Receptionist & Office Administrator

6 months ago

Metro Vancouver Regional District, Canada No. 1 Collision Group Full time

No.1 Collision Group and Mercedes-Benz Collision Richmond will always provide the best for our people as we value them and recognize them as more than just a number. To demonstrate our commitment towards our people, we provide an unsurpassed lavish working environment, filled with amenities, and unrivaled benefits to care for our people and their families.

We would like to extend an invitation to you, a Receptionist & Office Administrator, to join us in working with the most luxurious automobiles.

Please note the following Roles and Responsibilities for this position which includes but is not limited to:

- Greet customers
- Answer and direct phone calls
- Check deductible for files before completed
- Collect payments from customers
- Coordinate with the detail department & Production Manager in preparation for pick-ups
- Contact customers for scheduling of estimate and repairs as well as vehicle pick up
- Monitor and remind customers who did not pick up over 24 hours
- Update appointment calendars and schedule appointments
- Taking tow-in vehicle request
- Create ICBC files, other private insurance files, dealership, and private job repairs
- Prepare all paperwork and key tags for each job orders
- Assign jobs to each estimator
- Checking customer’s loss of use coverage and liability in order to determine billing ICBC or claiming ATS
- Send rental reservation request to ICBC and claim rental vehicle reimbursement (clawback(s))
- Monitoring Hertz rental bills
- Monitoring the White Board, making sure picked-up vehicles are removed from it
- Making rental reservations for customers with Hertz or any other rental companies
- Monitor rental vehicle in and out dates
- Coordinate valet service for customers without rentals
- Checking Color Sand and Buff, parts invoices, and total amount when closing files
- Enter and manage cycle time, ensure ICBC payment submitted with correct cycle time and total repair amount
- Maintain cleanliness of lobby and washroom
- Receiving and sorting daily mail, deliveries, and couriers
- Invoice completed files and export invoices to QuickBooks
- Organizing past month files
- Maintain office supplies and place orders when necessary
- Perform other clerical receptionist duties such as filing, photocopying, faxing, refilling supplies at complimentary drink area, etc.
- Set up Employee ID for new employees
- Enter timecard for employees who did not punch in and out.
- Assist manager to monitor employee calendar
- Assist in month-end closing
- Ensure Synergy sales matches with QB
- Maintain work in progress payables Other duties as assigned
- Automotive dealership service experiences an asset
- A team player who is focused on providing exemplary customer service
- Excellent communication
- Ability to multi-task in a fast-paced work environment
- Strong organizational skills and detail oriented Working knowledge of computers

To illustrate our dedication to our family, some of the benefits we provide is as follows:

- Competitive Wages with optional Group Registered Retirement Saving Plans (RRSP) & Deferred Profit-Sharing Plan
- Company Sponsored Benefits Plan (Extended Health Care, Dental, Vision, and $1000 per year for each of Acupuncturist, Chiropractor, Massage Practitioner, Physiotherapist, and more.)
- Company Sponsored Opportunities to Travel Abord for Training
- Company Sponsored Education, and Opportunities for Growth
- State of the Art Facility with Ergonomic Workstations
- Employee Reward Programs & Annual Safety Shoes Reimbursement & Employee Referral Bonus
- Company Sponsored Recreational Event(s)
- Free No.1 Collision and/or Mercedes-Benz Collision Apparel(s)
- Company Lunch(es) (at least once a month) Free K-Cup Coffee (from Starbucks & Tim Hortons) and Tea with fresh cream

For a quick virtual tour of our facility and for more information about us; please click the following link:
If you are interested to pursing your success; please do not hesitate to take this opportunity or wait to apply. For more information about our open position(s), please visit us at:
Please note that internal applicants will be given first consideration.

  • Office Administrator

    6 months ago

    Metro Vancouver Regional District, Canada No. 1 Collision Full time

    No.1 Collision Group and Mercedes-Benz Collision Richmond will always provide the best for our people as we value them and recognize them as more than just a number. To demonstrate our commitment towards our people, we provide an unsurpassed lavish working environment, filled with amenities, and unrivaled benefits to care for our people and their...

  • Receptionist and Office Administrator

    6 months ago

    Vancouver, Canada Vancouver Aquarium Full time

    Vancouver Aquarium, one of the many properties owned by Herschend Family Entertainment, prides itself on working towards bringing families closer together and to creating memories worth repeating. Our Core Values - greatly exceeding guest expectations, serving others, creating emotional connections, constantly improving - give us purpose and...

  • Receptionist/office Administrator

    6 months ago

    Vancouver, Canada Formwerks Architectural Inc. Full time

    As the Receptionist/Office Administrator, you will be the first point of contact for our company, responsible for creating a positive and professional first impression. In addition to greeting and assisting visitors, you will play a pivotal role in managing various administrative tasks to ensure smooth daily operations. **Responsibilities**: 1. Warmly...

  • Receptionist/office Administrator

    5 months ago

    Vancouver, Canada Formwerks Architectural Inc. Full time

    As the Receptionist/Office Administrator, you will be the first point of contact for our company, responsible for creating a positive and professional first impression. In addition to greeting and assisting visitors, you will play a pivotal role in managing various administrative tasks to ensure smooth daily operations. **Responsibilities**: 1. Warmly...

  • Office Administrator/receptionist

    2 weeks ago

    West Vancouver, Canada BC Aboriginal Child Care Society Full time

    **Office Administrator/Receptionist, Full-time (35 hours/week)** The BC Aboriginal Child Care Society (BCACCS) is a Centre of Excellence for Indigenous Early Learning and Child Care (IELCC) that is committed to ensuring every Indigenous child in BC has access to spiritually enriching, culturally based, high quality early learning and childcare...

  • Office Administrator and Receptionist

    3 months ago

    Vancouver, Canada BLACKBIRD SECURITY INC. Full time

    Blackbird Security Inc. is hiring an **Office Administrator & Receptionist** to join our Vancouver, BC headquarters team. Blackbird Security Inc. is a leading security services provider founded in 2015, headquartered in Vancouver, BC. Committed to offering the professionalism of a large corporation while maintaining the flexibility and personal care of a...

  • Office Receptionist

    2 months ago

    Vancouver, British Columbia, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at beBee Professionals in Vancouver, Canada.Key ResponsibilitiesProvide exceptional customer service to clients and visitors, ensuring a positive and welcoming experience.Manage incoming calls, schedule appointments, and maintain office calendars with...

  • Receptionist/administration

    3 months ago

    Vancouver, Canada Patricia D Wright & Associates Full time

    **Overview** We are seeking a detail-oriented and organized Receptionist/Administrative Assistant to join our team. This role plays a crucial part in ensuring the smooth operation of our office by handling various administrative tasks and providing excellent customer service. **Duties**: - Greet and assist visitors in a professional and welcoming manner -...

  • Receptionist/administration

    6 months ago

    Vancouver, Canada Domus Legis Holdings Ltd. Full time

    Domus Legis Holdings is looking to hire a full-time receptionist/ administrative assistant to start as soon as possible. We are a shared floor space located conveniently downtown with easy access to transit; we house multiple law firms specializing in varying fields of law. You will be receptionist for the floor, while also working for Mr. LeBlanc’s...

  • Office Receptionist

    2 months ago

    North Vancouver, British Columbia, Canada beBee Professionals Full time $30,000 - $40,000

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at beBee Professionals in North Vancouver. As the first point of contact for our clients, you will be responsible for providing exceptional customer service and ensuring the smooth operation of our office.Key ResponsibilitiesManage incoming calls and greet visitors...

  • Office Receptionist

    1 month ago

    Halifax Regional Municipality, Canada Fresh Form Draft Full time

    DescriptionJob Title: Office ReceptionistLocation: Halifax, NSEmployment Type: Full-TimeWe are seeking a friendly, organized, and professional Office Receptionist to manage our front desk and perform a variety of administrative and clerical tasks. As the first point of contact for visitors and clients, you will play a vital role in creating a welcoming...

  • Office Receptionist

    2 months ago

    West Vancouver, British Columbia, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at beBee Professionals in West Vancouver, Canada.Key ResponsibilitiesProvide exceptional customer service to clients and visitors, ensuring a positive and welcoming experience.Manage incoming calls, schedule appointments, and maintain office calendars with...

  • Receptionist/administrator

    3 months ago

    North Vancouver, Canada DLC Mortgage Evolution Full time

    FULL-TIME RECEPTIONIST/ADMINISTRATIVE ASSISTANT Monday-Friday (in office) Busy mortgage brokerage is seeking a dynamic, motivated, full-time receptionist/administrative assistant to work out of our North Vancouver office. KEY RESPONSIBILITIES: - Answering phones and handling efficient client communication - Maintaining the daily cleanliness and office...

  • Real Estate Receptionist/office Administrator

    6 months ago

    Vancouver, Canada Oakwyn Realty Full time

    **SEEKING**: A T2000 Office Terminator/Administrator for our Hip, Trendy & Growing Real Estate Firm/Pirate Ship! **YOU ARE**: - Lisa Simpson - A little introverted but like to be around extroverts - Cool as a cucumber when it's about to go down - You may have reception/administrative experience otherwise we'll train you to be a Jedi This position is for...

  • Receptionist & Administrative Assistant

    6 months ago

    Vancouver, Canada Villa Cathay Care Home Full time

    **Receptionist & Administrative Assistant (Part-Time)** The Villa Cathay Care Home Society is incorporated as a non-profit organization under the BC Society Act and a Canadian Registered Charitable Organization. Since 1978, we have provided culturally focused care to Chinese seniors in the Strathcona Chinatown neighborhood in Vancouver. We are recruiting...

  • Receptionist / Office Assistant

    6 months ago

    Vancouver, Canada Chartered Professional Accountants of British Columbia (CPABC) Full time

    **Position: Receptionist / Office Assistant** **Reports to: Office Manager** **Contract type: Temporary; Full Time [6 months]** **Job Summary** Reporting to the Office Manager, the Receptionist / Office Assistant is responsible for a wide variety of administrative functions that contribute to ensuring efficient office operations at all times. In...

  • Receptionist and HR Administrative Assistant

    6 months ago

    Vancouver, Canada Study2020 Consulting Inc. Full time

    We are currently seeking a dynamic and organized individual to join our team as a Receptionist and HR Administrative Assistant. In this dual role, you will be the first point of contact for visitors and provide administrative support to the Human Resources department. **Responsibilities**: Receptionist Duties: - Greet and welcome visitors with a positive...

  • Administrative Assistant, Receptionist

    3 weeks ago

    Vancouver, Canada Ledcor Full time

    Location: Vancouver, BC, Canada Date Posted: Nov 6, 2024 Job ID: R22087 Job Status: Full-Time Description Job Summary: You are an Administrative Assistant/Receptionist professional with experience in a fast-paced work environment. As an Administrative Assistant/Receptionist, you will represent Ledcor as the first point of contact for the office in a...

  • Dental Receptionist

    3 months ago

    Vancouver, Canada Shaughnessy Family Dental Full time

    **Job Summary** We are seeking a friendly and skilled Receptionist to join our dental team. The Receptionist will be the first point of contact to welcome patients, provide exceptional customer service and administrative support. **Responsibilities**: - Greet and welcome patients in a professional and friendly manner - Answer and direct phone calls...

  • Receptionist / Medical Office Assistant

    5 months ago

    Vancouver, Canada Jericho Integrated Clinic Full time

    Jericho Integrated Clinic is looking for a reliable, compassionate, and detail-oriented receptionist to join our team. We are an integrated clinic with Registered Massage Therapists, Osteopathic Practitioners, Naturopathic Doctor, Acupuncturist, Reflexologist, and a Registered Clinical Counsellor. **Requirements**: **We are strict with these requirements as...