Project Control Officer

5 months ago

Toronto, Canada University Pension Plan Full time

ABOUT UPP

UPP is the first pension plan of its kind in Ontario’s university sector, proudly serving over 39,000 members across four universities and 12 affiliate organizations. Our purpose is to bring greater retirement peace of mind to the university sector by investing with integrity and serving members with care. As a sector-wide plan designed for growth, our doors are open to all Ontario universities.

Together, we’re a team of progressive thinkers and agile doers operating within a fast-paced culture of collaboration and respect. We believe in bringing smart and capable people together to create, solve and grow with a clear shared vision and values of integrity, inclusivity, ingenuity, and impact.

Our culture is intentionally welcoming and purposefully rooted in equity, diversity, inclusion, and reconciliation (EDIR). We believe diverse teams, perspectives, and lived experiences contribute to better decisions and a better workplace.

As a long-term investor, we recognize that environmental, social and governance (“ESG”) factors support risk management and value creation. As stated in our Responsible Investing Policy, we are committed to incorporating ESG considerations into our investment management activities and we collaborate with other industry participants in the promotion of a sustainable economy and society.

Join us in building a bright future for our members, our organization, and each other.

THE ROLE
Reporting to leadership of the Strategic Initiatives Delivery team, the Project Control Officer (6-month Contract) will work closely with Project Managers, Portfolio Managers, and Program/Portfolio Directors to plan, execute on, and control each phase of the projects under your portfolio. You will collaborate and build relationships with a wide array of stakeholders from across the organization to ensure the successful delivery of projects.
In this high-exposure contract role, you will continuously learn from the senior leaders you work with and will grow professionally with each project you complete.

This role is based in downtown Toronto under a hybrid work policy, allowing employees the flexibility to work remotely and in-office (approximately two days per week in-office).

**KEY ACCOUNTABILITIES**:
In partnership with PMs and UPP leaders, the PCO will work closely with a diverse group of stakeholders to create and execute on project plans that meet departmental needs and achieve business goals. They will be challenged to think critically about how we approach project management and will be encouraged to drive continuous process improvement. In this capacity, they will:

- Deliver status reports, data-driven insights, meeting materials, and action items to teams across
- Build and nurture relationships with internal team members
- Analyze project trends, identifying and acting on areas for improvement
- Champion and execute project management best practices
- Reflect upon the closing process, ensuring artifacts are made available for lessons learned and future templates
- Generate, update, and analyze financial plans including monthly rolling forecasts, latest estimates, baselines, and working versions
- Keep an up-to-date record of key project artifacts like opportunity evaluations, business cases, project charters, baseline plans, and change requests
- Capture and summarize project data to create portfolio level reports
- Collaborate with Senior Project Managers to address risks and establish processes to mitigate the
- Generate, update, and analyze financial plans including monthly rolling forecasts, latest estimates, baselines, and working versions
- Support the development of project proposal, charters, plans, schedules, resource plans, business plans, and performance metrics
- Accommodate the needs of clients and stakeholders appropriately and efficiently
- Collaborate with Senior Project Managers to address risks and establish processes to mitigate them
- Clearly and promptly communicate project details and updates to the appropriate teams, stakeholders, and oversight bodies;
- Support regular reporting to UPP’s Strategic Initiative’s Management Committee and other leadership forums as required.

**QUALIFICATIONS & EXPERIENCE**:

- Undergraduate degree in preferably in business, management, or a related field.
- 3+ years of experience supporting enterprise-level projects across a large portfolio or program.
- Ability to work in a fast-paced, start-up environment and execute while maintaining momentum and fluidity
- Solid understanding of project management best practices, techniques, and tools
- Outcome-focused self-starter willing to do what it takes to achieve business goals and meet client needs.
- Comfortable owning projects across the lifecycle and are excellent at controlling and reporting on multi-faceted initiatives.
- Experience identifying issues and create action plans to mitigate and overcome challenges.
- Experience in preparing Risks, Issues and Financial r

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