Administrative Assistant Manager, Cis

3 weeks ago


Halifax, Canada IWK Health Centre Full time

**Company** : IWK Health**:
**Req ID**:152179
**Department/Program**:Children's Intensive Services, Mental Health & Addictions Program
**Location**: Halifax
**Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s)
**Start Date**: April 2023
**Union Status**: Non-union, Management/Non Union Bargaining Unit
**Compensation**: $20.9533**:

- **$26.1917 /hour
**Closing Date**: March 14, 2023 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

**The Opportunity**:
**Hours of Work**:
Monday-Friday 8:30-4:30 (flexible)

**Your Qualifications**:

- Minimum High School Diploma or GED required.
- Graduate of a recognized Office Administration, Business or Secretarial Program required.
- Minimum three (3) years’ experience providing administrative/secretarial support to management level required.
- Keyboarding skills of 60 wpm required; maximum four (4) allowable errors.
- Excellent judgment, diplomacy and discretion in handling confidential and/or sensitive information required.
- Demonstrated superior IT skills with a thorough working knowledge of Windows, Word, Excel, PowerPoint, Publisher, Outlook and Database Programs (SAP/HASP) required.
- Proven time management and problem-solving skills required.
- Demonstrated excellent organizational skills, strong communication (verbal and written) and interpersonal skills required.
- Proven ability to act decisively and to exercise a high degree of initiative and self-motivation required.
- Ability to work independently with mínimal direction and/or supervision required.
- Demonstrated high regard for quality, accuracy and attention to detail required.
- Demonstrated ability to function effectively in a stressful environment with multiple deadlines and concurrent activities required.
- Previous experience in a health care environment an asset.
- Experience with MEDITECH, eSource and Internet an asset.
- Competencies in other languages considered an asset.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials. Additionally, as per Nova Scotia’s COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status. Medical exceptions or any other kind of requested exception based upon the Health Centre’s obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basis

**_



  • Halifax, Canada IWK Health Centre Full time

    **Company**: IWK Health**: **Req ID**:168159 **Department/Program**:Pediatric Critical Care Practice, Children's Health Program **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: ASAP **Union Status**: Non-union, Management/Non Union Bargaining Unit **Compensation**: $21.5819**: - **$26.9775...


  • Halifax, Canada Halifax Regional Municipality Full time

    **Job Posting** - Under the general direction of the Manager, Ferry Operations the Administrative Assistant in Ferry Operations is responsible for providing senior confidential administrative services to the Manager, Ferry Operations. This position also provides services and coordination support to the entire Ferry division (including functional areas of...


  • Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:142539 **Department/Program**:CCFV, Research Services **Location**: Halifax **Type of Employment**:Temporary Hourly FT long-assignment (100% FTE) for one year x 2 position(s) **Start Date**: ASAP **Union Status**: Research, Management/Non Union Bargaining Unit **Compensation**: As Per Health Centre Scale **Closing...


  • Halifax, Canada InTouch Communications Inc. Full time

    Pay based on experience Full-time - Permanent Medical and dental benefits We are a small business with three divisions, and we are looking for an administrative coordinator to support our regular office operations. To be successful in this position, you must possess exceptional organizational skills and the ability to prioritize tasks and meet...


  • Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Assistant **Department/Unit** - Faculty of Management - General **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S150-24 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment...


  • Halifax, Canada Hearing and Speech Nova Scotia Full time

    **Hearing and Speech Nova Scotia** **Administrative Assistant (AA0124)** **Permanent, Full Time** **Non-Union Position** **Halifax, NS** **Start Date: ASAP** **End Date: N/A** **About Hearing & Speech Nova Scotia**: Hearing and Speech Nova Scotia (HSNS), established under the N.S. Society’s Act in 1963 provides audiology services to Nova Scotians of all...


  • Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:158014 **Department/Program**:Children's Intensive Services-Day, Mental Health & Addictions Program **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: July 2023 **Union Status**: NSGEU Hlthcare, Healthcare Bargaining Unit **Compensation**: $28.9771**: -...


  • Halifax, Canada McDonnell Group, Inc. Full time

    MACDONNELL is looking for a junior to intermediate Administrative Assistant to support the daily duties of office administration along with administrative support for the national and international conferences and training programs.Details of the position are outlined below. Skill Requirements: Experience in administration and a fast paced office...


  • Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Administrative Assistant **Department/Unit** - Animal Science and Aquaculture **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S281-23 **Employee Group** - NSGEU Local 77 **Position Type** - Term **Duration of Contract (if applicable)** - One (1) year **Employment...


  • Halifax, Canada Acuity Counselling and Therapy Services Inc. Full time

    **Administrative Assistant** Acuity Counselling and Therapy Services is a multidisciplinary practice with a fast paced environment that is committed to providing timely mental health services to clients in need. We are looking to hire an Administrative Assistant to assist in running the front desk area at our clinic. **Key Responsibilities**: - Answer and...


  • Halifax, Canada Centre for Entrepreneurship Education & Development Full time

    Reporting to the Senior Manager, Finance & Administration, the Bookkeeper/Administrative Assistant will be responsible for providing day-to-day administrative duties, weekly/monthly bookkeeping and providing administrative support to the team. This individual will have excellent organizational and time-management skills, be a self-starter, and have...


  • Halifax, Canada Centre for Entrepreneurship Education & Development Full time

    Reporting to the Senior Manager, Finance & Administration, the Administrative Assistant will be responsible for providing day-to-day administrative duties, weekly/monthly bookkeeping and providing administrative support to the team. This individual will have excellent organizational and time-management skills, be a self-starter, and have experience using...


  • Halifax, Canada IWK Health Centre Full time

    **Company** : IWK Health**: **Req ID**:155364 **Department/Program**:Pediatric Perioperative, Children's Health Program **Location**: Halifax **Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s) **Start Date**: ASAP **Union Status**: Non-union, Management/Non Union **Compensation**: $21.5819**: - **$26.9775 /hour **Closing Date**: 30...


  • Halifax, Canada The Armour Group Limited Full time

    The Armour Group Limited is one of the leading construction, development and real estate investment companies in Atlantic Canada. With its dedicated team of professionals, The Armour Group Limited continues a proud history of creating a sense of place in Nova Scotia - carefully designing, developing, constructing and operating some of the regions most iconic...


  • Halifax, Canada Agilus Work Solutions Full time

    Agilus is recruiting for an Administrative Assistant in the financial services industry in a hybrid work environment in downtown Halifax, Nova Scotia. Responsibilities: Booking travel and hotel accommodations with company booking system Comprehensive calendar management for multiple partners Draf


  • Halifax, Canada MacKay-Lyons Sweetapple Architects Limited Full time

    MacKay-Lyons Sweetapple Architects is a well-established architecture firm based in Halifax. We are growing (with new offices in Lunenburg and in the US) and are seeking a permanent Administrative Assistant. Administrative duties may include: - Reception (greeting visitors, answering calls, opening mail, preparing for meetings) - Travel arrangements...


  • Halifax, Canada Farnham Court Developments Ltd. Full time

    **Overview**: **Duties**: - Provide exceptional customer service by dealing with tenant related matters - Assist with updating rent rolls, vacancies, advertising, preparation of notices/documents - Assist with preparing bank deposits - Handle data entry tasks with accuracy and efficiency - Support the team with administrative tasks as...


  • Halifax, Canada MDP Careers Full time

    **UCCL Group**: **Administrative Assistant**: **UCCL Group** The UCCL Group is the franchisor for two national brands and is a long standing organization with over 30 years in the franchising industry. We currently have operations in six provinces throughout Canada and expect major expansion with one of our brands over the next several years. This is an...


  • Halifax, Canada Dalhousie University Full time

    **Position Details**: - Position Information**Position Title** - Department Administrative Assistant **Department/Unit** - Pharmacology **Location** - Halifax, Nova Scotia, Canada **Posting Number** - S194-23 **Employee Group** - NSGEU Local 77 **Position Type** - Regular, On-Going **Duration of Contract (if applicable)** **Employment Type** - Full...


  • Halifax, Canada Dillon Consulting Full time

    Responsibilities What your day will look like Office Administration  Assist the Office Administrator and Office Manager with the day-to-day operation of the office and support the creation an office culture and work environment that is productive and promotes employee satisfaction Support new employee orientation and training related to...