Accounts Payable Specialist

2 months ago

Toronto, Canada The Toronto Region Board of Trade Full time

**Position Description**:
We are seeking a detail-oriented and organized **Accounts Payable Specialist** to join our finance team. Reporting to the Senior Director, Finance the role involves managing the company's accounts payable processes, ensuring timely and accurate processing of vendor invoices, expense reports, and payments. You will collaborate closely with internal departments and external vendors.

**Role Description**:
**Invoice Management**:

- Review, verify, and process incoming vendor invoices for accuracy and compliance with company policies.
- Ensure timely entry of invoices into the Microsoft Dynamics 365 Business Central accounting system and resolve discrepancies.

**Expense and Payment Processing**:

- Audit and process employee expense reports into the Concur expense management system, ensuring compliance with company policies and approval workflows.
- Verify proper documentation and accuracy of reported expenses.
- Prepare and process biweekly payments according to established schedules.
- Ensure all payments are appropriately authorized and documented.

**Month End Processing**:

- Bank accounts reconciliation
- Booking AP transactions to the GL
- Reconciling AP sub ledgers
- Expense Accruals

**Vendor Relations**:

- Communicate with vendors regarding invoice discrepancies, payment inquiries, and related issues.
- Reconcile vendor statements and resolve any outstanding balances or issues.

**Reporting, Process and Compliance**:

- Ensure compliance with internal controls and company policies related to accounts payable.
- Assist in external and internal audits by providing necessary documentation and explanations regarding A/P transactions.
- Support the Senior Director, Finance with management reporting on an on-going basis.
- Support implementation and adherence to strong accounting, financial, compliance and risk management policies, practices, and procedures across the organization.
- Support a culture of continuous improvement and assist in implementing these improvements.
- Other ad-hoc duties as required.

**Your experience includes**:

- 3-5 years of accounts payable experience
- CPA, CGA, CMA, CA, or other accounting designation or equivalent experience
- Experience with the Microsoft Dynamics 365 Business Central accounting system
- Strong MS Office skills

**You’re often described as**:

- Having a high customer service attitude
- You have sound judgement and the ability to handle matters of confidential and/or sensitive nature as it relates to companies’ internal information
- Highly organized and deadline-driven
- A self-starter with the ability to work independently
- Collaborative with colleagues from all levels and departments
- Agile and open to changing directions, adopting new practices or learning something new
- A strong communicator and socially-savvy
- Empathetic and aware of interpersonal dynamics
- A resilient, strong multitasker with the ability to navigate competing deadlines
- A creative problem solver

**About the Toronto Region Board of Trade**

At Toronto Region Board of Trade, you work closely with a collaborative, results-driven team of city builders. You will be centre stage on the issues that matter to the region. Working at Toronto Region Board of Trade gives you an opportunity to work with thought leaders, while collaborating with our dynamic, diverse membership.

Our culture is grounded in core values that include:

- Accountability - We are accountable to our Members, stakeholders and each other.
- Collaboration - We are our strongest when we work together.
- Connections - We engage and build communities.

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