Administrative Assistant

6 months ago


Toronto, Canada The CReATe Fertility Centre Full time

**Administrative Assistant - Ovum Donation and Surrogacy Program**

**CReATe Fertility Centre** stands for **Canadian Reproductive Assisted Technology**. Proudly headquartered on Bay Street in downtown Toronto, Ontario, we are internationally renowned for our specialized fertility services and ground-breaking research. Committed to providing personalized, comprehensive, cutting-edge care—we provide state-of-the-art laboratory facilities, and pioneering research scientists who are dedicated to giving you the very best options for creating your family.

**What We Have to Offer**:

- Competitive pay
- Extended health care
- Vision and dental care
- Pension plan
- Life insurance
- Disability insurance

We are looking to hire an organized and compassionate, permanent part-time (20 hours/week) **Administrative Assistant** for our **Ovum Donation and Surrogacy Program (ODSP)**—to support the program’s initiatives, departmental goals and objectives, and daily operations of this specialized program. Reporting to the Senior Financial Coordinator, the Admin Assistant will provide administrative, clerical, and logístical support to ensure the smooth functioning of the ODSP.

**Duties & Responsibilities**:

- Assisting the Third-party Finance Team in administrative tasks, such as pulling and filing medical files for reviews and audits
- Billing patients for CReATe’s services, including procedures and medications, in an accurate and timely manner
- Issuing receipts and insurance letters at patients’ requests
- Using EMR systems (eIVF), Salesforce, and Smartsheet to document clinical and billing activities
- Collaborating with other administrative staff and departments within the CReATe Fertility Centre, to ensure efficient cross-functional support for program initiatives
- Remaining up-to-date with relevant laws and regulations related to ovum donation and surrogacy
- Updating and managing databases with relevant information, ensuring compliance with privacy regulations

**Education, Experience & Skills**:

- Two-to-four years’ experience in a medical office or clinic, preferably in an administrative position (mandatory)
- Basic understanding of medical office billing and OHIP billing, _preferred_
- Graduate of a Medical Office Administration program, or similar qualification is considered an asset (Diploma or Degree in a related field is an additional plus)
- Exceptional interpersonal communication skills; strong organizational, problem solving, and time management expertise
- Proven ability to work both independently and as part of a cross functional team, and for maintaining strong working relationships with co-workers and patients
- Astute sense of urgency—prioritizing workload assignments and remaining calm and collected under pressure
- Ability to assess situations to determine their importance and make clear, timely decisions
- Exercising good judgment and discretion when dealing with confidential and sensitive information
- Proficiency in MS Office Suite (Word, Excel, and Outlook)

**Job Types**: Part-time, Permanent

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Toronto, ON M5G 1N8: reliably commute or plan to relocate before starting work (required)

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

**Experience**:

- Medical office: 2 years (required)

Work Location: In person



  • Toronto, Canada 247 Labs Inc Full time

    **Introduction**: We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. **Responsibilities**: - Administrative Support: - Assist in the preparation of regularly scheduled reports. - Assisting in setup the employee tools. - Other administrative support as requested by the managers -...


  • Toronto, Canada Young Family and Cosmetic Dentistry Full time

    Administrative Assistant Successful, Established Company! Competitive Pay + Incentives! Fun Environment! Many Advancement Opportunities! We have an exciting opportunity for a talented Administrative Assistant! We currently have a highly trained dental team and are looking for the next great Administrative Assistant to join our team! We are only looking...


  • Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...


  • Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...


  • Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - Assisting in daily office duties, and managing our organization’s general administrative activities. - Coordinate Summer Camps and other events - Attending to daily task's QUALIFICATIONS AND...


  • Toronto, Canada Street Haven at the Crossroads Full time

    **Administrative Assistant - Full Time (1 Year Contract)** **Company Overview**: **Position Overview**: The Administrative Assistant will report to and provide comprehensive administrative support to both the Director of Housing and Shelter Services and the Director of Mental Health and Addiction Services. This role involves managing daily clerical tasks,...


  • Toronto, Canada Richter LLP Full time

    **Richter Office Toronto** **Day in the life as an Administrative Assistant at Richter** As an Administrative Assistant, you will also be responsible for certain assigned administrative and operational tasks that require your high attention to detail and organizational skills. In addition, you will be the first point of contact for the firm, responsible...


  • Toronto, Canada Canada Lands Company Full time

    **Company**: Canada Lands **Location**: 70 Canuck Ave, Toronto, ON **Employment Status**: Employee (Full-Time) **Short Summary**: The Administrative Assistant provides administrative support to the Attractions and Real Estate teams and acts as receptionist and office services coordinator for the Downsview Park office. The Administrative Assistant maintains...


  • Toronto, Canada Gadge USA Full time

    Gadge CANADA is a leading national packaging supply and supply-chain solutions company. We have been in business since 1993 and have built a strong reputation for delivering high-quality packaging solutions to our customers. Our company has a wide distribution network and offers scalable service models to meet the unique needs of our clients. We are...


  • Toronto, Canada Baycrest Full time

    Administrative Assistant Tracking Code Job Description FUTURE OPPORTUNITY with the Ontario Centres for Learning, Research & Innovation in Long-Term Care at Baycrest ADMINISTRATIVE ASSISTANTS NEEDED Temporary 6-month contact Job Summary The administrative assistant performs administrative functions that support the effective and efficient...


  • Toronto, Canada Voxig Full time

    The Administrative Assistant will provide support for various administrative tasks, including managing schedules, organizing documents, and coordinating meetings. You will be responsible for ensuring smooth office operations and providing support to different departments as needed. **Key Responsibilities**: - Manage calendars and schedules for team...


  • Toronto, Canada Jet-Mate Canada Inc. Full time

    **Job Overview**: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role combines standard administrative duties with a focus on researching customer experiences, making it an ideal opportunity for someone who excels at supporting operational tasks while also offering valuable insights into our customers'...


  • Toronto, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Toronto, Canada Lifemark Health Group Full time

    Senior Administrative Assistant: Permanent Full Time Location: Remote The Senior Administrative Assistant is a dynamic and engaging individual who thrives in a fast-paced, people-focused environment. To be successful in this position, you will need to be an excellent communicator who gets energy from engaging with people and achieving results. You will...


  • Toronto, Canada TD Bank Full time

    **Work Location**: Toronto, Ontario, Canada **Hours**: 37.5 **Line of Business**: Administration **Pay Details**: $55,000 - $75,000 CAD The pay details posted reflect a temporary market premium specific to this role that is reassessed annually. **Department Overview**: The legendary customer experience is paramount to everything we do at TD and to...


  • Toronto, Canada Selrhub It Solutions Full time

    **Responsibilities**: - Provide administrative support to ensure efficient operation of the office. - Manage calendars, schedule appointments, and coordinate meetings and conferences. - Prepare and distribute correspondence, memos, and reports. - Maintain electronic and paper filing systems, ensuring proper organization and accessibility of documents. -...


  • Toronto, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Toronto, Canada Lifemark Health Group Full time

    **Administrative Assistant** **Status**:Permanent Part Time **Location**: Remote The** Administrative Assistant** is a dynamic and engaging individual who thrives in a fast-paced, people-focused environment. To be successful in this position, you will need to be an excellent communicator who gets energy from engaging with people and achieving results. You...


  • Toronto, Canada Pier 4 Ltd Full time

    **Administrative Assistant** **Opportunity** We offer a total compensation and benefits package to help with your needs today and build for your future tomorrow. Pier 4 values diversity and is committed to equal opportunity. At Pier 4, success is about more than having a healthy bottom line and we are committed to making Pier 4 an amazing and unique place...


  • Toronto, Canada Quantum Management Services Ltd. Full time

    Position: Administrative Assistant Location: Downtown Toronto (hybrid 2 days per week on-site)Salary: $23 to $25 per hour Job Type: Contract (4-6 months to start) extension and/or possible temp-hire Our client, a regulatory body, is currently in search of an Administrative Assistant to join their team on a temporary basis. As an Administrative Assistant,...