Construction Administrator

1 month ago


Etobicoke, Canada Macdero Construction Ltd. Full time

Full time Construction Administrator position to support the Project Management, Estimating and Operations teams (±5 to 6 people) in daily activities. Will involve general administrative duties supporting internal teams as well as liaising with clients, subcontractors, property managers, etc., associated with same administrative duties;
**JOB RESPONSIBILITIES**
- General filing both paper & digital - PC
- Final invoice production & forwarding
- Certificate for Payments ‘CFP’s’ follow-ups with consultants
- Tracking/Payment follow-ups with clients
- Tracking and contacting sub contractors for submittal of updated Insurance/WSIB Certificates and additional forms
- Tracking and filing of Site Reports - **Preparation & distribution of Meeting Minutes**
- Tracking and following up on ‘Stakeout’ Call Before you Dig requests
- Tracking and forwarding our updated certificates/forms to relevant parties
- Submitting documents to relevant parties
- Printing & binding documents (specifications and drawings)
- Scanning documents
- Managing/organizing shared photo files (on a MacBook)
- Transmittal preparation and courier processing
- Answering phone, when required;
**SKILL REQUIREMENTS**

Required: Proficient in Word, Excel & Adobe

Nice-to-have: Microsoft Project, some Mac experience

Education: College

**Salary**: From $50,000.00 per year

**Benefits**:

- Dental care
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: One location

Application deadline: 2023-04-30
Expected start date: 2023-03-20


  • Project Administrator

    2 months ago


    Etobicoke, Canada Grascan Construction Ltd. Full time

    **Summary** Since inauguration in 1987, **Grascan Construction Ltd. **has been successfully delivering complicated infrastructure projects in Southern-Ontario, Canada. Grascan fosters a positive work environment among all employees and believes in rewarding and celebrating its successes through team building events for its work force. Activities include...


  • Etobicoke, Canada Grascan Construction Ltd. Full time

    **Summary** Since inauguration in 1987, **Grascan Construction Ltd. **has been successfully delivering complicated infrastructure projects in Southern-Ontario, Canada. Grascan fosters a positive work environment among all employees and believes in rewarding and celebrating its successes through team building events for its work force. Activities include...

  • Project Administrator

    1 month ago


    Etobicoke, Canada Grascan Construction Ltd. Full time

    **Summary** Since inauguration in 1987, **Grascan Construction Ltd. **has been successfully delivering complicated infrastructure projects in Southern-Ontario, Canada. Grascan fosters a positive work environment among all employees and believes in rewarding and celebrating its successes through team building events for its work force. Activities include...


  • Etobicoke, Canada Hady Construction Associates Full time

    **About us** We are supportive, collaborative and professional; since 1952, Hady Construction Associates (a member of the Sorbara Group of Companies) has been a leader in Industrial and Commercial Construction. Our projects can be found throughout the GTA and Southern Ontario. Hady's expertise includes DESIGN/ BUILD, PROJECT MANAGEMENT and GENERAL...

  • Office Administrator

    2 weeks ago


    Etobicoke, Canada LINK 427 Full time

    **Summary**: LINK 427 General Partnership is a joint venture responsible for designing, building, financing and operating/maintaining the 427 Expansion project. Upon completion of construction, LINK 427 will provide Operations, Maintenance and Rehabilitation services for the next 30 years to the newly constructed 427 Expansion Project from Finch Ave. to...


  • Etobicoke, Canada Inceptum Full time

    **We are looking for an Administrative Assistant** We are seeking a dynamic Administrative Assistant with extensive experience and excellent digital / technical capabilities. **Who are we looking for?** Do you have a solutions mindset, a strong ability and tolerance to embrace and effectively work through the inherent challenges involved with the process...


  • Etobicoke, Canada Humber Full time

    **Construction Project Manager - CDFM - FT Admin** - (29769) **Find Your Spot at Humber** At Humber, our career paths open up a world of infinite possibilities for you to explore. People are at the heart of the Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means to be a leader in...


  • Etobicoke, Canada E1 Doors Glass + Metal Full time

    To work under the supervision of the Controller performing work duties pertaining to accounting and Project management. The Project’s department relies heavily on this position therefore consistent attendance is an essential element of successfully fulfilling the requirements of this position. Other duties may be assigned. **Responsibilities**: - Setup...

  • Billing Administrator

    1 month ago


    Etobicoke, Canada Citi-Core Construction Management Full time

    Responsibilities: - Must be capable of managing and organizing the accounting requirements for multiple projects - Follow the procedure and controls to effectively manage data entry of all invoices for initial internal review and approvals - Manage and review all invoices s for the company, ensuring accuracy and timeliness - Prepare and send invoices to...

  • Office Administrator

    3 weeks ago


    Etobicoke, Canada On-Site Solutions General Contractors Full time

    Job Title : Office Administrator Location: Etobicoke, ON, Canada Job Type: Full-Time About Us: On-Site Solutions is a trusted partner in commercial construction projects across Canada. At the heart of our success is a tight-knit team of construction professionals who specialize in bringing commercial projects to life, delivering quality and excellence...


  • Etobicoke, Canada Yalda Contracting Full time

    **About us** Yalda Contracting Inc. is a Construction Company who specializes in Landscaping and Excavating. Yalda Contracting Inc is currently seeking an individual to assist our company with administrative-related tasks. The Office Administrator will leverage their knowledge of Outlook, Word, Excel, PowerPoint and more to help our company excel. This is...

  • Project Coordinator

    2 weeks ago


    Etobicoke, Canada Millwrights INC Full time

    We are looking for a Project Coordinator with 1-2 years of construction experience to help manage our projects. You will assist with planning, organizing, and completing projects on time and within budget. **Responsibilities**: - Help create and maintain project schedules. - Coordinate project activities and communicate with team members and clients. -...

  • Office Administrator

    2 weeks ago


    Etobicoke, Canada LINK 427 Full time

    **Summary**: LINK 427 General Partnership is a joint venture responsible for designing, building, financing and operating/maintaining the 427 Expansion project. Upon completion of construction, LINK 427 will provide Operations, Maintenance and Rehabilitation services for the next 30 years to the newly constructed 427 Expansion Project from Finch Ave. to...

  • Site Administrator

    2 months ago


    Etobicoke, Canada Smith and Long Limited Full time

    _**Are you ready to be the backbone of one of our largest Construction projects for our Manufacturing and Fabrication Department? Do you thrive in a fast-paced environment, excel at multitasking, and have a passion for supporting projects from inception to completion? If so, we are looking for YOU to join the team as our new highly-organized, detail-oriented...


  • Etobicoke, Canada Mammoet Full time

    **SUMMARY OF THE ROLE** Administrator - Operations** Working in Etobicoke, Ontario CANADA Our administrative teams play a critical role in the smooth running of our business. With complex, challenging projects being tackled every day, we need people who are skilled in making sure the right information is available in the right place and at the right...


  • Etobicoke, Canada Cordeiro Roofing Ltd Full time

    **Job Overview** The Administrative Coordinator will support the Executive Director and the Director of Operations with meeting scheduling, logistics, reviewing documents and reports. This also includes providing administrative support responding to client inquires on behalf of the Executive Director, fulfilling requests for documentation and gathering the...

  • Project Administrator

    1 month ago


    Etobicoke, Canada SEMA RAILWAY STRUCTURES Full time

    SEMA is a leading construction service provider to the railway industry in Canada. SEMA, through its operating companies specialize in the design, fabrication, and installation of railway and transportation infrastructure. Workplace : Etobicoke office **Salary**: Salaries will be commensurate with experience MAIN DUTIES: Reporting to the Vice-President,...

  • Payroll Administrator

    3 weeks ago


    Etobicoke, Canada Randstad Canada Remote Work Freelance Full time

    We are looking for a highly motivated Payroll Administrator to join a highly reputable Construction team located in Etobicoke. Position: Payroll AdministratorLocation: EtobicokeIndustry: ConstructionType: 6 months contract to start.Do you have experience processing hourly Ontario payroll?Do you have experience with Ceridian Dayforce? Can you start ASAP...


  • Etobicoke, Canada Randstad Canada Remote Work Freelance Full time

    We are looking for a highly motivated Payroll Administrator to join a highly reputable Construction team located in Etobicoke. Position: Payroll AdministratorLocation: EtobicokeIndustry: ConstructionType: 6 months contract to start.Do you have experience processing hourly Ontario payroll?Do you have experience with Ceridian Dayforce? Can you start ASAP...


  • Etobicoke, Canada On-Site Solutions Inc. Full time

    **Role Overview**: **Responsibilities**: - Manage and maintain project documentation, including contracts, invoices, and reports, ensuring accuracy and accessibility. - Schedule and coordinate meetings, appointments, and site visits, optimizing the team's calendar for efficiency. - Assist in project management tasks, such as updating schedules, tracking...