Payroll/benefits Administrator

2 weeks ago

Kitchener, Canada Trinity Village Care Centre Full time

**JOB POSTING**:
**Payroll & Benefits Administrator**

Posted**:Jan. 16, 2023 ** Expires**:Jan. 27, 2023**

Reports To**:HR Manager**

Type**:F/T, Non-Union - 1 Year Fixed Contract**

Hours of Work**:75hrs Bi-Weekly**
-------------------------------------------------
- Trinity Village/LHKW is seeking a Payroll & Benefits Administrator. The person should have the education, experience, passion, and professionalism to work in a fast-paced healthcare environment. Must be a kind, calm, and confident leader in their field who is passionate about providing detailed and timely deliverables. They must ensure exemplary customer service to the employees of Trinity Village. The role requires someone committed to the values of the HR

Department and who desires to provide excellent service and education others in best payroll and benefits practices.

**PURPOSE**:
The Payroll & Benefits Administrator is an integral part of the HR Department and is primarily responsible for the handling of day-to-day aspects of Payroll and Benefits, including, payroll administration, Health and
Wellness benefit administration, WSIB/return to work coordination, LOA tracking, and addressing the information needs of employees and management regarding payroll / benefit policies, procedures and documentation. Integrity and the ability to provide kind and timely excellent customer service to employees is crucial for this role.

**MAIN RESPONSIBILITES**:

- Ensures administration of payroll is processed accurately and in a timely manner on a bi-weekly basis
- Responsible for adhering to applicable Collective Agreements and/or legislative requirements
- Maintain a wide variety of payroll information, files and records, payroll deductions, reporting, etc.
- Must be a team player, committed to working with the HR and Finance team to deliver excellent service
- Adheres to Trinity Village/LHKW's Mission, Vision, and Values, and follow all policies and procedures
- Adheres to the following initiatives for this role: Eden Alternative Philosophy of Care, Green Environmental

Initiatives, CQI, and CARF Accreditation standards
- Choose attitudes and behaviours that are aligned with the Code of Conduct and Ethics, and ensure the health and safety of yourself and others at all times

**DUTIES AND TASKS**:

- Prepares and administrates payroll for all employees, ensuring that accounting procedures are accurate, complete, on time, and meet the requirements of management and external auditors
- Audits payroll processes to ensure accuracy and financial integrity
- Prepare journal entries and forms, such as records of employment, income tax forms, and remittances
- Issues and analyzes payroll reports
- Coordinates and ensures accuracy of payroll interfaces and software
- Responds to employee inquiries in a respectful and timely way
- Assists with developing, communicating, administering and updating payroll / benefits policies
- Ensures payroll and benefit programs are compliant with all relevant regulations/legislation
- Prepare and submit required government report documents
- Coordination, administration and execution of all benefits related activities
- Process employee enrolment, changes and terminations
- Update administration guides with current policies and best practices
- Provide prompt and accurate answers to group benefit questions
- Mediate between insurers, clients and employees to resolve claim and coverage issues
- Work with discretion regarding sensitive and confidential information
- Educate employees on benefits and programs
- Analyze benefit usage, and identify and initiate educational health and wellness program opportunities, and ensure that programs offered meet Trinity Village/LHKW employee needs
- Creates early and safe return to work programs, maintains WSIB files, reports to WSIB in a timely manner
- Administrates and tracks expenses from the Employee Gift Fund in accordance with policy
- Oversees the administration of the Terry Berry Employee Recognition program annually
- Assist the HR Manager in the development and/or administration of special projects in areas such as pay equity, benefit programs, and employee awards
- Actively participate in team meetings, organizational objectives, committees, and special events
- Actively participates in Fundraising Events and Initiatives by engaging network, suppliers, and the community
- Maintain professional standards and certification
- Adhere to the Continuous Quality Improvement (CQI) program

**SKILLS/COMPETENCIES**:

- Strong knowledge of payroll systems, internal controls, and management.
- Knowledge of audits, income tax forms, health benefits programs, sick pay, etc.
- Able to handle confidential information in an ethical and professional manner
- Strong work ethic and positive team attitude
- Effective attention to detail and a high degree of accuracy
- Ability to respond appropriately in pressure situations with a calm and steady demeanour
- Able to effectively communicate both ver

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