Administrative Specialist

3 months ago

Coquitlam, Canada DR YIJUN HE INC Full time

Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 7 months to less than 1 year
**Work setting**:

- Clinic
**Tasks**:

- Interview patients to obtain case histories
- Schedule and confirm appointments
- Complete insurance and other claim forms
- Maintain filing system
- Perform general clerical work, such as order supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Determine and establish office procedures and routines
- Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
- Initiate and maintain confidential medical files and records
- Prepare draft agendas for meetings and take, transcribe and distribute minutes
- Supervise and train other staff in procedures and in use of current software
**Supervision**:

- 3-4 people
**Computer and technology knowledge**:

- MS Word
- Electronic mail
- MS Excel
- MS Windows
**Area of work experience**:

- Contracts
- Correspondence
- Financial statements
- Invoices
- Reports and records
- Statistics
**Security and safety**:

- Basic security clearance
**Transportation/travel information**:

- Public transportation is available
**Work conditions and physical capabilities**:

- Attention to detail
- Large caseload
**Personal suitability**:

- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
**Screening questions**:

- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
**Health benefits**:

- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
**Long term benefits**:

- Group insurance benefits
**Other benefits**:

- Paid time off (volunteering or personal days)
- Parking available

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