Office Administrator and Receptionist

2 weeks ago

Vancouver, Canada BLACKBIRD SECURITY INC. Full time

Blackbird Security Inc. is hiring an **Office Administrator & Receptionist** to join our Vancouver, BC headquarters team.

Blackbird Security Inc. is a leading security services provider founded in 2015, headquartered in Vancouver, BC. Committed to offering the professionalism of a large corporation while maintaining the flexibility and personal care of a small business, we specialize in customized physical security solutions, serving clients nationwide. Our dynamic and diverse head office team is continually growing, and we are excited to welcome a motivated and energetic Office Administrator to contribute to our vibrant workplace.

**Role Summary**

Join our dynamic team as the Office Administrator & Receptionist, where you’ll be at the heart of our Vancouver, BC headquarters. In this key role, you’ll ensure our office runs seamlessly, providing essential support to both our departments and the Executive Leadership team. If you’re a proactive, detail-oriented professional with a knack for organization and outstanding communication skills, this is your chance to shine. This full-time, in-office position reports directly to the Office and Administrative Manager. We’re looking for a people person who’s adaptable, outgoing, and a natural problem solver—ready to make a real impact in a lively and collaborative workplace.

**Responsibilities**:

- Oversee daily office operations, ensuring administrative processes are efficient and well-organized.
- Implement and maintain office policies and procedures to uphold order and efficiency.
- Support office engagement initiatives, enhance office aesthetics, and assist in organizing events.
- Assist in developing process documents and standard operating procedures.
- Conduct research on ad-hoc administrative tasks as required.
- Communicate effectively and professionally with clients when needed.
- Provide comprehensive support to staff and management, including handling correspondence, preparing documents, and assisting specific departments.
- Oversee kitchen management and maintain cleanliness.
- Assist with general office administration and coordinate ad-hoc projects.
- Liaise with building management to coordinate office maintenance and repairs.

**Job Requirements**
- Some post-secondary education.
- A minimum 2 year of customer service experience is required
- Technologically savvy with expertise in Microsoft Office and Google Workspace.
- Ability to learn and adapt to new software and systems quickly.
- Excellent written and verbal communication skills.
- Customer service-oriented with high attention to detail.
- Prior experience in administrative roles is a benefit, but not a requirement.
- Experience in the security industry is an asset, but not necessary.
- Preference will be given to bilingual applicants (French and English).
- Must be able to reliably commute to our Vancouver, BC office.
- **About Blackbird Security**_
- Joining Canada's fastest-growing National Security Company is not just a job - it's an opportunity to make a meaningful difference in your career and in the communities we serve. Here are some compelling reasons why you should consider being a part of our dynamic team:_
- **Our Values**:_Our operations are guided by core values — Respect, Integrity, Teamwork, and Adaptability — which serve as the bedrock of our corporate culture. Join us in shaping a workplace where these values thrive, fostering a sense of belonging and achievement for everyone involved._
- **Personal and Professional Growth**:_ _We believe in investing in our employees' growth. Joining us means access to career development pathways that enable you to reach your full potential. Our dedicated management team provides mentorship to guide you through your career journey, fostering a supportive and collaborative work environment_
- **National Presence**:_ _As a national Canadian security company, we operate coast to coast with major branches in all 10 provinces. This allows you to be part of a widespread network, contributing to the safety and security of communities across the country._
- **Commitment to Community Betterment**:_ _Our commitment goes beyond providing security services. We actively engage in bettering the community by tailoring our security solutions to meet the unique needs of our clients and the areas we serve. By exceeding performance standards, we contribute to enhancing the overall safety and well-being of the community._
- **Reputation for Excellence**:_Our reputation is built on consistently exceeding performance standards. Joining us means aligning yourself with a company that values excellence in service delivery and upholds the highest standards in the industry. Superior customer service is at the core of our operations, ensuring our clients receive the best possible security solutions._
- **Diverse Range of Clients**:_Work with a variety of clients, from retail stores to high-end establishments, residential buildings, campuses, municip

  • Office Administrator/receptionist

    2 weeks ago

    Vancouver, Canada REMAX Crest Realty Full time

    **RE/MAX Crest | Masters Realty** is a group of 6 RE/MAX offices serving professional real estate services in the Greater Vancouver. We honour our proud history, pioneering vision and innovative thinking as we embrace a strong future as the recognized leader in our industry. We have 600+ world-leading realtors across our group. Join our dynamic team as...

  • Office Administrator/receptionist

    3 weeks ago

    Vancouver, Canada REMAX Crest Realty Full time

    **RE/MAX Crest | Masters Realty** is a group of 6 RE/MAX offices serving professional real estate services in the Greater Vancouver. We honour our proud history, pioneering vision and innovative thinking as we embrace a strong future as the recognized leader in our industry. Join our dynamic team as Front Desk Office Administrator. This position provides...

  • Office Administrator/receptionist

    2 weeks ago

    Vancouver, Canada REMAX Crest | Masters Realty Full time

    **RE/MAX Crest | Masters Realty** is a group of 6 RE/MAX offices serving 600+ professional real estate services in the Greater Vancouver. We honour our proud history, pioneering vision and innovative thinking as we embrace a strong future as the recognized leader in our industry. Join our dynamic team as Front Desk Office Administrator. This position...

  • Office Administrator/receptionist

    2 weeks ago

    North Vancouver, Canada REMAX Crest | Masters Realty Full time

    **RE/MAX Crest | Masters Realty** is a group of 6 RE/MAX offices serving professional real estate services in the Greater Vancouver. We honour our proud history, pioneering vision and innovative thinking as we embrace a strong future as the recognized leader in our industry. We have 600+ world-leading realtors across our group. Join our dynamic team as...

  • Medical Receptionist/office Administrator

    3 weeks ago

    Vancouver, Canada Turning Point Bodymind Wellness Inc. Full time

    **Company description** Turning Point Bodymind Wellness is a multidisciplinary health clinic that provides holistic treatment for improving people’s physical and mental health. **Job description** **Duties and Responsibilities**: - Screens clients before appointments, maintains cleanliness of the clinic, cleans and disinfects treatment rooms and common...

  • Medical Office Receptionist

    1 week ago

    Vancouver, Canada PREHAB Physio and Performance Full time

    Part-time Medical Office Receptionist required for a multidisciplinary healthcare clinic. This position is for **minimum 2 shifts** per week, with options for additional shifts and hours. Success in this position can lead to full-time availability if desired. **REQUIREMENTS** - Mature and established individual, looking for long-term, reliable employment -...

  • Office Administrator and Receptionist

    4 weeks ago

    Vancouver, Canada Article Full time

    **Description**: Hi there, we’re Article. Since 2013, we have been reinventing the furniture industry one sofa at a time, it’s not easy — it requires solving challenging, meaningful problems. This is where you come in, as an **Office Administrator and Receptionist**, in tandem with our other Office Administrator, you’ll make the office space run...

  • Receptionist/administration

    2 weeks ago

    Vancouver, Canada Domus Legis Holdings Ltd. Full time

    Domus Legis Holdings is looking to hire a full-time receptionist/ administrative assistant to start as soon as possible. We are a shared floor space located conveniently downtown with easy access to transit; we house multiple law firms specializing in varying fields of law. You will be receptionist for the floor, while also working for Mr. LeBlanc’s...

  • Receptionist/administrative Assistant

    2 weeks ago

    Vancouver, Canada Vancouver Career College Full time

    **Reporting to**:Campus Director **Hours**:40 hours a week between 8 am to 4:30 pm **Software Knowledge**:Microsoft Suite **Address**:549 Howe St 5th Floor, Vancouver, BC v6c 2c2 **Pay**:40K annually At Vancouver Career College, we offer quality education to those wishing to pursue a career in healthcare, business, trades, education, art and design, and...

  • Receptionist/administrative Assistant

    3 weeks ago

    Vancouver, Canada Metro Vancouver Aboriginal Executive Council Full time

    **RECEPTIONIST / ADMINISTRATIVE ASSISTANT** One (1) Full-time position The Metro Vancouver Aboriginal Executive Council (MVAEC) is a vibrant organization with twenty-two (22) urban indigenous member organizational. MVAEC has a subsidiary called the Metro Vancouver Indigenous Services Society (MVISS) as a result, team work and leadership is imperative, and...

  • Real Estate Receptionist/office Administrator

    1 week ago

    Vancouver, Canada Oakwyn Realty Full time

    **SEEKING**: A T2000 Office Terminator/Administrator for our Hip, Trendy & Growing Real Estate Firm/Pirate Ship! **YOU ARE**: - Lisa Simpson - A little introverted but like to be around extroverts - Cool as a cucumber when it's about to go down - You may have reception/administrative experience otherwise we'll train you to be a Jedi This position is for...

  • Office Administrator/receptionist

    2 weeks ago

    North Vancouver, Canada 88West Realty Full time

    88West Realty is looking for a motivated and detail-oriented office administrator to join our expanding team! We have been providing real estate and property management services to Vancouver since 2015, and are looking for someone to grow with us. This is a full-time position (9-5, Monday to Friday) and you must live on or be able to commute to the North...

  • Receptionist/administrator

    1 week ago

    North Vancouver, Canada DLC Mortgage Evolution Full time

    FULL-TIME RECEPTIONIST/ADMINISTRATIVE ASSISTANT Monday-Friday (in office) Busy mortgage brokerage is seeking a dynamic, motivated, full-time receptionist/administrative assistant to work out of our North Vancouver office. KEY RESPONSIBILITIES: - Answering phones and handling efficient client communication - Maintaining the daily cleanliness and office...

  • Receptionist/junior Office Administrator

    2 weeks ago

    Vancouver, Canada Nemetz (SA) & Associates Ltd. Full time

    Seeking a Receptionist/Junior Office Administrator to join our Vancouver Office. Your primary responsibility will be to provide Reception duties and Office Support. As this is an entry level position, you will have the opportunity to further develop your office skills in a friendly and supportive environment and to learn about our Engineering firm, Nemetz...

  • Dental Receptionist

    2 weeks ago

    North Vancouver, Canada Theory and Essence Full time

    THEORY+ESSENCE Dental/Medispa in North Vancouver is looking for a full-time Experience Dental Receptionist with strong work ethics and excellent communication skills to join our growing office. We are looking for individuals who have at least 5 years experience in dental administration, familiar with cleardent software, and knowledgeable in different dental...

  • Dental Receptionist

    1 week ago

    North Vancouver, Canada Theory and Essence Full time

    THEORY+ESSENCE Dental/Medispa in North Vancouver is looking for an Experience Dental Receptionist 4 x a week with strong work ethics and excellent communication skills to join our growing office. We are looking for individuals who have at least 5 years experience in dental administration, familiar with cleardent software, and knowledgeable in different...

  • Dental Receptionist

    2 weeks ago

    North Vancouver, Canada Theory and Essence Full time

    THEORY+ESSENCE Dental/Medispa in North Vancouver is looking for a full-time Experience Dental Receptionist with strong work ethics and excellent communication skills to join our growing office. We are looking for individuals who have at least 5 years experience in dental administration, familiar with cleardent software, and knowledgeable in different dental...

  • Administrative and Receptionist

    3 weeks ago

    North Vancouver, Canada Cypress Railings and Gates Full time

    **Job Summary** **GENERAL ACTIVITIES**: Courteously answering phone lines and welcoming guests and visitors. Managing of incoming/outgoing mail and couriers. Ensure orderly and secure reception. First point of client contact on both phone and in person - greetings, set up, making coffee, cappuccino, sanitizing, etc. Administering and maintenance of...

  • Receptionist/office Administrator

    3 weeks ago

    Vancouver, Canada No.1 Collision Group Full time

    No.1 Collision Group and Mercedes-Benz Collision Richmond will always provide the best for our people as we value them and recognize them as more than just a number. To demonstrate our commitment towards our people, we provide an unsurpassed lavish working environment, filled with amenities, and unrivaled benefits to care for our people and their...

  • Receptionist & Administrative Assistant

    1 week ago

    Vancouver, Canada Villa Cathay Care Home Full time

    **Receptionist & Administrative Assistant (Part-Time)** The Villa Cathay Care Home Society is incorporated as a non-profit organization under the BC Society Act and a Canadian Registered Charitable Organization. Since 1978, we have provided culturally focused care to Chinese seniors in the Strathcona Chinatown neighborhood in Vancouver. We are recruiting...