Executive Assistant

5 months ago

Vaughan, Canada DMC Mining Services Full time

Our core values: Zero Harm, Teamwork, Results Driven, Courage and Accountability.

**Summary**:
DMC is currently looking for an **Executive Assistant** to join our team on a permanent basis, based in **Vaughan, Ontario**. The Executive Assistant will be responsible for providing efficient, professional, and confidential day-to-day administrative support to proactively assist and anticipate the needs of the assigned Executive. The role involves complex calendar management, scheduling/organizing meetings, coordinating travel (domestic and international), vacation scheduling, invoice management, internal/external liaising on behalf of the Executive and handling a variety of projects and tasks while adjusting to meet last minute priorities.

**Responsibilities**:

- Independently manage and coordinate multiple calendars, appointments, etc.; prioritizing requests, troubleshooting conflicts, and making schedule recommendations to ensure smooth day-to-day engagements.
- Act as point of contact for internal and external stakeholders on matters relating to the Executive.
- Coordinate travel arrangements and any necessary changes (domestic and international) for the Executive.
- Assist in preparing documents and presentations which are highly confidential in nature.
- Organize and maintain the Executive’s correspondence and records, following up on pending matters with limited direction.
- Draft correspondence for Executive’s final approval. Communicate directly and on behalf of the Executive on matters as directed.
- Prepare reports, and assist with gathering, summarizing, and analyzing data.
- Prepare and reconcile expense reports, credit card statements, and reimbursements.
- Participate and/or lead various projects including continuous improvement of processes and systems.
- Other related duties as may be required.

**Qualifications**:

- 5+ years of administrative experience, with experience supporting Executive(s).
- Post-secondary diploma or degree in administration, business studies, or related field.
- Self-starter, with a high level of attention to detail, excellent problem solving and follow-up skills.
- Clear and concise oral and written communications skills with the ability to communicate easily and persuasively with all levels of the organization as well as external contacts.
- Outstanding customer service skills, with a strong desire to assist others, and the ability to establish rapport and foster a team-based environment.
- Excellent time management and organizational skills with the ability to prioritize, multi-task and adhere to deadlines in a fast paced and constantly changing environment.
- Ability to work independently with limited supervision and guidance.
- Exceptional ability to handle extremely sensitive and confidential matters with a high level of professionalism, flexibility, discretion, judgement, diplomacy, tact coupled with a high degree of political acuity.
- High proficiency with Microsoft Office, Outlook, Teams, etc.; experience with D365 (ERP system) is an asset.
- _No external recruiters please._
- _
- _
- As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, please note that accommodations are available, upon request, throughout the recruitment and assessment process for any applicants with disabilities._

  • Executive Assistant

    5 months ago

    Vaughan, Canada DM Lyons Consulting Full time

    **_Salary $70-85K/year_** Our client in Woodbridge is looking for a full-time, organized, and self-motivated individual to provide support to their CEO and, on occasion, 2 of the partners. This position will include a wide variety of duties with a high level of confidentiality and a comprehensive knowledge and understanding of the company’s structure and...

  • Executive Assistant

    5 months ago

    Vaughan, Canada LeMaitre Full time

    Overview: This position supports the VP, Sales and Marketing Americas in all department related activities **Responsibilities**: - Representing on behalf of and providing administrative support to a senior level executive. - Calendar management and coordinating internal and external conferences event planning, coordinating travel arrangements &...

  • Executive Chef Assistant

    3 weeks ago

    Vaughan, Ontario, Canada Osteria Berto Full time

    Job Title: Executive Chef AssistantJob Summary: We are seeking a highly skilled and experienced Executive Chef Assistant to join our team at Osteria Berto. As an Executive Chef Assistant, you will be responsible for assisting the Executive Chef in the preparation and presentation of our menu items.Responsibilities:Assist the Executive Chef in menu planning...

  • Executive Chef Assistant

    1 day ago

    Vaughan, Ontario, Canada Bellvue Manor Full time

    Job Title: Executive Chef AssistantWe are seeking an experienced and skilled Executive Chef Assistant to join our team at Bellvue Manor.Job Description:The ideal candidate will have a strong background in culinary arts, excellent leadership skills, and the ability to work effectively in a fast-paced environment. The Executive Chef Assistant will be...

  • Executive Administrative Assistant

    5 months ago

    Vaughan, Canada Nu Build Contracting Inc. Full time

    This is a full-time position with benefits. - Work Hours: 8:00 AM - 4:00 PM **Responsibilities**: - Act as the point of contact between the executives and internal/external clients - Manage executive calendars, including scheduling meetings and appointments - Assist with the preparation of meetings, including agendas, materials, and minutes - Monitor...

  • Executive Assistant

    2 months ago

    Vaughan, Canada Grafton Apparel (Tip Top, George Richards & Mr. Big and Tall) Full time

    _**Grafton Apparel believes everyone deserves to look great! We fit your body, your budget, your style and with the confidence you get when you look and feel great!**_ Grafton Apparel Ltd., owner and operator of Tip Top, George Richards & Mr. Big & Tall Menswear is a Canadian company that has been in business for over 100 years. Taking its strength from over...

  • Executive Chef Assistant

    23 hours ago

    Vaughan, Ontario, Canada Sunset Grill Full time

    Job Title: Executive Chef AssistantWe are seeking a skilled and experienced Executive Chef Assistant to join our team at Sunset Grill. As an Executive Chef Assistant, you will be responsible for coordinating special events, planning menus, and requisitioning food and kitchen supplies.About the Role:Coordinate special events, such as weddings and banquets,...

  • Executive Assistant

    4 weeks ago

    Vaughan, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking an Executive Assistant to join our team at beBee Professionals in Vaughan. The successful candidate will be responsible for providing high-level administrative support to our office operations, ensuring smooth day-to-day functions.Key Responsibilities:Manage office correspondence, including emails and phone calls.Schedule meetings and...

  • Executive Chef Assistant

    4 weeks ago

    Vaughan, Ontario, Canada SAN ANTONIO SEAFOOD MARKET LTD. Full time

    Job Title: Executive Chef AssistantJob Summary: We are seeking a highly skilled and experienced Executive Chef Assistant to join our team at SAN ANTONIO SEAFOOD MARKET LTD. The successful candidate will be responsible for assisting the Executive Chef in the preparation and presentation of high-quality dishes, as well as supervising and coordinating the...

  • Executive Assistant

    6 days ago

    Vaughan, Canada Mircom Group of Companies Full time

       Executive AssistantFounded in 1991, the Mircom Group of Companies is North America’s largest independent designer, manufacturer and distributor of intelligent building and life safety solutions. Reaching customers in over 100 countries worldwide, our portfolio includes: fire detection & alarm, communications & security, mass notification, nurse call,...

  • Senior Accountant

    4 weeks ago

    Vaughan, Ontario, Canada Waterford Executive Full time

    Job SummaryWe are seeking a highly skilled Senior Accountant to join our team at Waterford Executive. As an Intermediate/Senior Accountant, you will be responsible for all plant accounting functions, including variance analysis, and will interface daily with Operations Managers and production staff to support continuous improvement and execute business...

  • Executive Chef Assistant

    3 weeks ago

    Vaughan, Ontario, Canada Bellvue Manor Full time

    Bellvue Manor is seeking a highly skilled Sous-chef to join our culinary team. As a key member of our kitchen staff, you will be responsible for assisting the Executive Chef in menu planning, food preparation, and kitchen operations.Key Responsibilities:Assist the Executive Chef in menu planning and food preparationSupervise and train kitchen staff in food...

  • Executive Chef Assistant

    4 weeks ago

    Vaughan, Ontario, Canada Bellvue Manor Full time

    Bellvue Manor is seeking a highly skilled Sous-chef to join our culinary team. As a key member of our kitchen staff, you will be responsible for assisting the Executive Chef in menu planning, food preparation, and kitchen operations.Key Responsibilities:Assist the Executive Chef in menu planning and food preparationSupervise and train kitchen staff to ensure...

  • Executive Chef Assistant

    4 weeks ago

    Vaughan, Ontario, Canada Bellvue Manor Full time

    Job SummaryBellvue Manor is seeking a highly skilled Sous-chef to join our culinary team. As a key member of our kitchen staff, you will be responsible for assisting the Executive Chef in the preparation and cooking of meals for our guests.Key ResponsibilitiesAssist the Executive Chef in menu planning and preparationSupervise and train kitchen staff in food...

  • Executive Chef Assistant

    4 weeks ago

    Vaughan, Ontario, Canada Bellvue Manor Full time

    About the RoleWe are seeking a highly skilled Sous Chef to join our team at Bellvue Manor. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in the preparation and presentation of meals, as well as overseeing the daily operations of the kitchen.Key ResponsibilitiesAssist the Executive Chef in menu planning, food...

  • Executive Assistant

    5 days ago

    Vaughan, Ontario, Canada Econix InfoTech Ltd. Full time

    About Econix InfoTech Ltd.Econix InfoTech Ltd. is a dynamic company seeking an experienced Executive Assistant to join our team in the Information Technology (IT) consulting department. As an Executive Assistant, you will provide high-level administrative support to senior management and play a key role in ensuring the smooth operation of our daily...

  • Executive Chef Assistant

    4 weeks ago

    Vaughan, Ontario, Canada Bellvue Manor Full time

    Job SummaryWe are seeking a highly skilled and experienced Sous Chef to join our team at Bellvue Manor. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in the preparation and presentation of meals, as well as supervising kitchen staff.Key ResponsibilitiesAssist the Executive Chef in menu planning and...

  • Executive Administrative Assistant

    24 hours ago

    Vaughan, Ontario, Canada J & F SEAFOOD CORP. Full time

    About the RoleWe are seeking an experienced Executive Administrative Assistant to join our team at J & F SEAFOOD CORP.As an Executive Administrative Assistant, you will be responsible for providing high-level administrative support to our management team. This includes coordinating travel arrangements, preparing meeting materials, and maintaining...

  • Executive Chef Assistant

    6 days ago

    Vaughan, Ontario, Canada CC Maple Inc. Full time

    Job Title: Executive Chef AssistantAbout Us: At CC Maple Inc., we are committed to providing exceptional dining experiences for our customers. Our team is dedicated to delivering high-quality food and service in a welcoming environment.Salary: We offer a competitive salary of $45,000 - $55,000 per year, depending on experience.Job Description: As an...

  • Executive Assistant

    23 hours ago

    Vaughan, Ontario, Canada J TRUCKLINES INC. Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at J TRUCKLINES INC. As an Executive Assistant, you will be responsible for providing administrative support to our management team, ensuring the smooth operation of our office.