Academic Program Coordinator

5 months ago

Kingston, Canada Queen's University Full time

Academic Program Coordinator

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

Job Summary

Reporting to the Department Manager, the Academic Program Coordinator is responsible for the day-to-day coordination of the academic educational activities in the Department of Psychiatry. This includes assisting the Program Directors of the residency training programs in the Department of Psychiatry, to ensure that all objectives of the programs are met and that the programs function within the structure outlined by the accreditation standards of the Royal College of Physicians and Surgeons of Canada (RCPSC).

The incumbent is also responsible for the administration and operation of postgraduate, undergraduate and continuing medical education activities within the department. These tasks include the completion of complex administrative duties in support of the department, specific projects, and/or senior administrators.

The Academic Program Coordinator also provides administrative support to the Program Directors for the post-graduate programs, as well as the Undergraduate Program Director.

**Job Description**:

**KEY RESPONSIBILITIES**:

- Coordinate activities and resources in support of the postgraduate and undergraduate programs
- Create and maintain master rotation and teaching schedules, ensuring that all objectives of the programs are met, and the programs function within the structure outlined by accreditation standards
- Keep all educational program materials up to date, make revisions as required and ensure these are distributed in an appropriate fashion
- Prepare orientation for psychiatry residents, senior medical students, visiting electives (both undergraduate and postgraduate) and residents from other programs and departments
- Liaise extensively with and act as a resource for students, residents, program directors, divisional and department head, postgraduate medical education (PGME), Queen’s Medical School, Continuing Professional Development, Regional Education, and the Faculty of Health Sciences offices
- Prepare and delegate resident and staff evaluations via the Elentra Assessment and Evaluation system
- Prepare and assist with the pre-survey questionnaire (PSQ) - a key source of information for surveyors from the RCPSC, in order to conduct regular and internal reviews that determine residency program accreditation
- Coordinate, plan and execute Royal College accreditation meetings with all faculty members
- Coordinate program events and meetings. Maintain a concise “bring forward” file of various
anticipated events and functions scheduled throughout the year
Gather, process and distribute information as appropriate, this includes gathering background
information for meetings, establishing a system for organizing meetings, recording and processing minutes, completing post-meeting correspondence, etc.
Ensure maintenance of resident’s office, computer equipment, confidential lock codes and general professional well-being of residents and students
- Report medical trainee data every quarter to support hospital funding
- Develop and execute various forms
- Coordinate, prepare and distribute information of rounds, conferences, exams, seminars, video conferences and all other educational activities. Set up and troubleshoot, if necessary, all audiovisual equipment
- Coordinate Grand Rounds including liaising with visiting speakers, industry representatives,
obtaining conflict of interest declarations, presentation title and learning objectives for

announcements, making reservations/accommodations, preparation of travel reimbursements.

Distribute evaluation requests and summaries
Coordinate, maintain scheduling, advertise and distribute materials for other teaching and/or CME schedules, including: Academic Half-days, Journal Club, Lecture series, Resident Rounds and other special ad hoc rounds
- Support the training program at monthly, quarterly and ad hoc meetings. Record and produce minutes from all meetings
- Coordinate mock examinations for senior residences, written examinations for all residents
- Schedule STACER exams for senior residents and coordinate with Examiners
- Manage leave requests for clinical clerks and send to UGME for their records
- Coordinate Term 4 pre-clerkship schedule (including lectures, small group learning, expanded
clinical skills)
Undertake additional duties or special projects as required in support of the department.

**REQUIRED QUALIFICATIONS**:

- Three-year post-secondary program in relevant field.
- Previous (3 to 5 years minimum) related experience working in an office

  • Academic Program Coordinator

    5 months ago

    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...

  • Academic Programs Coordinator

    2 months ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Environmental Program Coordinator

    4 days ago

    Kingston, Ontario, Canada Queen's University Full time

    Job Title:Environmental Program Coordinator - Academic RecordsAbout the Opportunity:At Queen's University, we are seeking a highly motivated and organized Environmental Program Coordinator to join our team. As an Environmental Program Coordinator - Academic Records, you will play a vital role in managing the academic records system of our college or...

  • Academic Initiatives Coordinator

    6 months ago

    Kingston, Canada Queen's University Full time

    Academic Initiatives Coordinator About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Program Advisor

    5 months ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Academic Programs Director

    3 weeks ago

    Kingston, Ontario, Canada Queen's University Full time

    About the Role: We are seeking a highly motivated and experienced Academic Programs Director to join our team at Queen's University. The successful candidate will be responsible for directing and controlling academic and related activities of the school, developing curriculum for training programs, and planning, administering and controlling budgets for...

  • Academic Initiatives Coordinator

    6 months ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Academic Outreach Coordinator

    1 day ago

    Kingston, Ontario, Canada Arts & Science Undergraduate Society Full time

    Job OverviewThe Academic Outreach Coordinator will play a crucial role in enhancing the visibility and engagement of the ASUS Peer Tutoring program. This position is ideal for a creative and strategic individual passionate about supporting student success.Key Responsibilities:Develop engaging social media posts that promote ASUS Peer Tutoring services and...

  • Graduate Program Coordinator

    5 months ago

    Kingston, Canada Queen's University Full time

    Graduate Program Coordinator About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Graduate Program Coordinator

    5 months ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Coordinator, Academic Integrity and Administration

    5 months ago

    Kingston, Canada Queen's University Full time

    Coordinator, Academic Integrity and Administration About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration,...

  • Academic Programmes Coordinator at Queen's University

    1 day ago

    Kingston, Ontario, Canada Queen's University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Academic Programmes Coordinator to join our team at Queen's University. The successful candidate will be responsible for managing the registration activities, academic records system, and planning/organizing academic and related activities of the school.About the RoleDirect and control the...

  • Coordinator, Academic Integrity and Administration

    5 months ago

    Kingston, Canada Queen's University Full time

    About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation,...

  • Director of Student Affairs and Academic Programs

    3 weeks ago

    Kingston, Ontario, Canada Queen's University Full time

    Job SummaryWe are seeking a highly qualified Director of Student Affairs and Academic Programs to join our team at Queen's University. The successful candidate will be responsible for leading and managing academic and related activities of the school, developing curriculum for training programs, and planning, administering, and controlling budgets for...

  • Program Coordinator, Gdipicl

    5 months ago

    Kingston, Canada Queen's University Full time

    Program Coordinator, GDipICL About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Residence Program Coordinator

    6 months ago

    Kingston, Canada Queen's University Full time

    Residence Program Coordinator About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...

  • Environmental Studies Coordinator, Academic Operations Specialist

    6 days ago

    Kingston, Ontario, Canada Queen's University Full time

    Job Title: Environmental Studies Coordinator, Academic Operations SpecialistWe are seeking a highly organized and detail-oriented Environmental Studies Coordinator to join our team at Queen's University. The successful candidate will play a vital role in supporting the academic operations of our institution.About the Role:Direct and control the registration...

  • Residence Program Coordinator

    6 months ago

    Kingston, Canada Queen's University Full time

    **About Queen's University** Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics &...

  • Academic Operations Coordinator

    1 day ago

    Kingston, Ontario, Canada Queen's University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented individual to join our team as an Academic Operations Coordinator. This is a unique opportunity to work in a fast-paced environment, supporting the Vice-Provost (Teaching and Learning) and Quality Assurance teams.

  • Academic Outreach Coordinator

    3 weeks ago

    Kingston, Ontario, Canada Arts & Science Undergraduate Society Full time

    Role OverviewThe ASUS Peer Tutoring Marketing Intern will play a pivotal role in elevating the visibility and engagement of the ASUS Peer Tutoring program. This position is ideal for a creative and strategic individual passionate about supporting student success.Key ResponsibilitiesDevelop and implement targeted social media and marketing content that aligns...