Administrative Coordinator, Student Services
2 weeks ago
Interested in a career at Langara College?_
Our employees exemplify Langara's values of excellence, collegiality, innovation and integrity. If you think this position fits your qualifications, we encourage you to apply
Langara College is located in Vancouver, B.C.: applicants to postings must be located in BC or willing to move to BC to accept work with Langara College. Exceptions to this will be clearly outlined in the event Langara College requires work (or positions to be based) to be performed outside BC or Canada.
Workday
account.
Job Title:
Administrative Coordinator, Student Services
Employee Group:
Administrator
Employee Type:
Permanent
Start Date:
Monday, February 26 2024
End Date (if applicable):
**Job Description**:
Reporting to the Operations Manager, Student Services, the Administrative Coordinator, Student Services provides confidential support to the Associate Vice President, Students (AVPS) by proactively conducting day-to-day administrative tasks as well as supporting the coordination of short and long-term projects. The key responsibilities include coordinating meetings/schedules, communication flow between the Student Services office and community at large, expense management project management. The Administrative Coordinator also supports the Student Services division in coordinating administrative efforts and ensuring smooth operations for projects and events. In a variety of complex, confidential and non-confidential matters, the Administrative Coordinator performs their duties using tact and discretion on a regular basis. They serve as a point of contact for students, alumni, staff, and agents, providing information and assistance. Additionally, the position offers backup support to other Department Services Assistants and performs additional duties or projects as needed.
Qualifications Required
Education & Experience
- Bachelor’s degree preferred, or completion of a two-year diploma, in a related discipline such as business, communications, psychology, etc.
- Must have at least two years’ experience working in a Coordinator-type role, with responsibility for ensuring the successful completion of multiple, concurrent tasks and projects.
- Must have at least four years of recent, related experience in progressively responsible administrative positions, preferably in a unionized environment, ideally in a post secondary educational institution.
- An equivalent combination of education and experience may be considered.
- Must have extensive experience managing a constantly changing, senior-level administrator’s calendar and commitments.
- Experience and/or training in project management, event planning, business communications, leadership, budget support, and/or time management a definite asset.
- Experience with minute taking; a basic knowledge of formal meeting protocols an asset.
- Working knowledge of integrated student information systems considered an asset.
Skills & Abilities
- Requires a proactive, independent, individual who takes initiative in all duties, and is comfortable finding answers to his/her own questions.
- Must be able to receive, prioritize, and accurately complete requests from multiple managers.
- Must be able to exercise sound judgement and demonstrate resourcefulness to proactively identify and respond to issues, with mínimal supervision.
- Must be diplomatic and poised in all situations, including when interacting with students, faculty, and colleagues in often confidential, sometimes emotional and contentious situations.
- Must be organized and efficient, with an eye for detail.
- Must demonstrate follow-through to see tasks to completion.
- Must be able to handle confidential, personal, and sensitive information with discretion.
- Must demonstrate excellent professional written and oral communication skills.
- Should be competent in utilizing effective time-management skills to complete tasks despite frequent interruptions.
- Should be comfortable working in a heavily unionized setting, however this position is not part of a union.
To obtain the full job description, please
contact
our recruitment team.
Salary Range:
$35.16 - $49.23 per hour
Pay Grade:
Admin Paygrade 06
Compensation beyond the mid-point requires approval by the Public Sector Employers’ Council Secretariat (PSEC).
Scheduled Weekly Hours:
35
Hours may vary according to the needs of the department.
Closing Date:
Wednesday, February 14 2024
contact
us.
Langara is committed to enhancing our diverse workforce.
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