Advancement and Donor Services Officer
1 week ago
**Title**: ADVANCEMENT AND DONOR SERVICES OFFICER
**Status / Term**: 1.0 FTE / Permanent
**Salary Range**: $58,000 - $70,000
**Reports to**: Director of Advancement or President
**Preamble**:
Vancouver College, established in 1922, is the only K-12 independent Catholic boys school in British Columbia. With over 1,000 students, the school is well known for its spiritual program, outstanding academics and expansive co-curricular program.
The school’s new campus and revitalized facilities, completed in 2020, serve as a testament to the generous support from generations of families, alumni, staff, and friends. Our Mission of developing young men - academically, spiritually, athletically, and artistically - is achieved thanks to the combined generosity of those who came before us, as well as current donors who provide financial support on an ongoing basis.
**Roles and Responsibilities**
VC’s Advancement Office is seeking a dynamic team member to serve in the role of Advancement and Donor Services Officer, whose primary responsibilities include:
- Ensuring the effective development and management of information on prospective donors and current donors to ensure accuracy in database management, receipting (CRA compliance), reporting, stewardship, prospect research and other functions.
- Managing and implementing all aspects of Vancouver College’s integrated direct response program.
- Overseeing advancement-initiated activities and events.
- Donor Services_
- Provide database management support in all aspects of Advancement including data entry/import following data integrity guidelines, segmentation, and analytics using Raiser’s Edge.
- Prepare records relative to the collection and processing of gifts and all donor records at the direction of the Director of Advancement.
- Perform queries on the database, generate lists for various purposes, and compile reports.
- Manage follow-up of pledges, recurring monthly giving, and coordinate/reconcile with the Business Office.
- Coordinate the interface between Raiser’s Edge, Online Express, and the Business Office’s Quickbooks.
- Generate charitable tax receipts and ensure CRA compliance.
- Analyze and report on the results of solicitations and campaigns.
- Prepare and create donation forms on Online Express.
- Provide monthly financial reports.
- Advancement Services:_
- Organize/coordinate/attend Advancement events.
- Take a leadership role with the stewardship program and materials preparation including thank you letters and donor gifts.
- Work with the Director of Advancement or President on recognition opportunities, including the design of donor plaques.
- Review new prospects to ensure the ongoing development, expansion, and renewal of the prospect base, to which the school will turn for current and future support.
- Prepare detailed and up-to-date research briefings on prospects for solicitors as needed.
- Support the President with alumni relations needs as requested.
- Other:_
- Perform other duties as assigned by the Director of Advancement.
**Education/Experience**
- Familiarity with and commitment to the Mission of Vancouver College and/or comfort working in a Catholic, faith-based environment.
- Strong data management skills utilizing fundraising database software, preferably Raiser’s Edge and knowledge of Online Express and NXT, an asset.
- Demonstrated accuracy and keen attention to detail.
- Track record in effective constituent segmentation and in integrating annual giving into an overall advancement program.
- Experience working with sensitive information and ability to maintain strict confidentiality.
- Post-secondary degree or diploma and a minimum of three years’ experience in advancement/development/outside sales, preferably in data management and/or annual fund work or an equivalent combination of experience and education.
**Skills/Abilities**
- Strong interpersonal skills to relate to donors, volunteers, and colleagues.
- Self-motivated (a “self-starter”); innovative and ability to work with independence within the context of a team environment.
- Flexible in approaching complex situations and relationships.
- Results-oriented and goal-driven.
- Strong written and oral communication skills
- Strong analytical skills, including the ability to interpret and manage data.
- Ability to effectively manage multiple projects and priorities, giving careful attention to detail.
- Second language proficiency in Mandarin would be an asset.
To apply, please submit a resume and cover letter to by Tuesday, January 21st. Thank you for your interest. We look forward to hearing from you.
Pay: $58,000.00-$70,000.00 per year
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 2025-01-21
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