Intermediate Document Controller

3 weeks ago

Vancouver, Canada RAM Consulting Inc. Full time

RAM is a technical consultancy providing Project Management, Construction Management, Engineering and Advisory services across Canada. RAM is searching for a motivated and experienced individual in Vancouver, BC. The successful candidate will be an individual that enjoys a challenging, professional, and dynamic workplace and contributing to the success of a hardworking team.

The Document Controller effectively controls the issue, receipt, storage and retrieval of project documents and drawings through the development, and implementation of the project Electronic Document Management Systems (EDMS) and related processes (storage systems, databases, AutoCAD, and SharePoint Document management systems). The role is responsible for ensuring all protocols established for Document Control are adhered to, so ultimately there is a single repository and a reliable source of data for all project stakeholders in accordance with established Document Control standards and requirements.

Key Responsibilities

  • Responsible for receiving, distributing, filing, and monitoring drawings and documentation on a project.
  • Receive, log, track, and monitor engineering generated and supplier drawings and documentation in the FEI Electronic Data Management System (SharePoint).
  • Maintain drawing files, archives, and electronic files in project databases. Liaise with Engineering Drafting Work Leader to ensure Drawings adhere to FEI Engineering Standards.
  • Handle, distribute and complete incoming communications including electronic transmittals.
  • Respond to internal and external drawing and document requests.
  • File and retrieve documents/drawings and originals necessary to facilitate the control of project documents.
  • Ensuring accurate metadata is used to maintain the FEI Electronic Data Management System (MDR on SharePoint project site).
  • Generate transmittals as required.
  • Assist in the turnover of drawings and documents at job completion either hard copy or electronically.
  • Responsible for compliance per Major Capital Projects Document Control standards and project specific Document Control Procedures. Technical Competencies

Ideal Candidate Requirements

  • 2-6 years of experience working with Electronic Document Management Systems (EDMS) such as Aconex, On Track, SharePoint, Live link etc.
  • Exposure to filing structures, EDMS structures, possibly internet-based project collaboration systems (SharePoint), relational databases and multiple complex major projects.
  • Exposure to and basic level knowledge of Engineering, Procurement, Construction, Project Management and Project Control terminology. • Computer skill level; advanced knowledge of Windows Explorer directory structures, Microsoft Office applications (Word, Excel) or equivalent database knowledge is essential.
  • Fully competent in Electronic Document Management Systems (EDMS) and Document Management work processes.
  • Ensures compliance with all relevant Health & Safety, Quality Assurance & Quality Control (QA/QC) and Environmental Management policies and procedures.
  • High degree of initiative and independent judgment.
  • Strong analytical and problem-solving abilities.
  • Ability to organize work, engage in a variety of tasks simultaneously and consistently meet deadlines.
  • Good business acumen, personal ethics, and integrity above reproach.
  • Demonstrated conflict resolution and negotiation skills. • Demonstrated ability to manage multiple competing priorities and deadlines.
  • Demonstrated ability to multitask, adapt to and operate in a fast-paced, changing environment.
  • Demonstrated ability to manage competing priorities with demanding work schedules.
  • Demonstrated ability to work independently and as a member of a project team.
Why You Should Join RAM
  • Tuition Reimbursement and Career Planning
  • Extended Health Benefits
  • RAM Intramural teams
  • Office Social Hours
  • Business Casual Environment
  • Quarterly Office Events
  • Office Potlucks
  • Community Involvement Days
  • Quarterly Goal Setting
  • Annual Performance and Salary Reviews

For six consecutive years, RAM has madeCanadian Business and Maclean’s Growth 500 ranking of Canada’s Fastest-Growing Companies. Ranking Canada’s Fastest-Growing Companies by five-year revenue growth, the Growth 500 profiles the country’s most successful growing businesses.

Interested?
We encourage applications from all qualified individuals. If this opportunity sounds like the next step in your professional career, please send your resume in confidence to careers@ramconsulting.com. RAM is committed to employment equity and hires based on merit.

We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

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