Postgraduate Program Coordinator

7 months ago

Kingston, Canada Queen's University Full time

Postgraduate Program Coordinator

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

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Job Summary

Reporting to the Head of the Department, the Postgraduate Program Coordinator will work as a member of the team responsible for the day-to-day operation and administration of the Postgraduate Medical Education program in the Department of Anesthesiology and Perioperative Medicine. The incumbent will ensure that all objectives of the program are met and that the program functions within the structure outlined by the accreditation standards of the Royal College of Physicians and Surgeons of Canada (RCPSC). This includes the completion of complex administrative duties in support of the Postgraduate Training Programs in the Department Anesthesiology and Perioperative Medicine. The incumbent will also respond to regular requests and inquiries from Postgraduate Program Director, resident and off-service residents and other administrative duties as assigned.

**Job Description**:

**KEY RESPONSIBILITIES**:

- Coordinate and oversee the administration of the Residency Training Programs for Anesthesiology and Perioperative Medicine.
- Act as lead administrator within the Department of Anesthesiology and Perioperative Medicine for all training programs that send residents for rotations in surgical disciplines.
- Prepare and oversee the master resident rotation schedule and other schedules as needed, ensuring that rotations are covered at all times.
- Compile and coordinate the distribution of all mid and end of rotation evaluations to individuals on a timely basis and ensure the evaluations are completed.
- Ensure compliance with standards, rules and regulations of the RCPSC as they pertain to evaluations, program requirements etc.
- Assist the Program Director in document preparation and general coordination of the RCPSC regular external and internal reviews.
- Assist in coordinating, planning and executing program events which include but not limited to resident orientation, resident retreats, and Canadian Resident Matching Service (CaRMS) interviews.
- Oversee resident files and portfolios. Coordinate annual and biannual resident meetings with Program Directors. This includes maintaining the files for any resident involved in remediation/probation or disciplinary action.
- Schedule and attend regular Resident Program Committee and Competence Committee meetings. Provide administrative support for the Program Directors, prepare agendas, take minutes, participate in meeting discussion as required, facilitate, collect, analyze, and synthesize the evaluation and assessment data of the Postgraduate Program including Competency Based Medical Education (CBME). Provide necessary verification and interpretation of the data for Faculty review.
- Compile Teaching Evaluation reports for Faculty and reports of their Academic Half Day Teaching events annually. Compile annual Teaching Evaluation reports for each of the rotations in the training program.
- Coordinate and oversee the organization and scheduling of exams, Academic Half Day, rounds, conferences and other educational activities of the Postgraduate programs. Ensure evaluations of these events are completed and processed timely and accurately.
- Collect award nominations and determine annual award recipients. Prepare and distribute awards and associated monetary funds.
- Support designated residents assigned to either Program Journal Club by responding to questions and concerns.
- Act as a liaison and department contact to residents, to keep the Program Director advised and aware of important matters. Provide one-on-one personal support to residents, directing them to appropriate university resources as necessary.
- Assist in the coordination of resident electives at external institutions and direct elective and observation inquiries from external institutions to the appropriate divisions.
- Act as delegate for the Hospital Chief Resident. Review and confirm to Hospital Human Resources the call stipend submissions for residents and off-service residents rotating in Anesthesiology and Perioperative Medicine.
- Participate in the development of the annual training budget for postgraduate medical education; manage and oversee the training budget and monitor targets and submissions.
- Review submissions from residents for travel support to ensure accuracy and compliance to departmental and university policy. Submit in the Expense Reimbursement System on the student’s behalf.
- Department liaison for CBME in Elentra. To include the orientation and on-going support to faculty and residents on th

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