Office Administrator
6 months ago
**About us**
Calgary Mental Health & Wellness Centre Inc. is a small private practice in Calgary, AB. We are a professional, inclusive, supportive group of people who want work to be a desirable place to be.
Our work environment includes:
- Modern office setting
- Inclusivity
- Independence
**Duties**
We are seeking an experienced Office Administrator to join our growing team. As an Office Administrator, you will be responsible for managing the day-to-day operations of our Mental Health and Wellness Practice and ensuring smooth and efficient workflow. Your duties will include:
- Overseeing contractor invoices for services and ensuring accurate and timely payment
- Providing guidance as needed to the center's Mental Health Practitioners
- Managing team schedules and room assignments
- Coordinate direct billing to insurance companies and co-pays
- Utilizing QuickBooks for financial record keeping and occasional reporting
- Manage/update the center's social media accounts and website as needed
- Handling general office tasks such as answer phones, data entry, and correspondence
- Communicating effectively with clients, contractors, and staff
**Skills**
To excel in this role, you should possess the following skills:
- Strong attention to detail and ability to maintain privacy and confidentiality of client information
- Experience in direct bill insurance companies is an asset
- Excellent organizational abilities
- Proficiency in QuickBooks or similar accounting software
- Knowledge of online electronic medical records systems (EMRs) such as Jane
- Familiarity with general office procedures and clerical tasks
- Effective communication skills, both written and verbal
- Punctual and reliable
- **PLEASE NOTE: Due to the high volume of applicants only those with the MUST HAVES will be reviewed and only those applicants meeting all the criteria in the posting will be considered. **_
**All applicants MUST be currently residing in the City of Calgary or immediate surrounding area, have a fully completed resume, have completed and received a Proficient or higher rating on the Indeed Assessments.**
**Only those being offered an interview or additional screening will be contacted, thank you for applying.**
**Job Types**: Full-time, Permanent
**Salary**: From $25.00 per hour
Expected hours: 35 - 40 per week
**Benefits**:
- Extended health care
- On-site parking
- Wellness program
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Application question(s):
- Are you currently residing in the City of Calgary or immediate surrounding area?
**Education**:
- Secondary School (preferred)
**Experience**:
- Office: 3 years (required)
Ability to Commute:
- Calgary, AB T2M 3N3 (required)
Work Location: In person
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