Executive Assistant to The Property Manager

4 months ago

Chilliwack, Canada Skowkale First Nation Full time

**Responsibilities and Duties**:
**Administrative Support**:

- Efficiently maintain electronic and paper filing systems
- Effectively manage calendars and schedule appointments for the Property Manager and yourself
- Assemble and distribute a variety of reports, accurately and efficiently
- Draft and coordinate schedules
- Process and log work requests accurately
- Create and share educational materials for the community, tenants, and employees
- Provide rent collection assistance
- Act as a reliable backup for building access programming and housing administration
- Maintain an up-to-date inventory of department supplies and place orders as required
- Deliver professional administrative support to Skowkale hatchery activities, programs, and guests
- Oversee the scheduling of internal vehicle requests
- Offer comprehensive administrative support to the Property Manager as needed

**Communication**:

- Cultivate positive interactions and forge strong working relationships with community members and tenants as well as employees
- Professionally answer and redirect incoming phone calls, or take messages accordingly
- Create, edit and distribute departmental communications to the community, tenants, and employees, using a variety of communication vehicles
- Provide support to team members through effective communication and administrative tools

**Coordination and Planning**:

- Coordinate employee sessions in alignment with annual plans
- Facilitate team meetings and organize team-building activities
- Track and follow up on action items identified through Property Manager meetings
- Track and update project progress
- Monitor and update the progress of department projects

**Software and Systems Management**:

- Update maintenance software as required
- Provide relevant information, communication and training regards to the maintenance software

**Knowledge, Skills, and Abilities**
- Experience working with First Nation communities in a similar capacity
- The ability to work independently with mínimal supervision and collaboratively within a team
- Enhanced oral and written skills with strong attention to detail
- Exceptional interpersonal and communication skills
- Ability to work independently and as part of a team
- Good organizational skills and initiative
- Strong experience and knowledge of office administration
- Ability to exercise and model a high degree of professionalism and confidentiality
- Foundational knowledge of MS Word, Excel, PowerPoint, Outlook, and design software, such as Publisher or Canva
- Demonstrated problem-solving skills and initiative
- Ability to contribute to the development of a professional and collaborative working environment
- Good time management skills and ability to meet deadlines
- **Training, Education, Certification, and Experience**_
- Minimum two (2) years of experience in an administrative role, within a First Nation community is preferred
- Post-Secondary education in business, governance or a similar field is an asset
- Satisfactory Criminal Record and Vulnerable Sector Check
- Valid B.C. Class 5 Driver’s license
- **Working Conditions**:_
- Working in a shared office space
- Multi-tasking and deadlines can be expected
- Engaging with SAY members and citizens
- Interacting with outside contractors, and the general public
- Because we work with a variety of stakeholders and communities, we require that all employees be vaccinated.
- **Terms of Employment**:_
- Employee signs a standard form contract of employment.
- To ensure the health and safety of all employees and members of the community we have adopted a mandatory vaccination policy.
- Term of employment is permanent, Full Time (35hrs/week)
- Hourly wage of $25.66 - $28.04 per hour, payable biweekly and not in advance.
- If no exemption applies, deductions will be made at source according to law.
- If applicable, employer contributions will be made at prescribed rates to CPP, EI, WCB and vacation pay.

**HOW TO APPLY**

**Job Types**: Full-time, Permanent

**Salary**: $25.66-$28.04 per hour

Expected hours: 35 per week

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 2 years (required)

Licence/Certification:

- BC Class 5 Driver's License (required)

Work Location: In person

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