Admissions & Meng Coordinator, Student Services

2 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Sr Program Asst-Gen (Gr8)

Job Title

Admissions & MEng Coordinator, Student Services

Department

Student Services Support | Department Mechanical Engineering | Faculty of Applied Science

Compensation Range

$4,137.00 - $4,456.00 CAD Monthly

Posting End Date

January 18, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Job Description Summary

The Admissions & MEng Coordinator, Student Services, serves over 500 undergraduate students, over 300 graduate students, and first year and prospective students interested in Mechanical Engineering and Naval Architecture and Marine Engineering. Under mínimal direction, this position is responsible for project execution, advising, administrative, and coordination functions related to graduate students, programs and options within the Mechanical Engineering Department.

Major functions include admissions to the M.A.Sc, Ph.D, and M.Eng programs overseen by Mechanical Engineering; coordination of graduate awards, and MEng program administration.

This position also provides shadow coverage for the other CUPE position(s) within the Mechanical Engineering Student Services Office.

The incumbent typically works a standard day; however, flexibility is required as some responsibilities require an irregular schedule, including evenings or weekends.

Organizational Status

This position reports directly to the Manager, Student Services, and ultimately to the Department Head. Works closely with the Associate Heads, Option and Program Coordinators/Directors, Curriculum Chair, and Faculty Advisors in matters relating to their specific initiatives. Works in close collaboration with other support staff in the Mechanical Engineering office and within the Department as a whole; and liaises with a wide variety of UBC, and external (colleges, high schools), units in execution of duties. Expected to work independently within general guidelines.

Work Performed

GRADUATE ADMISSIONS
- Maintains a complex admission database to provide accurate up-to-date information to faculty members and administration. Tracks admission and registration statistics, produces reports, class lists, and other documents as required.
- Assists and advises prospective students about admission and program requirements. Resolves both general and complex admission cases in consultation with the Manager, Student Services and the Associate Head, Graduate Studies.
- Participates in the development of Department policies and procedures related to graduate admissions.

GRADUATE AWARDS
- Coordinates all graduate student awards, including entrance and ongoing awards. Tracks all incoming funding sources and all outgoing award allocations. Disseminates funding and award announcements to students and faculty.
- Oversees the award nomination process, including those in conjunction with graduate admissions and organizes the ranking committee meetings. Communicates results to applicants, and amends admissions offers as required.
- Participates in the development of Department policies and procedures related to graduate awards.

PROGRAM AND STUDENT SUPPORT
- Primary staff contact for all incoming and current MEng students. Answers inquiries, meets with students, and refers issues to the faculty supervisor or MEng Program Director as needed.
- Provides advising assistance to all MEng students, helping them understand program requirements and making recommendations on course selection and sequence. Tracks all student interactions in OAMS, refers students to appropriate campus supports, and enters reports into Early Alert when necessary. Follows up on student cases as required.
- Responsible for onboarding incoming MEng students, including disseminating information on program requirements, course selection, registration, and campus orientation. Assists students with resolving registration issues, including conducting conflict and prerequisite checks to ensure eligibility, using the Student Information System. Maintains current MEng student records and files.
- Responsible for administrative support of the Naval Architecture and Marine Engineering Program, including management of industry-focused events, alumni events, and activities related to the industry Program Advisory Council (PAC). Works in conjunction with the NAME MEL Program to coordinate naval or marine-related activities (both academic and PD-related) that are relevant to both cohorts.
- Represents the Department, as required, at formal internal and external events, including open houses, on and off campus information sessions, recruitment fairs, and special events.
- Assists with the planning and execution of events and activities related to the department, including student recognition events, outreach activities, department activities, and recruitment events.
- Drafts official department letters, memos, and correspondence f

  • Admissions Coordinator

    6 days ago

    Vancouver, Canada Vancouver Film School Full time

    **Work at VFS**: There is no such thing as an ordinary day when you work at Vancouver Film School. It’s a creative and fast-paced environment where you’re part of recruiting and educating the next generation of actors, filmmakers, video game developers and creative thinkers. Our unique culture is all about celebrating the pure passion and unwavering...

  • Coordinator, Admissions

    4 days ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - AAPS Job Profile AAPS Salaried - Student Management, Level A Job Title Coordinator, Admissions & Records Department SAS Supports | Student Academic Services | Dean's Office, Faculty of Graduate and Postdoctoral Studies Compensation Range $4,688.67 - $6,754.00 CAD Monthly The Compensation Range is the span...

  • Program and Advising Coordinator

    2 days ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Sr Program Asst-Gen (Gr8) Job Title Program and Advising Coordinator Department Education Support | School of Biomedical Engineering | Faculty of Medicine Compensation Range $4,137.00 - $4,456.00 CAD Monthly Posting End Date May 2, 2023 Note: Applications will be accepted...

  • Student Services Coordinator

    7 days ago

    Vancouver, Canada Pattison High School Full time

    Pattison High School (PHS) is a well-established and reputable independent high school located in downtown Vancouver that supports local and international student from 20+ countries. At PHS, "We do not teach a class; we teach individual students in a class". **The summary of your duties are as follows, but not limited to**: - managing the switchboard -...

  • Student Services Coordinator

    6 days ago

    Vancouver, Canada Pattison High School Full time

    Pattison High School (PHS) is a well-established and reputable independent high school located in downtown Vancouver that supports local and international student from 20+ countries. At PHS, "We do not teach a class; we teach individual students in a class". **The summary of your duties are as follows, but not limited to**: - Managing the switchboard -...

  • Admissions Officer

    2 weeks ago

    Vancouver, Canada University Canada West Full time

    Position Job Title: Admissions Officer Location: Vancouver, BC (Hybrid) Reports To: Admissions Supervisor Application Requirement: Cover Letter Primary Purpose The Admissions Officer is responsible for providing an exceptionally high standard of customer service to UCW applicants and current students, agents and Global University Systems (GUS)...

  • Admissions Officer

    2 weeks ago

    Vancouver, Canada University Canada West Full time

    Position Job Title: Admissions Officer Location: Vancouver, BC (Hybrid) Reports To: Admissions Supervisor Application Requirement: Cover Letter Primary Purpose The Admissions Officer is responsible for providing an exceptionally high standard of customer service to UCW applicants and current students, agents and Global University Systems (GUS)...

  • Admissions Officer

    2 weeks ago

    Vancouver, Canada University Canada West Full time

    Position Job Title: Admissions Officer Location: Vancouver, BC (Hybrid) Reports To: Admissions Supervisor Application Requirement: Cover Letter Primary Purpose The Admissions Officer is responsible for providing an exceptionally high standard of customer service to UCW applicants and current students, agents and Global University Systems (GUS)...

  • Coordinator, Admissions

    2 weeks ago

    Vancouver, BC, Canada Simon Fraser University Full time

    Administrative and Professional Staff (APSA) Pay range: $72,124 to $86,028 annually SFU Department Descr: Faculty of Education - Preservice Professional Programs Position Grade: 8 # of openings: 1 Biweekly Hours: 72 Who We Are The Preservice Professional Studies (PPS) Admission Office at Simon Fraser University's Faculty of Education...

  • Admissions Officer

    3 days ago

    Vancouver, Canada University Canada West Full time

    Position Job Title:Admissions OfficerLocation:Vancouver, BC (Hybrid) Reports To:Admissions Supervisor Application Requirement:Cover LetterPrimary Purpose The Admissions Officer is responsible for providing an exceptionally high standard of customer service to UCW applicants and current students, agents and Global University Systems (GUS) partners.Working...

  • Admissions Officer

    2 weeks ago

    Vancouver, Canada University Canada West Full time

    Position Job Title:Admissions Officer Location:Vancouver, BC (Hybrid) Reports To:Admissions Supervisor Application Requirement:Cover LetterPrimary Purpose The Admissions Officer is responsible for providing an exceptionally high standard of customer service to UCW applicants and current students, agents and Global University Systems (GUS) partners.Working...

  • Admissions Officer

    4 weeks ago

    Vancouver, Canada University Canada West Full time

    **Position Job Title**:Admissions Officer **Location**: Vancouver, BC **Reports To**:Admissions Supervisor **About University Canada West**: University Canada West is an innovative business and technology-oriented, dynamic, and growing institution that was founded in 2005. Based in Downtown Vancouver, the university is defined by its close connections to...

  • Admissions Auditor

    4 days ago

    Vancouver, Canada LCI Education Full time

    LaSalle College Vancouver is part of the LCI Education Network which is present on 5 continents and has 23 post-secondary campuses and approximately 3,000 employees who support more than 17,000 students worldwide each year. From one country to the next, LCI Education favors the harmonization of its programs, which makes for greater flexibility, better...

  • Admissions Auditor

    4 days ago

    Vancouver, Canada LaSalle College Vancouver Full time

    LaSalle College Vancouver is part of the LCI Education Network which is present on 5 continents and has 23 post-secondary campuses and approximately 3,000 employees who support more than 17,000 students worldwide each year. From one country to the next, LCI Education favors the harmonization of its programs, which makes for greater flexibility, better...

  • Admissions Officer

    2 weeks ago

    Vancouver, Canada University Canada West Full time

    Position Job Title: Admissions OfficerLocation: Vancouver, BC (Hybrid)Reports To: Admissions SupervisorApplication Requirement: Cover LetterPrimary PurposeThe Admissions Officer is responsible for providing an exceptionally high standard of customer service to UCW applicants and current students, agents and Global University Systems (GUS) partners.Working...

  • Admissions Officer

    1 day ago

    Vancouver, Canada University Canada West Full time

    Position Job Title: Admissions OfficerLocation: Vancouver, BC (Hybrid)Reports To: Admissions SupervisorApplication Requirement: Cover LetterPrimary PurposeThe Admissions Officer is responsible for providing an exceptionally high standard of customer service to UCW applicants and current students, agents and Global University Systems (GUS) partners.Working...

  • Admissions Officer

    2 weeks ago

    Vancouver, Canada University Canada West Full time

    Position Job Title: Admissions Officer Location: Vancouver, BC (Hybrid) Reports To: Admissions Supervisor Application Requirement: Cover Letter Primary Purpose The Admissions Officer is responsible for providing an exceptionally high standard of customer service to UCW applicants and current students, agents and Global University Systems (GUS) partners....

  • Admissions Officer

    2 weeks ago

    Vancouver, Canada University Canada West Full time

    Position Job Title: Admissions OfficerLocation: Vancouver, BC (Hybrid)Reports To: Admissions SupervisorApplication Requirement: Cover LetterPrimary PurposeThe Admissions Officer is responsible for providing an exceptionally high standard of customer service to UCW applicants and current students, agents and Global University Systems (GUS) partners.Working...

  • Admissions Officer

    2 weeks ago

    Vancouver, BC, Canada University Canada West Full time

    Position Job Title: Admissions Officer Location: Vancouver, BC (Hybrid) Reports To: Admissions Supervisor Application Requirement: Cover Letter Primary Purpose The Admissions Officer is responsible for providing an exceptionally high standard of customer service to UCW applicants and current students, agents and Global University Systems (GUS)...

  • Admissions Advisor

    6 days ago

    Vancouver, Canada LCI Education Full time

    LaSalle College Vancouver is part of the LCI Education Network which is present on 5 continents and has 23 post-secondary campuses and approximately 3,000 employees who support more than 17,000 students worldwide each year. From one country to the next, LCI Education favors the harmonization of its programs, which makes for greater flexibility, better...