Administrative & Policy Support

3 months ago

Winnipeg, Canada Southern Chiefs' Organization Full time

**Southern Chiefs’ Organization - Employment Opportunity**

**ADMINISTRATIVE & POLICY SUPPORT**

**BACKGROUND**:
**OVERVIEW**:
Reporting to the Program Manager of Health Transformation, the Administrative & Policy Support role will assist with administrative duties, research, and other policy related tasks. This position requires the incumbent to be proactive and organized, managing a wide variety of responsibilities while efficiently maintaining attention to detail.

**KEY RESPONSIBILITIES**:

- Assists the Program Manager in the development, research, review, and funding opportunities and processes
- Supports the monitoring of media, government announcements, and specific government initiatives and legislation
- Supports the Program Manager and management team with interjurisdictional or intergovernmental working groups, internal SCO working groups, and external community tables and committees as required
- Assists in the preparation of written correspondence (i.e. advocacy letters, briefing notes, research reports) for SCO Health Transformation senior management with a goal of increasing awareness of southern First Nations perspectives, needs, and rights
- Assists with gathering research for program development and funding proposals for the SCO Health Transformation department
- Helps to prepare annual and other program reporting (narrative and financial) for senior leadership and funders
- Assists with the creation and organization of reports, assisting with organizing themes and data
- Ensures SCO Health Transformation documents adhere to SCO communication and language standards and formatting
- Assists with the coordination of special projects as determined by senior leadership
- Provides backup support to the Health Transformation team as needed
- Records, transcribes, and documents meeting minutes in a timely manner
- Assists with identifying priority areas and assignments
- Codes and distributes files (electronically) and to central filing systems
- Manages purchase orders, inventory, and travel arrangements for staff and committees/working groups
- Coordinates relevant department calendars, meetings, agendas, and logístical support
- Organizes meetings and teleconferences and prepares related documentation/reports
- Travel to community and other offices within Winnipeg as required
- Other duties as assigned

**EDUCATION AND QUALIFICATIONS**:

- 1 - 2 year Diploma in Business Administration, or in a related field would be considered an asset.
- Experience providing administrative support in a busy, fast paced environment.
- Experience setting up and maintaining files, filing system and document tracking systems.
- Strong written communication skills to draft, review, and edit correspondence, letters, memos and reports.
- Strong verbal communication skills to communicate clearly and professionally with internal and external stakeholders and clients.
- Attention to detail with a high degree of accuracy.
- Strong interpersonal skills with the ability to work effectively with staff, and build and maintain relationships with internal and external stakeholders
- Ability to prioritize workload and work under pressure to meet strict deadlines.
- Ability to work independently with mínimal Supervision
- Experience conducting research and analysis for policy, and implementation
- Excellent analytical, problem solving and decision making skills

**OTHER REQUIREMENTS**:

- Must provide a current and satisfactory Criminal Record Check with Vulnerable Sector Search
- A valid class 5 MB driver’s license with access to a reliable vehicle for business travel

**CLOSING DATE FOR APPLICATIONS: Monday, October 21st, 2024, at 4:00 PM CST**

Please submit a cover letter and resume to:
Human Resources

Southern Chiefs’ Organization

202-600 Empress Street

Winnipeg, MB R3G 0L5

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- AEC / DEP or Skilled Trade Certificate (preferred)

Licence/Certification:

- MB class 5 driver's license (required)

Work Location: In person

Application deadline: 2024-10-21

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