Executive Assistant to The Vice President, Finance

5 months ago

Peterborough, Canada Trent University Full time

**Job Purpose**:
Reporting to the Vice President, Finance and Administration, works closely with Associate Vice Presidents and Directors in the Finance and Administration portfolio, as well as the reporting staff in the PVP offices and the Secretariat. Provides complex administrative support to the Vice President, Finance and Administration in a broad range of corporate activities including managing the VP office and communication, planning and monitoring project plans and timelines, financial monitoring of VP Finance and Administration budgets, and special projects in order to make the most efficient use of the VP’s time. Coordinates and supports several Administrative Advisory Committees, Management Committees and Project Steering Committees. Acts as liaison between the VP’s office and the Secretariat ensuring Board of Governor and its subcommittee reports (Finance & Property, Audit and Investment & Pension) are completed and sent in on time. Coordinates projects/meetings as required e.g. staff budget meetings, committee member elections, special events, building tours, contests, etc.)

**Objectives**:

- Maintain communication with direct reports and the Secretariat office to update VP on status of projects; and to answer inquiries when required
- Develop, implement and maintain project reporting tools and timelines
- Attend internal/external meetings, as required, by the VP, to both document, follow up and action items.
- Brief the VP on urgent and confidential items, issues that arise at committees, concerns from reports and situations that may arise within the University
- Supporting the VP in daily University operations and situations that are frequently confidential, conflicting and/or sensitive in nature
- Oversee operational accounts for the VP Office, the Endowment Lands accounts, as well as general University expenditures
- Coordination of Riverside Hallway communications; meeting space; facility needs;
- Support the needs of the other VP(s) whenever there are multiple portfolios engaged.

**Key Activities**:
**Scheduling and Meeting Management**
- Organize and manage the day-to-day activities of the VP to ensure efficient and effective office operations. Coordinates and schedules all of the VP’s meetings. Coordinates with the PVP offices, the Secretariat and other departments regarding the organizing and running of meetings, organizes travel arrangements, maintains filing systems, tracks time-sensitive documents and performs complex duties to assist the VP as required.
- Monitors follow-up with all distributions that require answers, responses and written replies, and ensures the VP has complete information upon which to base decisions.
- Provides information, advice and analysis regarding correspondence, special events, daily schedules and university communications.
- Works closely with VP direct reports and the VP ER&A to write, edit and complete reports as required by the Board or its Committees (Finance & Property, Aduit & Investment, Trent Lands
- Coordinates and provides administrative support, including creating agendas, background materials for meetings and taking meeting minutes for several VP Management, Advisory and Project Steering Committees.
- Tracks and sends out reminders of action items required to be completed by committee members and the VP.
- Conducts research, develops forms, writes memos and drafts reports and communiqués as required for the VP Committees.
- Represents the VP in Committee meetings as required.
- Acts as Secretary to several Committees including Extended Management Committee, Space & Construction Management Committee, Finance and Administration Department Heads Group, Facilities and Grounds Advisory Committee, Nature Areas Stewardship Advisory Committee, Operations Management Committee, and other Construction and Project Committees as required.
- Liaises with external identities such as the MTCU, COU/CSAO, CURIE, CAUBO, City of Peterborough, City of Oshawa, other post-secondary institutions, contractors, consultants, lawyers, tenants, bank and investment companies, etc. regarding coordination of meetings, reporting requirements and requests.
- Oversee the scheduling and activities of the Riverside Student Receptionist(s)
- Handles general enquiries and complaints, including referral to the appropriate portfolio for action and follow up.

**Financial Oversight**
- Working knowledge and understanding of Endowment Funds, ancillary budgets and operating budgets.
- Fiscal management and budget management within the VP’s portfolio
- Responsible for compilation and presentation to VP of portfolio-wide quarterly roll-ups
- Create succinct roll-up of operational budget variations by AVP/Department, including variant analysis as received from AVP/Directors
- Responsible for the management of the VP budgets and tracking expenditures of several financial accounts including University General ($1.6mil budget), VP Admin office ($20k non-staff expenses), VP Conti

  • Executive Assistant to The Vice President

    2 months ago

    Peterborough, Canada Campbellford Multi-Care Lodge Full time

    **Executive Assistant** **Vice President - Patient Care and Chief Nursing Executive.** **Full time** **Primary Duties** - Effectively organizes, prioritizes and co-ordinates workflow of all departments within the portfolio of the Vice President - Patient Care and Chief Nursing Executive. - Administrative support for the Chief of Staff - Organizes,...

  • Operations Vice President

    2 months ago

    Peterborough, Ontario, Canada 10688436 Canada Inc. Full time

    Job Title: Operations Vice PresidentWe are seeking an experienced Operations Vice President to join our team at A ONE TRUCK & TRAILER REPAIR. The successful candidate will be responsible for leading our operations team and implementing organizational policies and programs.Key Responsibilities:Allocate resources to implement organizational policies and...

  • Operations Vice President

    2 months ago

    Peterborough, Ontario, Canada 10688436 Canada Inc. Full time

    Job Title: Operations Vice PresidentWe are seeking an experienced Operations Vice President to join our team at A ONE TRUCK & TRAILER REPAIR. The successful candidate will be responsible for leading our operations team and implementing organizational policies and programs.Key Responsibilities:Allocate resources to implement organizational policies and...

  • Accounting Manager

    1 week ago

    Peterborough, Canada Loomex Group Full time

    **Become Our Accounting Manager** **Who we are** The Loomex Group is a North American group of companies that provides strategic, operational, and tactical services for clients across Canada and the United States. Our clients include airports and aerospace industries, emergency services providers, private corporations, institutions, communities, and all...

  • Fundraising Assistant

    4 months ago

    Peterborough, Canada YMCA of Central East Ontario Full time

    The YMCA of Central East Ontario is a charity dedicated to strengthening the foundations of community by being a recognized leader and valued partner in the development of healthy communities. This position requires a commitment to the Y mission and core values of caring, honesty, inclusiveness, respect, responsibility, which form the foundations of all Y...

  • Finance Assistant

    1 month ago

    Peterborough, Canada AVIT Manufacturing Full time

    **About Us** Founded in 2002, AVIT Manufacturing is a design-build custom machinery company that focuses on provide highly engineered products for manufacturers across all industries. AVIT is an acronym for what we stand for: Approachable, Visionary, Integrated Technology. At AVIT, our employees are at the forefront of everything we do. We focus on teamwork...

  • Trustee/Non-Executive Director

    1 month ago

    Peterborough, Ontario, Canada The Children's Services Full time

    Make a Difference with Children's Links GroupWe are seeking experienced professionals to join our Board of Trustees/Non-Executive Directors. As a key member of our team, you will play a vital role in shaping the future of Children's Links Group, a progressive and innovative charity that improves the lives of children, young people, and families.About the...

  • Trustee/Non-Executive Director

    1 month ago

    Peterborough, Ontario, Canada The Children's Services Full time

    Make a Difference with Children's Links GroupWe are seeking experienced professionals to join our Board of Trustees/Non-Executive Directors. As a key member of our team, you will play a vital role in shaping the future of Children's Links Group, a progressive and innovative charity that improves the lives of children, young people, and families.About the...

  • Director, Communications

    5 months ago

    Peterborough, Canada Fleming College Full time

    Fleming is located in the heart of the Kawartha Lakes Region in Central Ontario, Traditional Mississauga Anishinaabe Territory and covered by the Williams Treaties,1923... a beautiful place to live and work, surrounded by natural beauty and a mere 90 minutes north-east of Toronto. The College’s 6,800 full-time and 10,000 part-time students, including...

  • Manager, Credit Funding

    5 months ago

    Peterborough, Canada Kawartha Credit Union Full time

    **Manager, Credit Funding (Permanent, Full-time)** **Location**:Peterborough, ON **Work Arrangement**: Hybrid; Combination on-site & remote **Hours**:40 hours per week; Monday to Friday **Rate of Pay**:Dependent on experience **As the Manager, Credit Funding you will**: - Implement and maintain internal controls and standards to minimize risk in the...

  • Operations Officer, Organizational Effectiveness

    5 months ago

    Peterborough, Canada Fleming College Full time

    Fleming is located in the heart of the Kawartha Lakes Region in Central Ontario, Traditional Mississauga Anishinaabe Territory and covered by the Williams Treaties,1923... a beautiful place to live and work, surrounded by natural beauty and a mere 90 minutes north-east of Toronto. The College’s 6,800 full-time and 10,000 part-time students, including...

  • Chief Executive Officer

    5 months ago

    Peterborough, Canada The Federation of Ontario Cottagers' Associations Incorporated Full time

    The Chief Executive Officer (CEO)reports to and works in close partnership with the Board of Directors to establish and clarify vision, mission, organizational goals, policies, and strategic directions to grow a prosperous, professional and ethical organization that is respected and recognized by all stakeholders for the contribution that FOCA makes in...

  • Board Member

    2 months ago

    Peterborough, Ontario, Canada The Children's Services Full time

    About the RoleWe are seeking highly skilled and experienced individuals to join our Board of Trustees/Non-Executive Directors. As a key member of our governance team, you will play a vital role in shaping the future of The Children's Services.Key ResponsibilitiesProvide strategic guidance and oversight to our leadership teamContribute to the development and...

  • Board Member

    2 months ago

    Peterborough, Ontario, Canada The Children's Services Full time

    About the RoleWe are seeking highly skilled and experienced individuals to join our Board of Trustees/Non-Executive Directors. As a key member of our governance team, you will play a vital role in shaping the future of The Children's Services.Key ResponsibilitiesProvide strategic guidance and oversight to our leadership teamContribute to the development and...

  • Trustee/ Non Executive Director

    2 months ago

    Peterborough, Canada The Children's Services Full time

    div>Are you passionate about improving children’s lives? strong>Play your part in improving the life quality and experiences of children, young people, families and communities by shaping the future of Children’s Links Group.CLGroup is made up of Children’s Links, the Charity and a social enterprise, Linking Up Ltd. Children’s Links is a progressive...

  • Executive Assistant

    5 months ago

    Peterborough, Canada Sle-co Plastics Full time

    **About us** Sle-co Plastics is a medium business in Peterborough, ON K9J 6X7. We are professional, agile, and innovative. Our work environment includes: - Modern office setting - Growth opportunities - Wellness programs **Responsibilities**: - Manage and coordinate executive calendars, meetings, and travel arrangements. - Provide administrative support...

  • Executive Assistant

    5 months ago

    Peterborough, Canada Peterborough Regional Health Centre Full time

    **Position**:Executive Assistant **Department**:Administration **Position Status**:Full-Time Permanent **Union**:Non-Union **Number of Positions**:1 **HOURS OF WORK**: Hours of work are Monday to Friday daytime hours and extra hours are often required to meet workload demands. Work is performed in an office environment, which can be crowded and noisy...

  • Finance & Administration Coordinator

    5 months ago

    Peterborough, Canada CCRC - Community Counselling & Resource Centre Full time

    Under the direction of the Manager of Finance and Administration, the role of the **Finance and Administration Coordinator **is to maintain complete sets of books, keep records of accounts and verify the procedures used for recording financial transactions, provide support in administrative functions, information technology and reception functions. **MAIN...

  • Commercial Account Manager, Financing

    5 months ago

    Peterborough, Canada Business Development Bank of Canada Full time

    We are banking at another level. Choosing BDC as your employer means working in a healthy, inclusive, and skilled workplace that puts forward the best conditions to bring together unique teams where employees are empowered to act. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to...

  • Restaurant Assistant Manager

    3 weeks ago

    Peterborough, Ontario, Canada The Only Cafe Full time

    Restaurant Assistant Manager Job DescriptionThe Only Cafe is seeking a highly motivated and organized Restaurant Assistant Manager to join our team. As a key member of our restaurant operations team, you will be responsible for supporting the Restaurant Manager in ensuring the smooth day-to-day operation of our restaurant.Key Responsibilities:Assist the...