Executive Assistant and Office Manager

2 weeks ago

Québec, Canada Rizing Full time

**Description**:
Responsible for providing ongoing administrative support to senior leadership team. The first point of contact for the company leadership and provides exceptional customer service with a high level of professionalism and confidentiality. #LI-GB1

**Essential Functions**:

- Provides overall administrative support to leadership team.
- Collaborate with IT, HR, and administration departments to efficiently manage any office facility needs.
- Manages Leadership calendar, answers phone and provides assistance with questions as needed, opens and distributes mail, and maintains and orders office supplies.
- Organize and lead company’s social activities
- Manages travel requirements to domestic and/or international locations.
- Take minutes during meetings
- Assists with meeting arrangements for team meetings and events.
- Provides communication to Rizing HCM team on a regular basis.
- Oversee stock and ordering of office supplies, coffee, lunches, barrel water, etc.
- Performs other duties as assigned.

**Essential Functions (Continued)**:
**Required Qualifications**:

- Professional demeanor with strong organizational and planning skills
- Bachelor’s Degree or Business Administration Diploma preferred
- Discretion and confidentiality
- Five years’ experience as a Executive Assistant and Office Manager
- Excellent communication skills - Bilingual (English and French)
- Hybrid role: must be present at our Offices in Old Montreal, 3 days per work week

**Desired Qualifications**:
**Knowledge, Skills, and Abilities (KSAs)**:

- Advanced proficiency in Microsoft Office Product Suite.
- Ability to manage time within limits of budget and provide real-time feedback.
- Ability to develop sound work relationships with peers and supervisors to foster team work.
- Strong organizational, planning and management skills.
- Demonstrate a high level of confidentiality.
- Ability to fluidly adapt to changes within the business.
- Excellent listening, written and oral communication.
- Ability to self-motivate to work individually on tasks.
- Assist supervisors and managers with special projects when needed.

**Knowledge, Skills, and Abilities (Continued)**:
**Work Environment and Special Consideration**:

- Works in a professional and/or remote office environment.
- Will be required to travel to client locations.
- Routinely uses standard office equipment such as computers, phones and copiers.

**Competencies**:

- Excellence- Respect- Collaboration- Integrity- Courage

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