Reception & Administrative Assistant

3 months ago

Toronto, Canada Sinai Health System Foundation Full time

Sinai Health Foundation raises and stewards funds to support Sinai Health. Sinai Health is Canada’s leading integrated health system and comprises Circle of Care; Hennick Bridgepoint Hospital; Lunenfeld-Tanenbaum Research Institute; and Mount Sinai Hospital, Joseph & Wolf Lebovic Health Complex. The generous support of our community fuels everything we do from seamless care to scientific discovery.

People are excited to come to work every day at Sinai Health Foundation. As a **world-class institution**, we have a unique and rich personality. We are driven to make a positive impact for patients, their families and society.

We love the clash of ideas that lead to better solutions. **Innovation **is encouraged. **Collaboration** will allow us to push forward.

We recognize that the pace of change continues to accelerate and understand **flexibility** is vital. We take our work seriously and have a lot of fun doing it

We have built a **community **at Sinai Health Foundation. We embrace and celebrate differences, and have great respect for each other and our strengths, perspectives, opinions and lifestyles.

We have high expectations of each other, but even higher expectations of ourselves. We adapt to rules and processes; we hold each other and ourselves **accountable.**

We do all that we can do **and then we find a way to do a little bit more.** We embody creativity, imagination and a fierce determination to make the world a better place.

We are looking for a highly motivated and experienced professional to become part of our team and contribute to the success of our plans. The Foundation is seeking a self-motivated and proactive individual with exceptional interpersonal and communication skills to fill the full-time role of Reception & Administrative Assistant.

Reporting to the Senior Manager, Segment Marketing, the Reception & Administrative Assistant position will be the first point of contact for donors, volunteers, staff and visitors to the Sinai Health Foundation and will be responsible for the main reception duties.

**This role is entirely in-office, with no opportunity for remote work. The hours are 9 a.m. to 5 p.m., Monday through Friday.**

**Responsibilities include but are not limited to**:
***
**Reception duties**:

- Act as the first point of contact for donors, volunteers, staff and visitors
- Capture, record and process donations received by phone or in-person
- Create, update and maintain accurate donor records in Raiser’s Edge database; appeal code verification as required.

**General administrative duties including**:

- Ensure timely distribution of materials and documents both internally and externally, including sorting mail and faxes
- Responsible for inventory management of Integrated Marketing stationery supplies, reordering when required
- Ensure correct coding of campaign donations received by mail, or third-party donor advised (Canada Helps, UJA, Benevity, etc.) including appeal codes, package codes, and Fund ID’s
- Complete Gift Processing and Gift Change forms as required
- Ownership of the Tribute Card process, including executive cards - generating cards, proofreading messages and getting them in the mail promptly
- Manage the tracking and fulfillment process for Labour of Love, Love Locks and for Grateful Hearts donations; identifying donors with compelling stories to share via organic social by passing donor information on to Foundation social media lead
- Calling donors as required, to obtain their updated payment information, to thank them for their support
- Generate and mail pre-formatted donor thank-you and welcome letters, tax receipts and invoicing
- Perform research to ensure accurate information is entered into the database. This may include web searching for obituaries, phone numbers and new addresses as well as communication with donors
- Update donor information in Raiser’s Edge, mailing address, do no contacts, returned/bad mail, verify receipting and respond to donor inquiries
- Ownership of Payday Payout: ensuring all tickets are printed and draws are executed on time, verifying eligibility of all winners, ensuring winners receive their prize money, ensuring revenue is uploaded to Raiser’s Edge, responsible for submission of license materials, ensuring the website is updated as required with licensing and winners’ information
- Other duties as assigned.

**Job requirements**:

- Successful completion of an undergraduate degree or diploma from an accredited educational institution. Proven equivalent and recent related education, training and experience may be considered
- Minimum of one (1) year of related experience preferably within a large dynamic not-for-profit environment (exposure to a fundraising environment an asset)
- Effective verbal and written communication skills and ability to communicate in a tactful and professional manner
- Working knowledge of Raiser’s Edge or similar relational database an asset
- Demonstrated organization

  • Reception/administrative Assistant

    3 months ago

    Toronto, Canada The CReATe Fertility Centre Full time

    **Administrative Assistant** To ensure operating efficiency of the reception area during regular business hours and support the work of management and other staff. To provide good customer service for patients by identifying and exceeding their expectations for quality health care service. **Duties and Responsibilities** - Reception - Answer general phone...

  • Reception/administrative Assistant

    3 months ago

    Toronto, Canada Urbanspace Property Group Full time

    **Receptionist / Administrative Assistant** Urbanspace Property Group is looking for a talented and dedicated individual to take on an onsite full-time Receptionist / Administrative Assistant role in our Property Management Office. Urbanspace Property Group maintains and operates 401 Richmond St. West in Toronto. As a mission-driven developer our...

  • Reception/administrative Assistant

    3 months ago

    Toronto, Canada Royal F.R.A Realty Full time

    **Must Have Real Estate Admin Background **_ Job description - This is a Full-Time Job **Location: 4040 Steeles Ave Woodbridge, ON L4L 4Y5 ( Vaughan Area, Close to Toronto )** Reception: - Handled deposit cheques, offers, listing, presentations, preparing all forms and any needed paperwork, etc. - Drafted, created and viewed offers for listing - Varied...

  • Administration and Reception Summer Student

    4 months ago

    Toronto, Canada Circle of Care, Sinai Health Full time

    **We are looking for**: a full-time, contract Administration and Reception Student **Hours of Work**: 34 hours/week in office. **Reports to**: Office Manager **Responsibilities**: - Assist with PPE inventory including learning the inventory program, ordering PPE and maintaining inventory/office supplies - Reception duties - answering telephone, helping...

  • Reception & Facilities Assistant

    4 months ago

    Toronto, Canada Interval House Full time

    **Career Opportunity**: **RECEPTION & FACILITIES ASSISTANT** **(Permanent Part-Time) Do you want a purpose filled life? Are you looking for work-life balance? Are you looking to grow in your career in the administrative/facility operations profession? Are your results focused with an emphasis on quality and quantity standards with great attention to detail?...

  • Reception/administrative Assistant

    3 months ago

    Toronto, Canada Royal F.R.A Realty Full time

    Job description - This is a Full-Time Job **Location: 4040 Steeles Ave Woodbridge, ON L4L 4Y5 ( Vaughan Area, Close to Toronto )** - Full Training will be provided to Ensure You Excel, support and grow with us. Reception: - Excellent phone manners, confirm appointments, greet clients/walk-ins,customer services skills - Greeting everyone in a positive...

  • Reception and Administrative Support Specialist

    1 week ago

    Toronto, Ontario, Canada Vistek Full time

    Job SummaryWe are seeking a highly skilled and experienced Reception and Administrative Support Specialist to join our team at Vistek. The successful candidate will provide exceptional technical customer service and administrative support to our digital imaging customers, management, and staff.Key ResponsibilitiesProvide technical expertise in video,...

  • Reception and Administrative Support Specialist

    1 week ago

    Toronto, Ontario, Canada Vistek Full time

    Job SummaryWe are seeking a highly skilled and experienced Reception and Administrative Support Specialist to join our team at Vistek. The successful candidate will provide exceptional technical customer service and administrative support to our digital imaging customers, management, and staff.Key ResponsibilitiesProvide technical expertise in video,...

  • Operations Office Administrator and Reception

    4 months ago

    Toronto, Canada Ultimate Security Services Full time

    Ultimate Security Services Inc is currently hiring an Security Operations Office Administrator and Reception. The Security Operations Office Administrator will be the main point of contact for all visitors to Head Office. This position will report directly to the Director of Operations. They will provide Dispatch communication with Security Guards regarding...

  • Reception and Office Support

    3 months ago

    Toronto, Canada York University Full time

    **Purpose**: The purpose of this job is to provide reception services by answering basic questions and forwarding inquires. The role is also responsible for administrative support, including assisting with room bookings, mailings, key control, ordering supplies, and maintaining a listserv. **Education**: High School diploma, plus secretarial/customer...

  • Reception Supervisor

    4 days ago

    Toronto, Ontario, Canada The Clinic at Christie Inc. Full time

    Job Title: Reception SupervisorWe are seeking a highly organized and detail-oriented Reception Supervisor to join our team at The Clinic at Christie Inc.Job Summary:The Reception Supervisor will be responsible for providing exceptional customer service, managing front desk operations, and supervising a team of administrative clerks.Key...

  • Reception Supervisor

    4 days ago

    Toronto, Ontario, Canada The Clinic at Christie Inc. Full time

    Job Title: Reception SupervisorWe are seeking a highly organized and detail-oriented Reception Supervisor to join our team at The Clinic at Christie Inc.Job Summary:The Reception Supervisor will be responsible for providing exceptional customer service, managing front desk operations, and supervising a team of administrative clerks.Key...

  • Reception Supervisor

    6 days ago

    Toronto, Ontario, Canada The Clinic at Christie Inc. Full time

    Job Title: Reception SupervisorWe are seeking a highly organized and detail-oriented Reception Supervisor to join our team at The Clinic at Christie Inc.Job Summary:The Reception Supervisor will be responsible for providing exceptional customer service, managing front desk operations, and supervising a team of administrative clerks.Key...

  • Reception Supervisor

    6 days ago

    Toronto, Ontario, Canada The Clinic at Christie Inc. Full time

    Job Title: Reception SupervisorWe are seeking a highly organized and detail-oriented Reception Supervisor to join our team at The Clinic at Christie Inc.Job Summary:The Reception Supervisor will be responsible for providing exceptional customer service, managing front desk operations, and supervising a team of administrative clerks.Key...

  • Administrative Assistant

    5 months ago

    Toronto, Canada Emerge Law Full time

    Company Description Emerge Law is powered by people, creativity, and innovation with an extremely supportive culture. We are seeking a highly motivated individual to join our team as a law clerk who will assist with real estate and corporate matters. **Job Description**: Emerge Law's team is growing and we are looking for an Administration Assistant to...

  • Reception/administrative Assistant

    4 months ago

    Toronto, Canada Optimum Retailing Full time

    We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant/Office Administrator. In this role, you will provide essential administrative support and contribute to the smooth functioning of our office. Your primary responsibilities will include assisting with billing processes, document management, and...

  • Reception Supervisor

    1 day ago

    Toronto, Ontario, Canada The Clinic at Christie Inc. Full time

    Job Title: Reception SupervisorWe are seeking a highly organized and detail-oriented Reception Supervisor to join our team at The Clinic at Christie Inc. The successful candidate will be responsible for providing exceptional customer service, managing front desk operations, and supervising a team of administrative clerks.Key Responsibilities:Develop and...

  • Reception Supervisor

    22 hours ago

    Toronto, Ontario, Canada The Clinic at Christie Inc. Full time

    Job Title: Reception SupervisorWe are seeking a highly organized and detail-oriented Reception Supervisor to join our team at The Clinic at Christie Inc. The successful candidate will be responsible for providing exceptional customer service, managing front desk operations, and supervising a team of administrative clerks.Key Responsibilities:Develop and...

  • Reception and Office Support Assistant

    3 months ago

    Toronto, Canada York University Full time

    **Purpose**: This on-campus role acts as the main reception support for internal and external contacts at School of Continuing Studies (SCS). **Education**: College Diploma. **Experience**: Minimum of 6 months experience in administration or hospitality role including reception, data entry and general admin support work. Experience working in a high-volume...

  • Reception/administrative Assistant

    3 months ago

    Toronto, Canada Enoch Consulting Group Full time

    Enoch Consulting Group is a company serving thousands of international students and new immigrant families to start their new lives in Canada. Due to the increasing workloads and company development needs, we are hiring General Admin Assistant to join our team. **Position Summary** The general administrative assistant performs tasks as necessary to support...