Executive Assistant to The Property Manager

7 months ago

Chilliwack, Canada Skowkale First Nation Full time

**Responsibilities and Duties**:
**Administrative Support**:

- Efficiently maintain electronic and paper filing systems
- Effectively manage calendars and schedule appointments for the Property Manager and yourself
- Assemble and distribute a variety of reports, accurately and efficiently
- Draft and coordinate schedules
- Process and log work requests accurately
- Create and share educational materials for the community, tenants, and employees
- Provide rent collection assistance
- Act as a reliable backup for building access programming and housing administration
- Maintain an up-to-date inventory of department supplies and place orders as required
- Deliver professional administrative support to Skowkale hatchery activities, programs, and guests
- Oversee the scheduling of internal vehicle requests
- Offer comprehensive administrative support to the Property Manager as needed

**Communication**:

- Cultivate positive interactions and forge strong working relationships with community members and tenants as well as employees
- Professionally answer and redirect incoming phone calls, or take messages accordingly
- Create, edit and distribute departmental communications to the community, tenants, and employees, using a variety of communication vehicles
- Provide support to team members through effective communication and administrative tools

**Coordination and Planning**:

- Coordinate employee sessions in alignment with annual plans
- Facilitate team meetings and organize team-building activities
- Track and follow up on action items identified through Property Manager meetings
- Track and update project progress
- Monitor and update the progress of department projects

**Software and Systems Management**:

- Update maintenance software as required
- Provide relevant information, communication and training regards to the maintenance software

**Knowledge, Skills, and Abilities**
- Experience working with First Nation communities in a similar capacity
- The ability to work independently with mínimal supervision and collaboratively within a team
- Enhanced oral and written skills with strong attention to detail
- Exceptional interpersonal and communication skills
- Ability to work independently and as part of a team
- Good organizational skills and initiative
- Strong experience and knowledge of office administration
- Ability to exercise and model a high degree of professionalism and confidentiality
- Foundational knowledge of MS Word, Excel, PowerPoint, Outlook, and design software, such as Publisher or Canva
- Demonstrated problem-solving skills and initiative
- Ability to contribute to the development of a professional and collaborative working environment
- Good time management skills and ability to meet deadlines
- **Training, Education, Certification, and Experience**_
- Minimum two (2) years of experience in an administrative role, within a First Nation community is preferred
- Post-Secondary education in business, governance or a similar field is an asset
- Satisfactory Criminal Record and Vulnerable Sector Check
- Valid B.C. Class 5 Driver’s license
- **Working Conditions**:_
- Working in a shared office space
- Multi-tasking and deadlines can be expected
- Engaging with SAY members and citizens
- Interacting with outside contractors, and the general public
- Because we work with a variety of stakeholders and communities, we require that all employees be vaccinated.
- **Terms of Employment**:_
- Employee signs a standard form contract of employment.
- To ensure the health and safety of all employees and members of the community we have adopted a mandatory vaccination policy.
- Term of employment is permanent, Full Time (35hrs/week)
- Hourly wage of $25.66 - $28.04 per hour, payable biweekly and not in advance.
- If no exemption applies, deductions will be made at source according to law.
- If applicable, employer contributions will be made at prescribed rates to CPP, EI, WCB and vacation pay.

**HOW TO APPLY**

**Job Types**: Full-time, Permanent

**Salary**: $25.66-$28.04 per hour

Expected hours: 35 per week

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 2 years (required)

Licence/Certification:

- BC Class 5 Driver's License (required)

Ability to Commute:

- Chilliwack, BC (required)

Ability to Relocate:

- Chilliwack, BC: Relocate before starting work (required)

Work Location: In person

  • Executive Assistant to The Property Manager

    5 days ago

    Chilliwack, Canada S.A.Y. Lands Office Full time

    **S.A.Y. Lands Office** - **Position Title: Executive Assistant to the Property Manager**_ - **Position Location: Chilliwack, BC**_ - **Salary: $22 - $25.00 per hour to commensurate with experience**_ - **Status: Full-time, permanent (35 hours per week)**_ - **Position Overview**_ - **Responsibilities and Duties**:_ - Maintaining electronic and paper filing...

  • Executive Assistant to The Property Manager

    7 months ago

    Chilliwack, Canada Skowkale First Nation Full time

    **Responsibilities and Duties**: **Administrative Support**: - Efficiently maintain electronic and paper filing systems - Effectively manage calendars and schedule appointments for the Property Manager and yourself - Assemble and distribute a variety of reports, accurately and efficiently - Draft and coordinate schedules - Process and log work requests...

  • Executive Assistant

    7 months ago

    Chilliwack, Canada HomeLife Advantage Realty Ltd. Full time

    **Company Overview**: We are a dynamic property and strata management company that also engages in real estate sales and other business ventures. We pride ourselves on delivering exceptional service and value to our clients. We are currently seeking an organized and proactive Executive Assistant to support our busy executive team. **Key...

  • Property Management Coordinator

    4 days ago

    Chilliwack, Canada CENTURY 21 Creekside Realty Ltd. Full time

    **Requirements**: - 3 to 5 years experience working in property management - working knowledge of Yardi and excel (an asset, but not necessary) - accounting/bookkeeping experience - excellent communication & customer service skills an asset - organizational and administration skills essential Job Description Support the Property Managers and their...

  • Executive Assistant

    4 days ago

    Chilliwack, Canada Bannister Automotive Group Full time

    **Job description** **Mertin Automotive Group** (a division of the Bannister Automotive Group) in **Chilliwack**, BC is looking for an **Executive Assistant** to assist the Executive Manager in the day-to-day operations of our in-house leasing company, four dealerships, and body shop. This position is suitable for a self-driven and detail-orientated...

  • Executive Assistant

    5 days ago

    Chilliwack, Canada Bannister Automotive Group Full time

    **Mertin Automotive Group** (a division of the Bannister Automotive Group) in **Chilliwack**, BC is looking for an **Executive Assistant** to assist the Executive Manager in the day-to-day operations of our in-house leasing company, four dealerships, and body shop. This position is suitable for a self-driven and detail-orientated individual looking for a...

  • Executive Assistant

    1 week ago

    Chilliwack, Canada Reliable Fleet Services Full time

    Reliable Fleet Services (“Reliable”) is a rapidly growing professional towing services company that is creating a Pacific Northwestern platform strategically focused on serving the commercial transportation and logistics market. Over the past two years, Reliable has completed numerous acquisitions and is currently the largest professional towing company...

  • Executive Assistant

    3 weeks ago

    Chilliwack, British Columbia, Canada beBee Professionals Full time $45,000 - $60,000

    Company Overview: beBee Professionals is a dynamic organization seeking an experienced Executive Assistant to join our team in Chilliwack, Canada.Estimated Salary: CAD 60,000 - 80,000 per yearAbout the Role: As an Executive Assistant, you will play a crucial role in overseeing the daily operations of our office, ensuring efficiency and productivity.Main...

  • Assistant Resident Manager

    1 week ago

    Chilliwack, Canada Pacific Cove Properties Full time

    **Job Title: Assistant Resident Manager** **Primary Location: Fraser Valley - Chilliwack, BC** **Job status: Full Time - Permanent** Pacific Cove Properties is a BC-owned and operated property management company providing rental accommodation to almost 3000 families and individuals in communities throughout British Columbia, including Metro Vancouver, the...

  • Assistant Resident Manager

    2 weeks ago

    Chilliwack, Canada Pacific Cove Properties Full time

    **Job Title: Assistant Resident Manager** **Primary Location: Fraser Valley - Chilliwack, BC** **Job status: Full Time - Permanent** Pacific Cove Properties is a BC-owned and operated property management company providing rental accommodation to almost 3000 families and individuals in communities throughout British Columbia, including Metro Vancouver, the...

  • Executive Assistant, Human Resources

    7 months ago

    Chilliwack, Canada School District #33 (Chilliwack) Full time

    Executive Assistant, Human Resources Chilliwack School District Chilliwack School District No. 33, located at the eastern end of the Fraser Valley, is one of a few growing school districts in the province. The District is privileged to operate within S'olh Temexw, the traditional territory of the Sto - :lo - People, enriched by the cultural heritage of the...

  • Assistant Resident Manager

    7 months ago

    Chilliwack, Canada Pacific Cove Properties Full time

    **Job Title: Assistant Resident Manager** **Primary Location: Fraser Valley - Chilliwack, BC** **Job status: Full Time - Permanent** Pacific Cove Properties is a BC-owned and operated property management company providing rental accommodation to almost 3000 families and individuals in communities throughout British Columbia, including Metro Vancouver, the...

  • Mertin Auto Group Executive Assistant to Executive

    5 days ago

    Chilliwack, Canada Mertin Auto Group Full time

    **Mertin Automotive Group** (a division of the Bannister Automotive Group) in **Chilliwack**, BC is looking for an **Executive Assistant** to assist the Executive Manager in the day-to-day operations of our in-house leasing company, four dealerships, and body shop. This position is suitable for a self-driven and detail-orientated individual looking for a...

  • Executive Chef

    2 weeks ago

    Chilliwack, Canada The Falls Golf Club Full time

    **Executive Chef, The Falls Golf Club** Reports to: General Manager Direct Reports: Sous Chef, Kitchen Staff, Food and Beverage Supervisors Compensation: Total Compensation $72,000-$80,000 Incentive Program / Benefits Program / Meal Program / Golf Privileges **_Duties include but not limited to: _** - Oversee all areas of the Kitchen department -...

  • Property Rentals Manager

    7 months ago

    Chilliwack, Canada Chilliwack Family Centre Ltd Full time

    Education: College/CEGEP - Experience: 3 years to less than 5 years **Tasks**: - Hire and supervise rental agents and building superintendents - Ensure terms of lease agreements are met - Hire and supervise support staff performing operational, clerical or maintenance duties - Prepare and administer contracts for property services, such as maintenance -...

  • Executive Assistant, Office of The Secretary Treasurer

    5 days ago

    Chilliwack, Canada School District #33 (Chilliwack) Full time

    Executive Assistant, Office of the Secretary Treasurer Chilliwack School District Chilliwack School District No. 33, located at the eastern end of the Fraser Valley, is one of a few growing school districts in the province. The District is privileged to operate within S'olh Temexw, the traditional territory of the Stó: lo People, enriched by the cultural...

  • The Shoe Company: Assistant Manager

    3 days ago

    Chilliwack, Canada The Shoe Company Full time

    **Job Description**: **WILL YOUR SHOES TAKE YOU TO A CAREER AT THE SHOE COMPANY?** At Designer Brands Canada, we encourage you to be yourself and respect others for who they are. Our diversity makes us strong and creates an inclusive and welcoming environment where everyone’s self-expression is highly valued. We know that fostering diversity and inclusion...

  • Restoration/renovation

    4 months ago

    Chilliwack, Canada CT Property Services Full time

    CT Property Services is an expanding property maintenance company located in Chilliwack, BC. We currently service Commercial and Residential properties, as well as Strata and Property Management companies across the Fraser Valley. CT Properties is currently seeking hard working individuals with general construction experience. Job duties include but are not...

  • Executive Assistant

    7 months ago

    Chilliwack, Canada Myriad Information Technology Solutions Full time

    About the Company: We are an independently held full-service technology, sales, and creative design company headquartered in Chilliwack, British Columbia, Canada. We are a small team that works together collectively, harnessing the energy of designers, programmers, technologists, and thinkers to bring innovative solutions to your organization. Job...

  • Kitchen Assistant

    7 months ago

    Chilliwack, Canada THE FALLS GOLF CLUB Full time

    THE FALLS Golf Club Job Description Team Member**:F&B - Kitchen Assistant** Location: The Falls Golf Club Reports directly to: Executive Chef Between Wednesday and Sunday **Duties include but not limited to**: The Kitchen Assistant is responsible for Assisting the line in the kitchen, wash dishes, and help with banquet prep if needed, also make...