Administration and Finance Coordinator

2 weeks ago


Toronto, Canada Toronto Metropolitan University Full time

About Toronto Metropolitan

At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada’s leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current outlines each as core values and we work to embed them in all that we do.

TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Métis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and 2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada.

In April 2022, the university announced its new name of Toronto Metropolitan University. Learn more about our.

The team 


We are a team of human resources experts and innovators who contribute to the achievement of TMU's strategic priorities. We partner with our clients to create and deliver outstanding practical and strategic human resource solutions, processes and services that enhance workplace culture, engagement and inclusion. We have embarked on a journey to reimagine HR, as well as modernize and enhance the employee experience.

The Opportunity

The Office of the Chief Human Resources Officer in Human Resources is looking for an Administration and Finance Coordinator to join and provide support to the CHRO office, and whose responsibilities encompass administering and strategically supporting a variety of projects and initiatives within TMU’s Human Resources. In this role, you will be responsible for planning, coordinating, implementing, and managing all administrative operations that contribute to the Office of the CHRO's efficiency in achieving its goals and objectives. You will provide budgetary assistance to the Human Resources Department, and perform the administrative and financial operations of the office in relation to departmental and special projects.

Other responsibilities includes:

Handling daily administrative and operational support tasks, including managing and coordinating the CHRO’s calendar. Coordinating and managing logistic arrangements for meeting and events, document management, distribution of internal and external communication, and providing on-site assistance and management of issues as appropriate. Identifying and prioritizing what needs to be directed to the CHRO’s attention daily, what requires more research, and determining items requiring written responses. Performing regular reviews of the financial operations of the Office of the CHRO and providing reports to the supervisor on the departmental and special project budgets. Reviewing the department's financial allocations to ensure financial targets are met and project goals are achieved. Working with the Manager, Operation and Special projects to develop the department's annual operating budget with input from the department, including justification statements for budget requests as needed. Analyzing , and closely monitoring the availability of funds within all HR units; making recommendations to Managers regarding budget requests or necessary changes, including analysis of budget data.  Assisting the CHRO in the evaluation of program requirements and special initiatives by compiling reports and feasibility studies from a financial perspective, investigating and resolving all budgetary issues, developing and tracking procedures for financial transactions, monitoring and maintaining financial cost-sharing agreements, authorizing payment requests, verifying and reconciling all cost centre accounts, etc. Assisting the CHRO and HR senior management with the implementation and delivery of special projects including gathering necessary resources, executing related activities, and data and feedback collection. Acting as one of the key contacts for building management and TMU’s Facilities Management and Development (FMD) to address and resolve any building related issues. Managing the safekeeping and upkeep of the HR facility and equipment, as well as the responsibility for key control and access to the facilities. Assisting in coordinating social events organized by the HR department.

Qualifications
To help us learn more about you, please provide a cover letter and resume describing how you meet the following required qualifications:

Minimum of three years (3) years of directly related work experience providing executive administrative support to senior management or executive level. Demonstrated experience in financial and resources management, including budgeting, financial planning and reporting, general administration of operations, project coordination and support, preferably in a comparable organization. Demonstrated experience applying the values of equity and inclusion by working with, supporting and/or effectively engaging with diverse populations. Demonstrated experience in office/business administration. Well-developed written and verbal communication skills to work well with a diverse group of people. Broad knowledge of TMU departments and academia would be an asset. Strong analytical, critical thinking, problem solving and negotiation skills.  Effective office management and organization skills. Problem solving and decision-making skills. Excellent interpersonal/human relations and facilitation skills. Ability to influence using tact and diplomacy. Knowledge of project management principles, methodologies, and practice. Ability to handle sensitive and confidential issues appropriately. Excellent customer service skills to include the ability to deal professionally, diplomatically and sensitively with all types of individuals.
  • Finance Coordinator/

    2 weeks ago


    Toronto, ON, Canada Advantage Personnel Full time

    Finance Coordinator: St. John's, NL Advantage Personnel is currently recruiting for the role of Finance Coordinator on behalf of our client. Our client is looking for a highly motivated individual who is exceptionally organized, detail oriented and seeking potential growth within their role. The Finance Coordinator will report to the director, will...


  • Toronto, Canada Iceberg Finance Group Full time

    iFinance Canada, recently acquired by Iceberg Finance, is a company offering personal loans mainly in the medical field. It lends to consumers across Canada through its vast network of service providers and merchants, including thousands of medical, dental and veterinary clinics. Following this acquisition, the Iceberg Finance group finds itself amongst the...


  • Toronto, Canada The Co-operative of Specialty Community Legal Clinics of Ontario Inc. Full time

    **About us** The Co-operative of Specialty Community Legal Clinics of Ontario is a non-profit co-operative of ten community legal organizations providing service across Ontario from downtown Toronto. The organizations are co-located in an office space on University Avenue. The Finance and Facilities Coordinator position provides services to the Co-operative...


  • Toronto, Canada The Ontario HIV Treatment Network Full time

    **COORDINATOR, FINANCE** **REPORTS TO**:Director of Finance **STATUS**:Permanent, part-time (28 hours/week) **HIRING RANGE**:$53,000 - $58,000 FTE **LOCATION**:1300 Yonge Street, Toronto, ON **ABOUT US** The Ontario HIV Treatment Network (OHTN), established in 1998, is a nonprofit organization with a mission to improve the health and lives of people...

  • Finance Coordinator

    6 days ago


    Toronto, Canada Parleview Full time

    **About Parléview** Parléview is a leading full-service event agency that creates powerful experiences through its event management. We are experts in tourism, technology and defence sectors and are proud to have won many National and International awards for our events. At Parléview, we breathe our vision into every project, bringing our clients events...


  • Toronto, Canada Yamaha Motor Canada Full time

    **Summary of Responsibilities** The Program Coordinator administers all sales program terms and floor plans, reviews and processes all non-standard financing transactions and manages the Financial Statement collection process. This is a cross-functional role that will warrant training and expertise in all departmental administrative functions. **Key Duties...


  • Toronto, Canada EssenceMediacom Full time

    **Job Title: Media Finance Coordinator** **Purpose of Job**: Liaise with the Client Service Team and GroupM Shared Finance Services (SFS) to track media activities, ensure that vendors are paid appropriately and that clients are billed accordingly. **Key Accountabilities**: - Prioritize and clear media discrepancies for all media channels - Discrepancy...


  • Toronto, Canada Medecins Sans Frontieres Full time

    Responsibilities As a human resources (HR) and finance administrator, you will deliver support to Doctors Without Borders/Médecins Sans Frontières (MSF)’s logistical and medical teams by providing sound administrative management. You will oversee project personnel records and participate in the hiring, training and supervision of locally hired...

  • Finance Coordinator

    4 weeks ago


    Toronto, Canada PACE Independent Living Full time

    **FINANCE COORDINATOR** PACE is a non-profit community support service organization that provides support services to adults with disabilities who are committed to living independent lives. PACE provides support services to more than 350 individuals, who have a variety of disabilities. We operate 7 supportive housing sites where people live independently...


  • Toronto, Canada Autism Ontario Full time

    **Finance Coordinator - Payroll & Benefits**: **Full-Time, One Year Contract( extendable based on funding)**: Autism Ontario is a charitable organization with a history of over 50 years representing the thousands of people on the autism spectrum and their families across Ontario. Made up of knowledgeable parents, professionals, and autistic self-advocates...

  • Director of Finance

    3 days ago


    Toronto, Canada Recruiting in Motion Full time

    About the Role:Our client is in search of a Chartered Professional Accountant (CPA) with extensive senior leadership background to assume the role of Director of Finance and Administration within their organization. Reporting directly to the COO and working closely with the Senior Management Team, the Director of Finance and Administration will oversee...


  • Toronto, ON, Canada Finance Professionals Inc. Full time

    As Director, Corporate Support, Financial Control you will support multiple business segments including Finance, Risk management, Internal Audit and more, alongside executive Enterprise Initiatives. You will lead a team in the Financial Control function, ensuring appropriate governance and controls are in place to support the accuracy of balance sheet and...


  • Toronto, Canada The Primate's World Relief and Development Fund (PWRDF) Full time

    The Primate’s World Relief and Development Fund (PWRDF) is the Anglican Church of Canada’s agency for sustainable development and relief. Through the support of Anglican parishes across Canada, PWRDF makes financial and human resources available to partners around the world working to improve health, food security and livelihoods for vulnerable...

  • Finance Coordinator

    5 days ago


    Toronto, Canada Office of the Auditor General of Ontario Full time

    **Finance Coordinator** The **Office of the Auditor General of Ontario (Office)** is recruiting a highly motivated Finance Coordinator, who will be responsible for assisting in multiple activities relating to the Office’s accounts payable and financial functions. This includes timely and accurate processing of vendor invoices, staff expense claims,...


  • Toronto, Canada SMS Security Full time

    **Overview**: SMS Security is a mid-sized security systems company that has been in business for 30 years. We supply security guards and technicians to condominium buildings across the GTA. A successful Assistant Finance Coordinator will be someone who has experience in the financial or accounting sector and has great analytical skills. Previous experience...


  • Toronto, Canada Healthcare of Ontario Pension Plan (HOOPP) Full time

    Why you’ll love working here: - high-performance, people-focused culture- our commitment that equity, diversity, and inclusion are fundamental to our work environment and business success, which helps employees feel valued and empowered to be their authentic selves- learning and development initiatives, including workshops, Speaker Series events and access...

  • Finance Coordinator

    1 month ago


    Toronto, Canada HUMANCONTACT Inc. Full time

    HUMANCONTACT Inc. - the most versatile mid-sized creative and communications agency of our kind - is looking for a full-time **Finance Coordinator** to join its dynamic, talented, and ever-expanding team. **About us**: Founded in 2005, HUMANCONTACT (aka “HC”) is a mid-size marketing &communications agency with a boutique feel, that focuses on leveraging...


  • Toronto, Canada The Mason Group Full time

    Job Description: Are you a well rounded finance leader ready for growth? Do you have experience in the design/build industry? Our client is seeking a Vice President, Finance and Administration to join their Leadership Team. This pivotal role oversees financial and administrative operations, embodying principles of transparency, efficiency, and integrity....


  • Toronto, Canada SCPHR Full time

    Are you a highly motivated finance specialist looking for an opportunity to elevate your skills and grow your knowledge in a collegial office setting? Our client, BMKP Law, is a boutique law firm located in downtown Toronto. The firm specializes in pension, benefits and executive compensation law, advising sponsors and administrators of some of the largest...


  • Toronto, Canada University of Toronto Full time

    **Date Posted**:05/14/2024 **Req ID**: 37332 **Faculty/Division**: UofT Scarborough **Department**: UTSC:Facilities Management **Campus**: University of Toronto Scarborough (UTSC) **Description**: **About Us**: The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest...