Accounts Receivable Coordinator

6 months ago

Mount Currie, Canada Lilwat Nation Full time

Title: Accounts Receivable Coordinator

Department: Finance

Status: Permanent Full Time

Pay grid: Professional

Reporting to: Finance Manager

Summary of Duties: The Accounts Receivable Coordinator is responsible for the processing of all invoicing, recording of cash receipts, maintenance of accounts receivable records, the preparation and processing of all accounts receivable adjustments, and aiding with the preparation of year-end audit working papers.

The Accounts Payable Coordinator reports directly to the Finance Manager. However, the Accounts Payable Coordinator takes direction from the Director of Finance and the Program Accountants as necessary.

Key Deliverables and Expectations:

- Process accounts receivable invoicing for Lil’wat Nation, including but not limited to housing, rentals, recreation, room rentals, user fees, and miscellaneous charges.
- Process and record all deposits for Lil’wat Nation.
- Responsible for the physical deposit at the bank.
- Prepare receipts and maintain receipts files for all cash received on account.
- Work with the housing manager to ensure that monthly rental rates are accurate.
- Attend the Housing board meetings and prepare the required information before attending these meetings.
- Work with the Payroll Coordinator to ensure that payroll deductions are properly reflected in customer accounts.
- Reconcile Accounts receivable sub-ledger to GL account balances monthly.
- Monthly Accounts receivable balance sheet reconciliations.
- Prepare monthly statements of account and prepare statements for mailout.
- Respond to queries from customers, band members, and senior managers on the status of customer accounts.
- Follow up on past-due accounts.
- Meet with customers and members regarding their AR account,
- Reviewing aged account reports and informing the Housing Department of the accounts going into arrears
- Maintain the accounts receivable customer database in Sage (address, updates, names, etc.)
- Assist with preparing revenue reconciliation.
- Maintain Petty Cash
- Maintain consistency and adherence to accounting and finance policies established by the organization.
- Assist with the preparation of year-end working papers for the external auditor as requested.
- Ensure that all accounts receivable batches, deposits, and accounts receivable adjustments are properly filed and maintained.
- Finance Department administration
- ordering supplies, event planning, minutes taker for department meetings.
- Miscellaneous billing.
- Perform other related duties as requested.

Experience and Attributes:
A certificate in bookkeeping is an asset.

1 to 2 years of experience in similar role.

Familiarity with Sage Accpac and eRequester is an asset.

Previous experience with First Nations preferred.

Outstanding written and verbal communication skills in the English language.

Ability to work independently and as an integral member of various teams.

Strong organizational skills, meticulous attention to detail, and time management skills.

Ability to meet deadlines, prioritize assignments, manage multiple tasks simultaneously, and maintain confidentiality.

Strong proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.

Motivated self-starter with strong interpersonal skills.

Highly professional in all aspects of business, presentation, and interaction with all stakeholders, clients, and Members.

Clear Criminal Record Check

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