Enrolment Assistant

3 months ago

Edmonton, Canada NAIT Full time

The Enrolment Assistant is responsible for providing administrative and clerical support to the Enrolment Management and Enrolment Operations teams in the Office of the Registrar. This includes supporting the Admissions, Records, Scheduling, Recruitment and Student Awards & Financial Aid Units with a variety of administrative tasks throughout the academic cycle. The Enrolment Assistant is accountable for the completion of forms, maintenance of the student record, and providing event support and set up. Other duties and responsibilities consistent with the job description may also be required as the needs of the department evolve. The incumbent is required to have a high degree of attention to detail, ability to prioritize tasks and the ability to work both independently and as part of a team.

**Key Responsibilities**:

- Manage ad-hoc room booking requests
- Maintain student records
- Prepare and distribute student records materials (ie transcripts, parchments)
- Support confirmation of enrollment activities, including the completion of relevant government forms
- Timely and accurate record keeping and data entry
- Support the execution of recruitment activities and events (such as set-up and take-down of events)
- Provide administrative support to Office of the Registrar coordinators
- Other duties as assigned

**Skills & Abilities**:

- Computer and office skills, including advanced proficiency with Microsoft Office Outlook, Word, Excel, Access and PowerPoint programs
- Web-based meeting platforms
- Capacity to organize and prioritize projects and activities, and adapt to ongoing changes, including shifting between teams, and deadlines
- Excellent oral and written communication skills to communicate effectively with contacts internal and external to NAIT
- Ability to work co-operatively in a fast-paced team setting
- Knowledge of:

- NAIT's student related policies and guidelines, academic guidelines and procedures, regulations and guidelines related to student life;
- Scheduling guidelines;
- Alberta Freedom and Information and Protection of Privacy Act (FOIP)
- Alberta Student Aid Operational Policy & Procedure Manual
- Ability to lift 25 lbs and work flexible hours, including weekends and evenings

**Qualifications**:

- High School Diploma
- Previous experience working in post-secondary or with policy & procedure would be an asset.

**Remuneration**: $1,520.39 - 1,955.41 biweekly, plus a comprehensive benefits package. (Classification - Administrative Support III).
- This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement._

**Please submit a resume and cover letter to be considered for this opportunity.**

**About NAIT**

At NAIT, people matter.

We’re proud to have been named one of Alberta’s Top Employers for 12 consecutive years. Developing an engaging, supportive, and rewarding work culture is something we take seriously. We know that people are our biggest asset - they are what makes NAIT a great place to work.

**What we offer**

We’ve created a benefits package that focuses on health and wellness, professional and personal growth, recognition, and work-life balance.

NAIT is a flexible workplace and depending on the nature of your role, you may request flexible work arrangements with respect to where and when you work, including being on-campus full-time, working off-site, or a combination of the two.

Employees also have access to excellent vacation time, paid time off between Christmas and New Year's, a strong recognition program, learning opportunities, 2 annual all-staff professional development days and so much more.

**Health and safety**

You can find the latest information on NAIT’s response to COVID-19 at nait.ca/covid19.

**Additional requirements**

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