Document Control Clerk

2 weeks ago

Metro Vancouver Regional District, Canada TransLink Full time

**Marketing Statement**:
A career at TransLink and our family of companies means working with people with a wide range of skills and perspectives, all teaming up towards a common goal: preserving and enhancing the region's world-envied quality of life. Together, we connect the region and enhance its livability by providing a sustainable transit and transportation network, embraced by our communities and people.

At TransLink we are dedicated to building a workforce that reflects the diversity of the communities in which we live. We’re committed to fostering an inclusive, equitable and accessible workplace, recognizing the unique value and skills every individual brings.

Looking for a great place to work where your contributions are valued and you can make a difference in a vibrant city? At TransLink, one of BC’s Top Employers, you'll help make Metro Vancouver a better place to live, built on transportation excellence. Put your future in motion

**Responsibilities**:
Coordinates the flow of engineering drawings and specifications, checks drawings and specifications for completeness, and files.

Maintains and updates indexes of drawings and retrieves and arranges copying of drawings.

Prepares and transfers documents for storage offsite.

Checks clerical details of contract specifications and arranges photocopying, binding and assembly of contract documents.

Receives requests for contract documents, sells tender packages and maintains related records.

Checks as-built drawings for inclusion of changes made during construction, types a variety of routine correspondence and performs miscellaneous clerical duties.

Assigns identification to all incoming and outgoing correspondence, in accordance with Records Management System, and enters details into database.

Indexes technical reports, specifications, and manuals. Maintains database of records information, for daily correspondence and contractors’ shop drawing submittals.

Integrates Records Management Centre and Site files and ships to offsite storage.

**Qualifications**:
Requires Grade 12 including courses in word processing and spreadsheet software and office procedures. Requires one (1) year previous experience in an engineering environment involving the recording, identification and storage of drawings and working knowledge of records management, storage and retrieval systems, requiring attention to detail, accuracy and ability to prioritize work and meet deadlines.

**Other Information**:
The Document Control Clerk controls the flow of engineering drawings and specifications, checks drawings and specifications for completeness, and files them appropriately.

Skills in maintaining the database of records information, for daily correspondence and contractors’ shop drawing submittals.

Solid knowledge of records management, documents control, folder structure and knowledge of SharePoint use will be preferable.

Certification in administration, document control or other clerical programs is considered an asset.

Recruitment Process: An applicant will be required to demonstrate their suitability for this position by meeting the minimum level of qualifications and experience in order to be invited into the selection process. A standard interview format will be used including general, scenario and behavioural descriptive interview questions.

**Work Schedule**:
37.5 hours per week.

**Work Designation**:
Hybrid

This position offers the flexibility of working both on-site and remotely within B.C.

**Rate of Pay**:
Salary $4,287 - $5,160 per month (Actual salary offered will be commensurate with education, experience and internal parity).

The Total Compensation Package includes Extended Health, Dental, Transit Pass and enrollment in the Public Service Pension Plan. Focus on your development through tuition reimbursement, training, and mentorship programs. Enjoy a variety of health and wellness programs, including access to gym facilities. Speak to us to know more about what we offer.

**How to Apply**:
Posting Date: April 3, 2023
Closing Date: Open until filled

Please note that only those short listed will be contacted.

**Equal Employment Opportunity**:
TransLink is committed to employment equity and building a diverse workforce, representative of the customers we serve and the many communities in the Metro Vancouver region. We welcome and encourage Indigenous applicants, people of colour, all genders, 2SLGBTQ+ and persons with disabilities to apply. Learn more about TransLink's commitment to equity, diversity and inclusion.

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