Coordinator - Program Operations

3 days ago

Kingston, Canada Routes Adventures Full time

Routes Adventures is the Canadian provider for Road Scholar, a leader in learning adventures. When it comes to creating educational travel adventures that enrich the lives and fulfill the dreams of more than 100,000 people every year, there's no organization better than Road Scholar.

**About this role...**

What's our secret? Dedicated and talented staff who believe in our mission.

Join our fast-paced team and be a part of a dedicated, inclusive, and welcoming company.

This position is responsible for the planning and execution of a set portfolio of programs. The incumbent is also responsible for sourcing new vendors and managing existing vendor relationships with a focus on costs and quality of services.

**More about the role**:

- Create and track program budgets, costing and invoicing
- Communicate accurate details between internal and external partners.
- Troubleshoot and problem solve when complications arise, prior to and during programs.
- Foster positive relationships with group leaders, presenters and venues.
- Coordinate and monitor program timelines and ensure deadlines are met.

**You will need**:

- To be an organized professional with at least 2 years administrative or relevant experience
- University education and/or related experience
- Excellent knowledge of Microsoft 365
- Pro-active, motivated individual who is results-oriented
- Ability to work independently as well as part of a team
- Experience in a fast-paced business environment, highly competent in Microsoft 365
- Analytical skills and superior attention to detail essential
- Excellent verbal/written communications, interpersonal, and problem solving skills
- Strong system skills; comfortable in a complex database environment
- Training will be on the job, on site
- Must reside within 100 Km of Kingston

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Flexible schedule
- Life insurance
- On-site parking
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Location: In person

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