time

    **About**: Alpha Aviation Inc. has an exciting opportunity for an Administrative Assistant to join their growing organization. Based in and responsible for their main office located at the Boundary Bay Airport (CZBB) in Delta, BC, this role will require strong office support skills, supporting the Operations team at the airport terminal, executive assistant...